The 2013 NAT

Test Administration Guidelines

DR. AURORA F. FERNANDEZ

Chief, Test Development Division
National Education Testing and Research Center
Department of Education
2013

Acronyms
SDS
DTC
PSS
SH
STC
CE
RS
RE
LRN
TMs
TB
AS
EH
SSH
ETRE
CETRE
COR

- Schools Division Superintendent

-Division Testing Coordinator
-Private School Supervisor
-School Head
-School Testing Coordinator
-Chief Examiner
-Room Supervisor
-Room Examiner
-Learner Reference Number (new)
-Test Materials
-Test Booklet
-Answer Sheet
-Examiners Handbook
-Scannable School Header
-Examiners Transmittal Report Envelope
-Chief Examiners Transmittal Report Envelope
- Certificate of Rating

Responsibilities of the Testing

Staf

The Testing Staf at the Division

Level
Division Level

SDS*

DTC

PSS

School Level
School Head/ Chief Examiner

School Testing Coordinator

Room Supervisors

RE

RE

RE 3

RE

RE

*Assignment of the testing staf shall be done

by the SDS.

Insufficient number of private school

teachers to serve as REs in public
schools
Other public school teachers from the

other districts may serve as RE when

there is insufficiency of private school
teachers
For divisions with only few public and
private high schools, elementary school
teachers from public schools may serve
as REs
Teachers from big schools may be
dispersed in small private schools
5

The Testing Staff and Their Roles

The Schools Division

Superintendent (SDS)
The Schools Division Superintendent (SDS) as LEM Chairman
shall:
1.be responsible for the smooth conduct of the test in the division;
2.designate examination centers; the designated testing centers

should be conducive to testing (e.g. free from noise, no distracting

activities nearby, proper light & ventilation, etc.);
3.assign one of the division supervisors as Division Testing
Coordinator;
4.designate Room Examiners from among the teachers and/or
teaching staf who are reliable, competent, experienced in the
conduct of NAT, and have no history of lost Test Booklets (TBs); and
5.remind PSS to manage tardiness of some private school teachers
on examination day.
6

1.

2.
3.
4.

5.
6.
7.
7

The Division Testing

Coordinator

Prepares accurately, with the assistance of PSS, the

enrolment data using the prescribed format and
corresponding guidelines
On behalf of the SDS, the DTC chooses REs who are
credible, trustworthy and with testing experience
Orients the SHs or STCs prior to test administration
Maintains the security and confidentiality of test
materials received from the NETRC through a courier
and issues an Oath of Confidentiality for the SHs on
this regard
Examines the packing guide of TMs upon receipt
Notifies NETRC on the condition of TMs received
Accounts all the TMs before final packing

The Private School

Supervisor
Disseminates information regarding the NAT and DepEDs

1.
2.

3.

4.

5.
6.
7.
8

latest issuances on it to private schools in the division

Coordinates with private school principals regarding the
conduct of the exam to its target clientele; formulates an
agreement with the SH regarding proper test administration
Checks closely if private schools operating without permit
were included vis--vis the official list from the region. The
said schools should be excluded. Likewise, make sure
schools with permit are still operating
Prepares and provides the DTC with the enrolment data on
private schools to be tested, which will be used in the
budget preparation and submitted to NETRC for the
allocation of TMs
Assists the DTC in the echo-orientation in the Division Level
for private schools*
Closely supervises the delivery and retrieval of TMs on
testing day and assists the DTC in the accounting of TMs
Oversees the conduct of the test in private schools

*No extra funding from NETRC is provided for this activity.

The Chief Examiner*

1. Maintains the security and confidentiality of test materials received from the

DTC after getting the TMs from the DTC (test boxes are opened on
Examination Day);
2. Accountable and responsible for all TMs received and this ends when the TMs
are returned to the DTC;
3. Assigns a room where all REs can be met before and after the test
administration (distribution room);
4. Counts all packs of TBs and/or ASs before releasing them to each RE;
5. Records pertinent data about the test materials released to and received from
the REs in the Accounting Form (Form 3) and Forms 4, 5, 6 and in the SSH.
6. Distributes the TBs to each RE and reminds him/her to count these without
opening the pack and before leaving the room;
7. Monitors proper accomplishment of the diferent forms by the RE while the
test proper is in progress;
8. Follows the instructions for Accounting and Packing of TMs found at the latter
part of the EH.
9. Is aware of the details of the testing program to be administered; and
10. Orients every teacher in his/her respective school on the guidelines and EH
relative to the test administration.
* The School Head of his/her respective school is the Chief Examiner.

