Iraq Air Traffic Control Tower (ATCT) Equipment and Training Systems Sustainment Industry Day

Integrity - Service - Excellence
Iraq Air Traffic Control Tower (ATCT)

Equipment and Training Systems
Sustainment
Industry Day
Case IQ-D-QBE
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Industry Day Agenda

22 July 2015
0800 0830
0830 0835
0835 0845
0845 0900
0900 0920
0920 0935
0935 0950
0950 1000
1000 1030
1300 1530
Registration Log on
Welcome AFLCMC/HBA - Col Leonard
Introductions/Agenda AFLCMC/HBAN Mr. Thorp
Organizational Conflict of Interest (OCI) Briefing AFMC 66 ABG/JA
Iraqi Program Overview AFLCMC/HBAN Mr. Thorp
Technical Requirements Mr. Thorp
Contracting AFLCMC/HBAK Mr. Foster
Acquisition and Site Visits
Additional Contractor Questions & Answer Session
Prime Contractor One-on-One 20-minute Sessions
23 July 2015
0800 1100 Prime Contractor One-on-One 20-minute Sessions
Welcome
Col Norman Leonard
Senior Material Leader
Aerospace Management Systems Division
AFLCMC/HBA
4
Industry Day Introductions/Agenda

Mr. Joseph Thorp
Iraq Program Manager
AFLCMC/HBAN
Welcome to Virtual Industry

Day
Administrative Remarks
Virtual Industry Day allow for maximum industry
participation
One-on-One sessions will be held today July 22
starting at 1300 Eastern Time and continue tomorrow
July 23 starting at 0800 Eastern Time
One-on-one sessions will be 20 minutes each
If you did not register for a time, but wish to meet,
please send a Private Message to Janna Miller.
She will let you know available times.
Iraq Industry Day
All acquisition strategy information is draft and subject to

change pending receipt of the required approvals, including
approval on the method of acquisition (examples: full and
open, small business set-aside, 8(a) program, etc)
All information presented for this potential effort is subject to change

7
Iraq Industry Day
This briefing does not constitute an invitation for bid or

request for proposal (RFP) and is not to be construed as a
commitment by the Government.
No private questions regarding the acquisition program with
the HBAN program office representatives.

8
Industry Day
Purpose of Industry Day

Provide opportunity for early industry involvement in the competitive acquisition
process
Leverage industry capability and expertise to develop achievable requirements within
budget
Govt will not provide feedback on specific implementations at this time
Contractor Question Ground Rules:

Non-proprietary questions & answers resulting from these sessions will be recorded
and posted on FedBizOps website
AFLCMC/HBAN assumes all questions are non-proprietary. Contractor must indicate if a question has
proprietary information
Questions/comments may be asked during the session in the Chat Window

Questions/comments may be listed on comment sheet and emailed to Contracting
Officer, Peter Foster, peter.foster.5@us.af.mil or Program Manager, Joseph Thorp,
joseph.thorp@us.af.mil or Buyer, Terry Kirkwood, terry.kirkwood@us.af.mil
Blank comment sheets can be found on FedBizOps or attached to the Virtual
Meeting
All information presented

for this
potential
effort is subject to change
FedBizOps
Website:
http://www.FBO.gov
9
Industry Day Cont.
Industry Day Remarks

The DRAFT Statement of Objectives (SOO) and DRAFT System Requirements
Document (SRD) will be posted on the FedBizOps website for Contractor input.
All information presented for this potential Iraqi Program procurement is subject to
change.
Companies interested in partnering may provide their information on FedBizOps

website
FedBizOps Website: http://www.FBO.gov

10
Question/Comment Sheets
Company Name: __________________________________
Your Name: __________________________________
E-mail Address: ___________________________________

__________________________________
Your Phone:
We encourage your Questions/Comments & Recommendations:

__________________________________________________________________________________________________
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__________________________________________________________________________________________________
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__________________________________________________________________________________________________
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__________________________________________________________________________________________________
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__________________________________________________________________________________________________
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11
Questions?
12
Organizational Conflict of
Interest (OCI) Briefing
Office of the Staff Judge Advocate
AFMC 66 ABG/JAN
13
OCI Mitigation at
AFLCMC
Office of the Staff Judge Advocate
Hanscom AFB, MA
Organizational Conflict of Interest

