Fundamentals of SAP Business One

Contents:
SAP Solutions for Small and Midsize Businesses (SMB)
Additional components for SAP Business One

General functions in SAP Business One

SAP AG 2003

Fundamentals of SAP Business One: Unit Objectives

At the conclusion of this unit, you will be able to:

Describe SAP's product offerings for the SMB
market
Discuss the features and technology of SAP
Business One
Outline the additional components that are
available for SAP Business One

Navigate through SAP Business One and choose

how the data is displayed

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Fundamentals
of SAP Business
One

Fundamentals of SAP Business One:

Course Overview Diagram

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Master Data
Purchasing
A/P
Sales
A/R

Inventory
Transactions
Production

Cross-Functionality

Sales
Opportunities

Fundamentals of SAP Business One:

Business Scenario

You are the managing director of a midsize

company and want to implement a new
software solution to make your business
processes more efficient. You have heard that
SAP also offers software solutions for
companies of your size. You would like to find
out what these products have to offer, and
which one is most suitable for your company.

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SAP Solutions for SMB: Topic Objectives

At the conclusion of this topic, you will be able to:

Describe SAP's product strategy for the SMB
market

Discuss the architecture and features of SAP

Business One

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SAP's Approach to the SMB Market

IT Costs

There is no single, uniform

SMB market. Companies
vary considerably in terms
of

50%

- mySAP Business Suite -

Sophisticated SMBs

Company size
IT complexity
Industry
Location

Large Enterprises

- mySAP All-in-One -

30%

Advanced SMBs
- SAP Business One -

20%

Small Companies
Services Retail Production

Industry
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n
io
t
ca
o
L

SAP Offers Solutions for Companies of All Sizes

SAP Solutions for SMB

Large
Enterprises

Midsize Companies /
Subsidiaries

Small Companies /
Subsidiaries

mySAP Business
Suite
Complete set of business
functionality for all
requirements

mySAP All-in-One
Consists of the mySAP
Business Suite tailored
to the needs of midsize
companies; the software
is easy to install,
implement,and maintain,
and provides a full range

SAP Business One

Can be implemented in
a matter of days and
provides all the
functions you need

of business functions
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SAP Business One: Technology

Easy
to Use
Client
SDK

Architecture
Server
Integration
Toolkit
SDK

Flexible

MS SQLServer

Services
Mail
Backup

Interfaces

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End-to-end solution
Windows look & feel
Simple navigation
Drill-down reporting
Drag&Relate
Integrated with Microsoft Word and
Microsoft Excel
2-tier client/server architecture
("fat client")
Win 32 based, C and C++
Microsoft SQL Server 2000
Version check
Easy to configure
Search helps
Forms
Queries
User-defined fields
Formatted searches
SDK (programming interface for VB, C/C+
+, Java)
Integration Toolkit (data interface based
on SOAP 1.1)
ODBC (read only)

Additional Components for SAP Business One:

Topic Objectives

At the conclusion of this topic, you will be able to:

Outline the additional components of SAP Business

One and describe their benefits

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SAP Business One Software Development Kit

Client

Add-on development
User Interface API

Server
External System
Data Interface API

Microsoft
SQL Server

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HR Integration Toolkit
Application Service Provider

Employee
Master Data

Maintain with
Web Browser

Payroll
Payroll
Run

Internet / Network

Customer

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SAP
Business
One

SAP
Business
Connector

E-mail
File

Internet Sales for SAP Business One

Customer

HTTP Server

Internet

Firewall

Server
Internet Sales
Web
Application
SAP
Business One
Adapter

Data Interface API

MS SQLServer

Client

SDK

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Migration to the SAP Business Suite

SAP Business Suite

Legacy System

SAP Business One

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Data
Migration
Data
Migration

Integration with the SAP Business Suite

Data Integration

Objective
Consolidated reporting
structure within an
enterprise

One view of all

subsidiaries

Data exchange for

cross-enterprise
collaboration

Participants
SAP
Business
Information
Warehouse

SAP Enterprise Portal

SAP Business Connector

SAP Exchange Infrastructure

Data and Process Integration

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Head Office +
Subsidiaries

Head Office +
Subsidiaries

Head Office +
Subsidiaries +
Sales Personnel +
Vendors

Where do I Find Further Information?

http://www.service.sap.com/smb
Education

Partnering with SAP

Download of training material

Online Training
...

Partnerships
Certification Process
...