The Room Examiner

1.

2.
3.

4.
10

Counts the TBs and ASs without opening the

plastic
bags
containing
them
before
proceeding to his/her assigned testing
room. Any discrepancy should be acted upon
immediately and this should be reported in the
CEs Report;
Signs Form 3 as he/she receives the TMs from the
CE/STC while still in the distribution room.
Checks if the examinees have lead pencils to use
and a sheet of blank paper for computation
purposes;
Facilitates the recording of the Examinee Number
and Test Booklet Number of the Examinees in the
NETRC Form 2 (Seat Plan);

5.
6.
7.

8.
9.

Supervises closely the shading of bubbles in the Name

Grid, LRN and other data/non-test items in the AS;
Follows strictly the EH during test administration;
Keeps custody of all the used and unused TBs but are
not allowed to read the contents; otherwise, he/she
will be given corresponding sanctions based on DECS
Order No. 85, s. 1999;
Checks the contents of the ETRE before he/she seals it
while still in the examination room; and
Accomplishes Form 7.
*Teachers coming from private schools will be
assigned in public schools as Room Examiners; while
those from public schools will be assigned in the
private schools. If teachers are not enough, those
from other districts can be assigned.

11

12

The Room Supervisor

1.

2.
3.

Monitors the conduct of the test administration

in a testing center with 5 or more testing rooms
for Grade 6 and Year 4 and 10 or more rooms for
Grade 3;
Checks if the REs adhere to the instructions in
the EH; and
Counts and double counts the TBs per pack and
the number of ETREs.

Notes:
1. The RS must come from another school other than those schools where
REs shall be assigned.
2. The number of RSs assigned in a testing center will depend on the number
of examinees in an examination room.
Below is the ratio:
13

1 RS is assigned in every 10 rooms if there are 20 examinees/room

1 RS is assigned in every 5 rooms if there are 30 examinees/room

The School Testing

Coordinator (STC)*
1.

2.

3.
4.
5.

14

Double checks the enrolment data of the

school prior to submission to the DTC;
Attends the orientation at the division level in
the absence (or on behalf) of the SH;
Accomplishes the SSH;
Assists the CE in all the testing activities; and
Double checks the TMs before final packing,
being accountable also on these materials.

*The STC stays in his/her respective school to

assist the Chief Examiner in all the testing
activities .

The Monitors
1. NETRC staf-monitors will be assigned to any

testing center(s) nationwide, unannounced in the

field.
2. External-volunteer monitors from civil society (e.g.

SK, church members, NGOs, et.al.) are expected to

report incidents of cheating. The process should be
duly documented with photos and narrative
reports.
3. The expenses incurred by external-volunteers are

not chargeable to NETRC funds.

15

Orientation at the Division Level

This is primarily aimed to orient all the testing staf

in the NAT administration. But due to budgetary

constraints only one representative per school is
authorized to attend - either the SH or the STC.
However, a 100% attendance is imposed for the
school representative. Sanctions should be meted
out for non-attendance.
Hence, a mechanism should be devised so that all

testing staf are properly oriented; one of which is

orienting all the teaching force in the school by
the SH/STC to be ready on exam day in case there
will be shortage of REs in other testing centers.
16

The Enrolment Data, School ID

and Learner Reference Number

17

Guidelines in the Preparation of

Enrolment Data
1. Four (4) sets of enrolment data must be prepared and

2.
3.

4.

5.
6.
18

submitted:
- Elementary level covering 1) Grade 3 and 2) Grade 6
- Secondary level covering 3) Year 3 and 4) Year 4
The enrolment data should be based on July 30, 2012
as bases (end of July every SY);
Use the Prescribed Standard Format in Excel.
Enrolment data in other formats (Word, PDF, JPEG file)
will be returned to the DTC;
Provide only the total enrolment per school. DO NOT
provide subtotals for each curriculum program in a
certain school. NO gender segregation;
Group schools by municipality and NOT by
alphabetical order;
To facilitate the delivery and retrieval of TMs for the
NAT G6 and Y4 in every division, integrate the list of
private schools into the public schools listed by
municipality;

Guidelines in the Preparation of

Enrolment Data
7. Provide data by legislative district; NOT by school

19

district; Lone Congressional District is the only district

in the province, while First District is a part of a large
province having more than one constituency;
8. Private schools are NOT included in NAT-G3 except for
the Private MADARIS elementary schools;
9. Private schools operating without permit are excluded
in the list;
10. Enrolment data must be in 4 CDs one for each
grade/year level (G3, G6, Y3 and Y4).
11. Enrolment data sent thru email and fax will NOT be
accepted.
12. The enrolment data will be submitted during the NCAE
orientation. (Agreed during the 2012 NAT orientation);
and
13. Review carefully each school entry in the list before
submission.

