Carnegie Mellon

[Your Project Name]

Kick-Off Meeting
Month, Year

Agenda
Background
Project Approach & Timeline
Project Assumptions & Constraints
Roles & Responsibilities
Project Governance
Next Steps
Question & Answer

Carnegie Mellon

Background
The project was initiated to:
Goals.

Carnegie Mellon

Project Approach
The project will take a phased approach
Outreach & Requirements: [Dates; Notes]
Design Phase: [Dates; Notes]
Implementation Phase: [Dates; Notes]

Carnegie Mellon

Project Timeline
January

February

Requirements

March

April

May

June

July

August

Sept

October

November December

Scope
Defined

Design

Build

Implementation

Build &
Implementatio
n Complete

Testing

Project Management, Weekly Meetings; Communications Embedded in the Project Lifecycle

Carnegie Mellon

Project Assumptions
Functional
Requirements
#1
2
3

Infrastructure
Requirements
Req 1
2
3

Carnegie Mellon

Project Constraints

Constraints
#1
2
3

Carnegie Mellon

Project Governance
[Name] Project Sponsors
Project Management Approach
Assist in strategic planning with campus partners to ensure alignment of
desired success criteria and project delivery
Leverage centralized project workspace to collaborate with project team
and stakeholders
Provide standardization in planning, scheduling, reporting and control
Establish weekly project management meeting
Store documents in centralized repository

Carnegie Mellon

High Level Communications Plan

Communication
Area

Communication
Activity Area(s)

Audience

Ownership

Executive

Monthly meeting
Bi-weekly reporting as
requested

Project Executive
Committee

Project Lead; Computing Monthly and more

Services Sponsor
frequently as appropriate

Team site
Functional requirements
meetings
Ad-hoc communications

Computing Services, and Project Lead

Campus Stakeholders

Examples ongoing
communications
activities

Monthly status report

Meeting notes & actions
Project schedule &
milestone progress
reporting

Project team;
Stakeholders

Weekly ongoing
communications
activities

Internal Stakeholder Outreach &

communications

Standard Project Reporting &

Communications

Project Lead

Timeline/
Frequency

Carnegie Mellon

Roles & Responsibilities

Name

Role

Project Activities

Functional Project Lead

Outreach to campus; Project direction

Computing Services sponsor

Computing Services relationship with campus; Resource

management; technical guidance

Technical Lead

Technical leader in requirements elicitation and analysis; facilities

planning, design, and deployment planning
Project management best practices

Project Lead

Carnegie Mellon

Risk Management
#

Risk Element

Risk Response

1 Schedule Delays -

1. Conduct project planning to create detailed schedule.

2. Use PM resource to manage the schedule

2 CMU Resource Constraints;

1. Engage sponsor groups

2. Communicate deadlines
3. Identify critical path elements for focused work
activities.

Carnegie Mellon

Next Steps
UpcomingMilestonesNext30Days
Task

Expected Completion
Date

Carnegie Mellon

Comments & Questions

Carnegie Mellon