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PREPARATION OF

TENDER
DOCUMENT
MUHAMMAD FAIZ HAZWAN BIN A WAHAB
04DUB11F1026
DUB4B
CIVIL ENGINEERING DEPARTMENT

INTRODUCTION

THE PURPOSES OF TENDER


DOCUMENT
The tender document be prepared are intent as a

Contract Document which is bound between the


client and the contractor of the project. The purposes
in preparation of tender document are as follows:
I. To identify and outline the clients needs for the
contractor s response
II. To be priced by the contractor in issuing the tender
offer
III. As a basic for the contract
IV. As a guidance on the construction stage or project
management and records for future project

TENDER PREPARATION PROCESS


Tender
Receipt of
Drawing

Typing
Process

Draft Print

The Revise
of Drawing
Compiling
Process
Preparation
Schedule of
Works

Taking off

Final Print

Final Works of
Preparing
Tender
Document

1. TENDER RECEIPT OF DRAWING


. Process in preparing tender starts

after received the drawing by the


Architect and the Engineers.
. Tender drawings receipt will be
signed with date of receipt for records.
. It is easier to execute the measured
quantity for any variation of the latest
drawing to be put in tender document
to replace the previous drawing.

Estimated cost
of works
qualifies it for
tender process

Prepare
Summary of
Tender /
Bills of
Quantities

Forward
queries (if
any) to
Design Team
for
comments

Check that
document is
complete and
in proper order

Edit Summary
of Tender /
Bills
of Quantities

Convene Design
Team / QS
coordination
meeting, if
necessary

Incorporate
comments or
changes, and
prepare final
Tender Document

Quality Audit

2.

THE REVISE OF DRAWING

The quantity surveyor will revise drawings,

either both drawings, followed the same scale


or these are no dissent on the drawings both
parties.

3. PREPARATION SCHEDULE OF
WORKS
Schedule of Works is the most important stage in

preparation of tender document. Schedule of Works will


be equipped after passing some stages as follows:
I. Taking Off
II. Compiling Process
III. Typing Process
IV. Draft Print
V. Final Print
VI. Final Works of Preparing Tender Document

I.

Taking Off

The processes of taking off are dividing into

element based on the latest tender


drawing.All the taking off is based on the
specification or to the Standard Method of
Measurement the taking off used the direct
billing method that are squaring and editing

ii. Compiling Process


After measured the quantities, quantity

surveyor will compile items and elements into


each parts as states .It is for the tender
document easier to read and be understood.

iii. Typing Process


After compiled quantities in proper good, it

will be type in proper ways for the tender


document

iv. Draft Print


The first print out to ensure all form are

correct and there is no mistake or missing


element. The entire of the unit and quantity
will be revising to rectify any mistake and
addition will be making for any missing
elements

v. Final Print
After rectify any addition of elements, it will

be type for the final print out. The quantity


surveyor will revise and ensure the elements
have be print out and there are no mistake in
the final print

vi. Final Works of Preparing Tender


Document
Quantity Surveyor will finish other part in the

tender document such as Form of Tender,


Preliminaries, Specification and etc.

Preparation before compile the Tender

Document

Example of tender advertisement

CONCLUSION

For conclusions , QS will make


recommendations to the client, tenderers that
suitable for the tender. However, is up to the
client to award the tender to any tenderer
which they feel qualified and suitable. QS
would only recommend the tenderers
suitable for consideration.