Matrix 1. Enrolment Data for the Elementary Level

School

Divisio Municipalit
Divisio Legislati
Schoo
Region
n
y/
Region
n
ve
Type
l
(Publi

District
Code
Code District
c
ID

or

Privat

e)

G3
SY
Enrolment

School
Name

Notes:
1.Only Grade 3 enrolment for public elementary
schools shall be included in the list except for
private Madaris Schools.
2.Providing another set of enrolment data for
Grade 6 using the same format
20

Matrix 2. Enrolment Data for the Secondary Level

School

Divisio Municipalit
Divisio Legislati
Schoo
Region
n
y/
Region
n
ve
Type
l
(Publi

District
Code
Code District
c
ID

or

Privat

e)

Y3
SY
Enrolment

School
Name

Note: Two separate enrolment data for Year 3 and

Year 4 shall be included using the same format.

21

An Example on the Preparation of

Enrolment Data for Grade 3
NAT Grade 3 (2011-2012) ALLOCATION
Division: San Fernando City, La Union

Region

Division

1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1

San Fernando City

San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City
San Fernando City

San Fernando City

Region
Code

Division
Code

Legislative
District

School
Type
(Public or
Private

School
ID

Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando
Fernando

A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A

A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12

First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District

Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public

101021
101022
101023
101024
101025
101026
101027
101028
101029
101030
101031
101032
101033
101034
101035
101036
101037
101038
101039
101040
101041
101042
101043
101044
101045
101046

City of San Fernando

A12

First District

Private

411010

A12

First District

Private

400106

Municipality/Distri
ct

SY 20112012
Enrolment
School Name
G3

22

City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City

of
of
of
of
of
of
of
of
of
of
of
of
of
of
of
of
of
of
of
of
of
of
of
of
of
of

San
San
San
San
San
San
San
San
San
San
San
San
San
San
San
San
San
San
San
San
San
San
San
San
San
San

Bangbangolan ES
Baraoas ES
Cadaclan ES
Dallangayan ES
Dalumpinas ES
Ilocanos ES
Lingsat ES
Mameltac ES
Nagyubuyuban ES
San Fernando North CS
Pao ES
Parparya ES
Puspus ES
Santiago ES
Sevilla ES
San Fernando South CS
Bungro ES
Canaoay ES
Catbangen ES
Masicong ES
Pagudpud ES
Sacyud ES
Sagayad ES
San Agustin ES
Sibuan-otong ES
Tanquigan ES
B. Flores Foundation
Philippines, Inc.
BHC Educational Institution,
Inc.
Christ the King College
CICOSAT Colleges
Felkris Academy, Inc.

Note:
Prepare
another enrolment
data
for
Grade
Private
400101 6 and Y4/Y3 using

San Fernando
City
A12
First
District
A
Private
400103

San Fernando City City of San Fernando

A12
First District
the
same
format
of San Fernando
A
Private
400104

San Fernando
City City
A12
First District

I
I
I
I

City of San Fernando

San Fernando City City of San Fernando

Guidelines on the Use of

School IDs

1. BEIS and NETRC are using similar School IDs both

2.

3.

4.

5.
23

recognized by the Department;

New schools without School IDs are given
temporary ones by the NETRC and no other sources
to avoid duplication and to facilitate allocation of
test materials;
The School IDs issued by NETRC will be used
temporarily for future test administrations until
such time BEIS issues the permanent ID;
In case there are several School IDs for one school,
follow the School ID indicated in the Scannable
School Header(SSH) and check the correctness of
School ID in the TMs received.
Y4 Students with back subjects
- Only those Y4 students graduating in March 2013
will be allowed to take the NAT Y4.