Definition
FAR 2.101
Because of other activities or Relationships . . .
a person is unable or potentially unable to render

impartial assistance or advice, or
the persons objectivity is or might be impaired, or
a person has an unfair competitive advantage.
15
Governing FAR Provisions

FAR 9.504
- Potential conflicts of interest must be mitigated
before contract award
- Contracting officers should obtain the advice of
legal counsel and technical experts in evaluating
potential conflicts
16
Governing FAR Provisions

FAR 9.505
Each individual situation should be examined on the
basis of its particular facts and the nature of the proposed
contract
Evaluation requires the exercise of common sense,
good judgment, and sound discretion
17
AFLCMC OCI Review Panel

ESC/CC Policy Memo #04-005, 19 Mar 04
Established ESC OCI Review Panel to ensure ESC OCI
policy is consistently applied throughout the Center
Chaired by Senior members of Contracting
(AFLCMC/PK), the Legal Office (66ABG/JAN), the
Acquisition Center of Excellence (AFLCMC/AQ), and the
Chief of Contracting for Plans and Programs
(AFLCMC/PZC)
18
AFLCMC OCI Review Process

OCI Plan from prime contractor to
Contracting Officer (prime contractor
incorporates all subcontractor OCI plans)
Contracting Officer to program team
Those inputs go to Program Attorney
Consolidated comments go to
AFLCMC OCI Review Panel
19
Conclusion
AFLCMC OCI Review Process
Obtain OCI Mitigation Plan Outline
Submit plans to the Contracting Officer
20
Iraq Program Overview

Mr. Joseph Thorp
AFLCMC/HBAN
21
Iraq Program Overview

Industry Day
Vision, Mission, and Goals
Market Research Activities
Program Background
Organizational Structure
Overarching System Description
Requirements
Q&A
22
Vision, Mission, and Goals

The Foreign Military Sales (FMS) case will assist the
Government of Iraq in sustaining its Air Traffic Control
Systems at three (3) Iraqi Airbases and its Adecel
MaxSim Tower Simulation System and Raytheon
AutoTrac II radar simulation system at one (1) of the
three (3) Iraqi Airbases
Increase safety and control in airfield operations with
improved communications between the tower and aircraft
23
Program Background
Signed Letter of Offer and Acceptance (LOA) 23
June 2014
Funding for effort received 23 Jan 2015
Requirements Definition Feb May 2015
Sources Sought June 2015
Industry Day July 2015
24
Organizational Structure
Senior Material Leader
Col Leonard
Represented today:
OSD
SAF
FFRDCs
Chief, Foreign Military Sales

Mr. Charles Barondes
Program Management Office

Lead: Mr. Joseph Thorp
Mr. Dana Stanley
Mr. Guy Larrimer (ctr)
Contracting Office
Lead: Mr. Peter Foster
Buyer: Mr. Terry Kirkwood
25
Systems Engineering
Lead: Ms. Janna Miller
Mr. Ted Papadopoulos
Overarching System
Description/Requirements
Government of Iraq (GoI) requires the contractor provide:
Site Survey Reports
Evaluation of ATCT equipment, Adecel MaxSim Tower Simulator System
(TSS), and AutoTrak II (AT2) Radar Simulator System (RSS)
Repair or Procure non-functioning equipment
Procurement of Airfield Lighting System (ALS) control computer and

remote status and control unit (RSCU) for Doppler VHF omnidirectional
range (DVOR) at Taji
Associated Spare Parts, Test Equipment, Ancillary Equipment, Warranty,
O&M Manuals, Site Survey, Installation and Checkout, and Factory and
Site Acceptance Testing
On-site Contractor Logistic Support (CLS) for 1 year
2 years warranty on all delivered equipment
Training on Adecel MaxSim Tower Simulation System and Raytheon
AutoTrac 2 radar
Security, transportation, and life support costs for all contractor personnel
26
Overarching System Description

