Meeting HR Requirements

MODULE II
- Prof. Neha Singh

JOB ANALYSIS
It is a process of gathering information

about the job and evaluating such

information in terms of what is necessary
and relevant.
It should include Knowledge, skill & ability
(KSA) to discharge a job effectively.

What aspect jobs are analyzed ?

Duties and TasksThe basic unit of a job is the

performance of specific tasks and duties.

Information to be collected about these items may
include: frequency, duration, effort, skill,
complexity, equipment, standards, etc.
EnvironmentThis may have a significant impact
on the physical requirements to be able to perform
a job. The work environment may include
unpleasant conditions such as offensive odors and
temperature extremes. There may also be definite
risks to the incumbent such as noxious fumes,
radioactive substances, hostile and aggressive
people, and dangerous explosives.

Tools and EquipmentSome duties and tasks are

performed using specific equipment and tools.

Equipment may include protective clothing. These
items need to be specified in a Job Analysis.
RelationshipsSupervision given and received.
Relationships with internal or external people.
RequirementsThe knowledges, skills, and
abilities (KSA's) required to perform the job. While
an incumbent may have higher KSA's than those
required for the job, a Job Analysis typically only
states the minimum requirements to perform the
job.

Job Analysis
Job Description

Job Specification

Job title Qualification

Location Experience
Job summary

Qualities
Duties & Responsibilities
Age
Working hours Interpersonal Skills
Salary & Incentives Knowledge & Skills
Machine, tools & equipments Physical fitness
Working conditions

Specimen of job Description

Job Title: Manager, Welfare and Social Security
Code No : HR/198
Department: HR Division
Job summary: Responsible for

..
Job duties : Planning, Supervision, developing,
implementation, follow- up
Working Conditions: 8 Hrs.
Supervision:
Report to director..
Relationships: Maintain social and official contacts
with local

Specimen of job Specification

Position Title : Manager, Welfare and Social

Security
Department: HR Division
Education and Training:
MBA/PGDM/PGDBA/MHRM/M.COM/MSW (HRM),
LLB/LLM/PGDIRPM..
Computer Proficiency:.
Experience:..
Age:.
Other Attributes: Pleasing Manner,
Fluency, Analytical skill, GK,

Process of Job Analysis

Strategic Choices
Gather Information
Process Information
Job Description
Job Specification

Methods of Job Analysis

Questionnaire method
Observation method
Interview method

Purpose of Job Analysis

HRP
Recruitment & selection
Training & Development
Job Evaluation
Remuneration
Performance Appraisal
Personnel Information
Safety & Health

JOB DESIGN
Job designmeans to decide the contents

of a job. It fixes the duties and

responsibilities of the job, the methods of
doing the job and the relationships
between the job holder and his superiors,
subordinates and colleagues

Job Design Approaches

Job Simplification
Job Enlargement
Job Enrichment
Job Rotation