Guidelines on the Use of

School IDs
6. School ID to be used

- For students who already transferred, the

school ID of the present/new school will be used.
-Schools afected by the calamities and those
who are temporarily relocated will use the same
school ID.
7. Schools with similar school ID.
- Use the bar coded school ID found in the
school header.
9. Fourth Year students in Night High Schools
- They may take the NAT as long as they are
candidates for graduation in March
24

Regular and Special Science Classes in the

Elementary Level and Engineering and Science
Education Program (ESEP) in the Secondary
Level
- In elementary schools with Special Science Curriculum,

assign a separate Examination Room for those examinees in

the said classes.
- School IDs of examinees from regular and special science

classes must be the same because they belong to one

school.
- Separate test results may be provided for the special

science classes as long as examinees will properly shade

the identifying portion in the AS (Do you belong to a section
with special science curriculum? Elementary Level; Do you
belong to a section for Engineering and Science Education
Program (ESEP) in your school? Secondary Level)
25

Guidelines on the Use of

Learner Reference Number
(LRN)
1. Use the LRN that was provided by

the Office of the Planning

Service, DepED Central Office.
2. The LRN must be reflected in

each of the examinees AS and in

Form 1.
26

Test Administration Guidelines

27

Pre-Test Guidelines
Concern
Distribution
Time for the
Test Materials
(TMs)

Information
Dissemination

28

Guidelines
Early in the morning of Examination date in nearby schools
A day before the Examination date to far schools or even
earlier to far flung schools
Examinees:
1. Inform the examinees to bring pencils (lead#2) on exam
day.
2. Inform the fourth year students taking NAT to bring
snacks/lunch on exam day. They are not allowed to leave
the campus.
3. Inform the fourth year students that they should know
the Program they are classified/enrolled:
a) Basic Education Curriculum (BEC), b) Engineering
Science and Education Program (ESEP), c) TechnicalVocational Education (Tech-Voc), d) Special Program for the
Arts (SPA)
4. Inform the examinees to have a copy of their Ratings in
the past year: Math, English, Science, Filipino and
HeKaSi/Araling Panlipunan.

Pre-Test Guidelines
Concern
Preparation
of
Classrooms

29

Guidelines
1. For Grade 3, only
20 chairs should be
contained in the
Examination Room,
well-spaced &
spread out. First
and last rows close
to the walls. For
Grade 6 and Year 4,
30 arm chairs
should be provided.

Pre-Test Guidelines
Concern
Information
Dissemination

30

Guidelines
Schools:
1. Inform all schools that list of examinees must be
alphabetically arranged in the whole school. All males
first then the females, except on Special Science
Curriculum where the examinees have to be grouped
together in one or two rooms.
2. Private schools without permit to operate are
excluded from Test Administration.
3. In case there are five or less examinees in excess in
a large testing center, they can be integrated in the
last five rooms, each accommodating an examinee.
The examinee will be the last in the list/seat plan.
4. Examinees from small-size private schools can be
merged and tested in one testing center in a city or in
a municipality. A Master Teacher shall be assigned as
the CE.
5. There should be a separate ETRE for each school in
case there is merging of small size schools into one
testing center.
6. Inclusion Policies
a. Examinees with Hearing Impairment (HI)

Pre-Test Guidelines

31

Concern
Guidelines
Information
d. In a Small Testing Center (e.g.
Disseminatio
35 registrants only and cannot
n
be merged with other small
testing centers)
The examinees may be
accommodated in the same
testing room with the 30
examinees
e. No integration of excess
examinees will be done if there
are enough testing rooms and
room examiners (coming from
other schools) to serve in the
testing center.

Pre-Test Guidelines
Concern
Guidelines
Check the Identity of Check the identities of the
the Examinee
examinees inside each
Examination Room by all means
(e.g. I.D., notebooks bearing the
examinee's name, etc.) using
the following procedure:

1. Countercheck the identity of

each examinee through his/her
I.D.

2. If I.D. is not available, ask the

examinee to present a notebook
or any belonging bearing his/her
name.
32

3. In the absence of # 1 and #

Board Work : NAT Grade 3

Note:
One TB for Reading and Grammar in Filipino and English, Science, and Mathematics

Time Started
General Directions
& Sample Items
Part I (EDQ)

5 mins
1 10

Time to End

__________

5 mins

___________

Part II (Test Proper)

Time Started

Reading Test in English 1 20

__________

Time to End

Reading Test in Filipino 1 20

English Grammar

1 10

Filipino Grammar

1 10

Science

1 15

Mathematics

1 15

Total time limit: 1 hr & 30 mins

* Use same board work for the second session.