Service & Support

Upgrades & Patches

Support Center
License Key Request
...

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SAP Business One

Marketing & Sales

Marketing Resources
Sales Tools
Competitive Information
...

Solutions

Solution Development

Release Planning
Features and Functions
...

Software Development
Kit

General Functions in SAP Business One:

Topic Objectives

At the conclusion of this topic, you will be able to:

Navigate through SAP Business One and choose

how the data is displayed

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Choose Company
SAP Business One

Company

World of Sports [2004-6]

manager

Menu

User

Drag & Relate

User Menu

Administration
Financials
Sales A/R
Purchasing A/P
Business Partners

Administration Choose Company

Banking
Inventory
Production
Cost Accounting

Server

Company Databases
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Reports

Applications

Menu Bar and Toolbar

Menu Bar
File

Edit

Data

Module

Tools

Window

Help

Toolbar
General
Save

Find

Print Preview

Add

Print

First Data Record

Send E-mail

Previous Record

Send SMS

Next Record

Send Fax
Export to MS-EXCEL
Export to MS-WORD
Launch Application
Lock Screen

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For Navigating Between Data Records

Last Data Record

Display and Input Assistance

Document

Tab

Customer
Master Data
Ctrl+Double-Click

Code

Original Description:

Account

Code
Code
New Descr.:

Payment Terms

List of
Customers

C1000
140000
Cash

Bold

Italics

Selection List
Dropdown List

Navigation Arrow

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Display Parameters

Language
Character Set
Color
Default Length Unit
Default Weight Unit
Date Format, Date Separator
Time Format
Display Currencies on the Right
Decimal Places, Decimal Separator, and

Thousands Separator

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User-defined Shortcuts and User Menu

SAP Business One

Allocation

List

World of Sports [2004]

Sales Manager
Menu

Drag & Relate

User Menu

Forms
Business Partner Master Data (BP)

Order
Invoice
Item Management
Incoming Payment

Sales Opportunity
Quotation
Invoice

Reports
Select Won Opportunities
Settings for Opportunity Analysis
Open Items List
Sales Analysis Report Preferences

User-defined
Shortcuts

Queries
Links

User-defined
Menu

OK

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Cancel

Customize Command Center

SAP Business One

World of Sports [2004-6]
Marc Seller

Menu

Drag & Relate

User Menu

Administration
Financials

Command Center - Settings

Visible

Menu Item

Sales A/R

Administration

Purchasing A/P

Financials

Business Partners
Banking

Sales /AR
...

Inventory
Production
Cost Accounting
Reports

Choose manually
the Menu Items you
want to display

Apply Authorizations

Command Center

Display only modules and menu

items the user is authorized for.
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Drag&Relate
SAP Business One
Busy_Ones_5(1-10)
manager

List of all quotations for item M00001

Sales / AR
Delivery Notes
Delivery (Rows)
Invoices
Invoices (Rows)
Quotations
Quotations (Rows)
Returns
Return (Rows)
Orders
Orders (Rows)
Credit Memos
Credit Notes (Rows)
Sales Persons
Purchasing / AP
AP Invoices
AP Invoices (Rows)
Goods Receipt
Goods Receipt (Rows)
Purchase Orders
Purchase Orders (Rows)
Purchase Credit Memos
Purchase Credit Memos (Rows)
Purchase Returns

Business Partners
Contacts

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Item Number

M00001

Description

Bed (Metallic Design)

Purchased Item

EAN Code

Sales Item
WH Item

Descr. in Foreign
Item Grouping

Bedroom Furniture

Manufacturer

Meubles Antiques

Fixed Assets

SWW
Purchase Price

Price List

Procurement Data

Sales Data

EUR374.40
WH Data

Regular Vendor

Length
Width
Height
Volume
Weight

Dirk1

Originator Catalog No.

Unit of Measurement for Purch.Unit

1
Items per purchase unit
Packing Unit
Quantity per Packing Unit

Customs Group

Customs Exempt

0,00

Tax Liable

Input Tax 16 %

16,00

Expense Account

OK

608000

Cancel

Restrictions

Expenses for Goods

Properties

Details

Fundamentals of SAP Business One: Unit Summary

You are now able to:

Describe SAP's product offerings for the SMB market
Discuss the features and technology of SAP
Business One
Outline the additional components that are available
for SAP Business One

Navigate through SAP Business One and choose

how the data is displayed

SAP AG 2003