33

___________

Board Work : NAT Grade 6

Note:
One TB for Filipino, Mathematics, English, Science, and HeKaSi
Time Started
General Directions
& Sample Items
Part I (EDQ)

5 mins
1 15

Part II (Test Proper)

Filipino
1 40
Mathematics
1 40
English
1 40
Break
Science
1 40
HEKASI
1 40
Composition Writing in sample schools

Time to End

__________

5 mins

__________

___________
__________
15 mins

__________
____________
__________

20 mins

Total time limit: 3 hrs & 50 mins

34* Use same board work for the second session.

Board Work : NAT Fourth

Year

Note:

One TB for Filipino, Mathematics, English, Science, Araling Panlipunan and Critical Thinking Skills
Parts of the Test
Numbers

Item

Time

Time

Limit

Started

Ended

Sample Items

15

5 mins.

______

Part I (EDQ) 1 15

5 mins.

______

60 mins.

______

1 60

60 mins.

______

70 mins.

______

______

______

Time

General Directions and

Part II (Test Proper )

(A.M.)
Filipino

1 60

Araling Panlipunan
BREAK 10 mins.
Mathematics 1 50
LUNCH BREAK
(P.M.)
Science

1 60

80 mins.

English

1 60

60 mins.

Critical Thinking Skills Test

Total Time Limit: 6 hrs.

35

1 20

30 mins.

______

Filling Out the Scannable School

Header (SSH)
Data must be prepared by the STC days ahead before

exam day.
Transcribe the data in the SSH using a PENCIL (lead# 2)
during examination day.
Every variable is labeled with S if a school concern and
G/Y if a grade/year concern.
There are variables specific only for private schools
(GASTPE) and for the public schools only (CFSS, etc.)
GASTPE Grantees (for private schools only) specified by
year levels
- Take note of the bubbles for EVS and ECS.
36

Filling Out the SSH

- Nominal Counts of Data. Start filling out the

last box for ones, next box for tens, next third
box from the last is for hundreds, and so forth
(zeroes have to be filled out for the empty
boxes).
Ex. Actual number of examinees: 203
0

An actual number of 94 examinees is filled out

0
0
9
4
as:

Use the same School ID as prescribed by BEIS.

Take note of new features or additional
37

information in every set of SH.

The Forwarder of Test Materials

38

Dealing with the Forwarder of

TMs
Exact addresses of Division Offices or drop-of points should be
1.

39

provided to NETRC to be turned over to the Forwarder.

2. Forwarder must provide to NETRC the contact persons and
numbers as well as the itineraries of delivery and retrieval for
ready reference.
3. Each Division should designate at least two authorized staf to
receive the TMs other than the DTC.
4. The neighboring Divisions in the Region should establish a
network of communication.
4.1 Every receiving Division should take note of Forwarders
contact number and the date and time TMs will be retrieved
4.2 The next division to receive the TMs from the Forwarder
should be alerted by the Division immediately after receiving its
TMs while informing also the Forwarder that the next division to
receive has been alerted already.
4.3 The same procedure will be followed in the retrieval of TMs.
4.4 Accomplish the evaluation form on the Performance of
Forwarder
and
submit
thru
email
(depednetrc@yahoo.com).

Instructions for the Recording of

Time
1.Time

allocation serves as guide in the

recording of time but the corresponding
actual time in answering each subject
should be written in the time started and
time to end.

2.The recording of time is done by cluster of

subjects answered before and after breaks

(snacks and lunch); for which the time
records should be written in the blanks
provided.
40

Pretest : Entrance and Seating

Arrangement
NAT Grade 3:
NAT Grade 6 and
20 examinees in a
Year 4:
room
30 examinees in a
Seats are 4 rows of
room
5
Seats are 6 rows of
Count TBs before opening package
5 in front of examinees.
Do not allow electronic devices (calculator & cell
phones), references (dictionaries) and rulers in the
exam room.
All belongings shall be placed in front beneath the
blackboard. Only pencils, sharpeners and a
computation paper shall be with the examinees while
test is going on.
Note:
No other persons should be allowed in the premises of the Examination
Rooms except the testing staf and authorized monitors.
41

Pretest : Distributing and

Checking
Distribute fromthe
right toTBs
left andand
from lowest
serial number.
ASs
Check page by page.
Place defective/unused TB and AS, if any, in the plastic bag.
Check and double check if all examinees have shaded the

correct circles pertaining to the NAME GRID and all the

necessary information about the examinee.

Remind examinees to use eraser for pencils. Tape or liquid

erasers are NOT allowed.

No examinees should start accomplishing the NAME GRID

unless they have shown their pencils.

Do not start the Test Proper unless each examinee has

42

properly shaded the NAME GRID.

Test Proper
Read verbatim the information in boxed portions of the

handbook. Do NOT translate in local language/dialect.

Always record the time started and the time when

clustered subject tests will end.

Do NOT add nor subtract minutes in the time allocated.

Accomplish the Seat Plan while the examinees are

answering the EDQ.

Accomplish Form 7 while test is in progress.

Provide close supervision of examinees in

43

accomplishing the Scannable Answer Sheet before

reliable data can be generated.

Post Test
Give five minutes to inspect and

clean the Answer Sheet.

The examinee stubs should be

turned over by the RE to the

Guidance Counselor or SH.
Count TBs and ASs before allowing

examinees to leave the room.

44

Post Test : Accounting of Test

Materials
and
of
Count and arrange
TBsPreparation
and ASs consecutively
arranged by its serial numbers.
Reports
Accomplish the ETREs Data. Indicate the number

of registrants and the actual number of

examinees.
After the contents have been accounted for, SEAL

the ETRE with the DepED-NETRC paper tape in

the testing room and sign across it.
Account for and submit to the CE what you have
45

received.

Post Test : Contents of ETRE

1. Report on time test started and ended by
cluster of subjects (Board Work on Actual
Time Record)
2. Used ASs placed in original plastic bag
3. Form 1 and Form 2
4. Form 7

Post Test : Contents of CETRE

1.
2.
3.
4.
46

Unused ASs
Form 3
Form 4
Scannable School Header

Note: Forms 5 & 6 shall be submitted

Post Test : Materials for

Submission to
1. Bundles of ETREs the
and CETREs
placed inOffice
the original
Division
boxes
Bundles of used and unused TBs placed in the original
boxes
3. EH
4. NETRC Form 5 to be placed inside box no. 1 for the TBs
of the Division (on top of the TBs)
5. NETRC Form 6 to be placed inside box no. 1 of
ETREs/CETREs of the Division (on top of the CETREs)
2.

47

Reminders:
The SHs have to return the TMs within 24 hours
Take note of the guidelines regarding the time and date
of the Forwarders retrieval of the TMs.
Accomplish the Questionnaire on Forwarders
Performance.
Notify the NETRC if TMs are ready for retrieval or if they
were not retrieved promptly.

The Forms

48

Oath of Confidentiality (New)

Form 1 List of Actual Examinees
Form 2 Seat Plan
Form 3 Test Materials Accounting Form
Form 4 Chief Examiners Report Form
Form 5 Test Booklet Quantity and Completeness
Verification Sheet
Form 6 Answer Sheet Quantity and Completeness

Oath of Confidentiality
As part of the testing staf nationwide, tasked to receive,
administer and retrieve the Test Materials for the
National Career Assessment Examination (NCAE), I
hereby solemnly swear that I will strictly observe security
measures to maintain the confidentiality of said TMs.
Received from:
Received by:
(The Division Testing Coordinator) (School
Coordinator)
____________________
Print Name and Sign
____________________
Date
Date
49

Head/School

____________________
Print Name and Sign
____________________

Testing

The Generic Forms

Form 1

50

Form 2

51

Note: Only twenty seaters for Grade

3.

Form 3
NETRC FORM 3
Republic of the Philippines
Department of Education
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
TEST MATERIALS ACCOUNTING FORM
Name of School: ___________________

Address of School: ______________________

Name of Chief Examiner: _____________

Testing Program: _______________

INSTRUCTIONS:
This is to certify that I received _______________ carton(s)/ package(s) which
contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all
Intact.

1.
2.

Each carton/package is sealed. Only the Chief Examiner is authorized to

break the seal in the presence of the examiner.
The Chief Examiner fills up the information required in each column.

3.

All Examiners are required to affix their signature in Column 6 as they receive
the materials for their respective examination rooms.
4. The duly accomplished form is to be placed inside the Chief Examiner's
Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig
5. Notedown under "Remarks" the total number of defective and replaced
Test Booklets.

Signature: ___________________________
Date:

Distribution Phase
No.

Name in Print of Examiner

Exam
Room No. of TB
No.
3

Inclusive Serial Numbers

Retrieval Phase
Signature of Examiner
6

1
2
3
4
5
6
7
8
9
10
11
12
NOTE:
Each carton/package is sealed. Only the Chief Examiner is authorized
to break the seal in the presence of the examiners

Page _____ of ______ pages

52

No. of
Used TB

No. of
Unused
TB

Serial Number(s)
of Unused TB

Signature of Examiner
10

Remarks
11

Form 4

53

Forms 5 and 6

54

Form 7

55

Room Examiners Transmittal

Report Envelope

56

Chief Examiners Transmittal

Report Envelope

57

On Photocopied Answer
InSheets
case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable
Answer Sheets (SASs) may be photocopied.

The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding
with the list of actual examinees in Forms 1 and 2.

No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with
photocopied ASs. Instead, indicate in the blank (Photocopied).
Sample:

Name

Kristina M. Dela Cruz

Exam. No.

(Photocopied)

TB No.

016657

Using a red marker, indicate at the upper right corner of the ETRE this note:

With _______Photocopied Answer Sheets

(quantity)
ROOM EXAMINERS TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)

58

The instructions above are important in order for NETRC to locate, transcribe and
electronically process the photocopied ASs.

On the Storage of Examiners

Handbook and Replicas of Name
Grid
EH will be stored in the Division Office.
Name Grid replicas will be stored in the
schools or testing centers. Both
documents are for future use.
Replicas of the name grid intended for

each testing program should be properly

stored and utilized in each school. These
are generic to all testing programs; hence,
may be used in future testing activities in
case no reprints will be provided.
59

TMs for Retrieval by the

NETRC
1. All TBs packed in original boxes;
2. All used ASs in ETREs (Forms 1, 2 and 7 inside);
3. All unused ASs in CETREs (Forms 3 and 4, and

School Headers inside) packed in original boxes

for ASs ; and
4. Forms 5 and 6 submitted to DTCs for proper

placement in respective boxes

60

Reminder: Dont mix-up TBs with ASs. There are two

separate warehouses for these TMs. Otherwise,
misplaced TMs will not be accounted for properly.

The Scannable School Header

61

NAT Grade 3

62

NAT Grade 6

63

NAT Year 4

64

Test Results Dissemination

65

Test Results Dissemination

No hardcopy will be provided to all division offices. This in

line with the Secretarys mandate to utilize ICT in

education.
Explore the NETRC website to avail of the NETRC test
results.
Schools can only log in by using their own School ID as
Username and Password.
Example:
Username: 702406
Password: 702406
The results will be posted for six (6) months only.
Secure soft copy of the results, which is convertible to

Excel file, from the Website.

NETRC Website
Homepage:

66

http://netrc.sysportal.net/HomePage.aspx

Division/School Account Log In Page:

http://netrc.sysportal.net/signin.aspx

On Archiving of Division Test

Results of National Examinations
Please access and download the

test results through the NETRC

website
Available for 6 months only

67

Other Concerns

68

69

70

71

Non-utilization of the COR in

some division
- The utilization of the COR are
stipulated in the following memoranda:
- DepED Memo NO. 228, s. 2007
- DepED Memo No. 278, s. 2010

72

Practices in some divisions

relative to the utilization of COR
Attach the COR in Form 137 in Grade 6

as part of the students credentials

before enrolment.
The COR is photocopied. One copy is for

the High School where the students

intend to enroll.
Original COR is given to each examinee.
73

Refusal of Private Schools to

Take National Exams
Send a communication to NETRC

regarding private schools who refuse to

be administered the national exams
(NCAE, NAT, etc.). The communication
will be indorsed to the Secretary of
Education.

74

On Request for Data on the

Least Mastered Skills
This report may be derived from

the PCR which is available in the

NETRC website
34% and below belonging to the

Least Mastered/Learned
Competencies
75

DepED Memorandum No. 188, s. 2011

76

77

Nat Post-Evaluation Questionnaire Checklist for

Division Testing Coordinator and the Private School
Supervisor

78

79

80

81

82

83

84