1. Al Taji (Taji) Air Base. The contractor shall conduct a site survey of the ATCT equipment,
airfield weather observation system (AWOS) to determine what equipment and services
are required for operations. The contractor shall procure, install, and test Airfield Lighting
System (ALS) control computer and RSCU for DVOR at Al Taji Air Base. Provide one year
on-site CLS. The ATCT equipment and RSCU were purchased and installed under FMS
programs G3-D-QAI and IQ-D-QAA respectively.
2. Imam Ali (Tallil) Air Base. The contractor shall conduct a site survey of the ATCT
equipment, AWOS to determine what equipment and services are required for operations
and to provide on-site CLS.
3. Air Base One :Al Sahra (Tikrit) Air Base. The contractor shall conduct a site survey of
the ATCT equipment, AWOS, Adecel MaxSim tower simulator (TSS), and the AutoTrak II
(AT2) radar simulator systems to determine what equipment and services are required to
restore operations and to provide on-site CLS. The ATCT equipment and ATC training
systems were bought and installed under Foreign Military Sales (FMS) program G3-D-QAI.
27
Typical ATCT Equipment

Suites
Although there will be minor deviations in equipment configurations, the ATCT equipment suites at
each location will typically consist of the following.
28
ATCT Cab consoles

Voice Communication Switching System
(VCSS) w/Digital Voice Recorder (DVR)
Global Positioning Satellite (GPS) time
display and distribution system
Ultra High Frequency (UHF) primary ATC
radios
Very High Frequency (VHF) primary ATC
radios
Radio management and control workstation
Multi-channel VHF backup ATC radio
w/manual remote tuning capabilities
Multi-channel UHF backup ATC radio
w/manual remote tuning capabilities
Land Mobile Radios (LMR) systems
Rechargeable light guns
Digital Automatic Terminal Information
Service (D-ATIS) w/UHF transmitter radio
Aeronautical Fixed Telecommunication

Network (AFTN)
Very Small Aperture Terminal (VSAT) satellite
equipment
Communications and data interface
equipment
Primary crash network voice switch and
telephones that is separate from the VCSS
system
ATCT Building Uninterruptable Power Supply
(UPS)
Local Area Network (LAN) Network Switch
Ancillary items of equipment required for the
normal operation of the ATCT equipment
Airfield Weather Observation System
(AWOS) to include control equipment in the
ATC and sensor array located near the
runway
Question and Answer

Session
29
Iraq Program Technical

Requirements
Mr. Joseph Thorp
AFLCMC/HBAN
30
Technical Requirements
31
Proposed technology must be releasable to Iraq

Must meet the applicable ICAO standards
Produced in ISO 9000 facilities or equivalent
Compatible with base power (220v, 50Hz)
All equipment protected from harsh environment
Air Base #1 Example

CY15
CY16
CY17
CY18
CY19
J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M
Site Survey
Repair or
purchasing
new equipment
CLS
1 Year CLS
Oper/Maint
Training
Warranty
2 Year Warranty
Schedule is not direction but for illustration of major phases and events
The contractor must provide their own schedule of their plan.
32
Question and Answer

Session
33
Other Requirements
Mr. Joseph Thorp
AFLCMC/HBAN
34
Iraq Program
Other Requirements Topics
35
Program Management
Design and Installation
Training
Maintenance and Warranty
Program Management
Meetings and Reviews
Types of Meetings and Reviews
Post Contract Award Meeting 30 days after award

Program Management Reviews (PMRs)
Design Reviews
Technical Interchange Meeting (TIM)
Meetings will be conducted at Contractor facility, or in Iraq
36
Program Management (cont.)

Employee Travel ,Housing, and Security in Iraq
Contractor responsible for all travel to, from, and within
Iraq to include obtaining required visas
Contractor responsible for housing
Contractor responsible for Security
Travel, housing, and Security Plan will be required if an
RFP is released
http://
iraq.usembassy.gov/consular/us/resources/security_
companies.html
37
Program Management (cont.)

Contract Data Requirements List (CDRLs)
30 day turn-around for documents requiring approval (e.g. Test
Plans and Procedures, Site Survey Reports)
Export Approvals and Clearances - Contractor is responsible
for obtaining all necessary approvals and clearances to work in Iraq;

as required (e.g., Technical Assistance Agreements, export licenses,
etc.)
The Government of Iraq is responsible for clearing all

shipments through customs, and onto the air bases, and safe
storage of equipment at air bases prior to installation
38
Design and Installation

Site Surveys
Determine current assets and condition
Determine what needs to be repaired or procured
Drawings as needed
Risk Assessment and Mitigation Plan

Installation & Checkout (I&CO) Contractor shall:
Provide detailed, specifications, installation plans, and As built"
drawings as needed
Provide I&CO schedule
39
Maintenance and Warranty

Commercial Operation and Maintenance
Documentation (in English)
Contractor Warranty
Two (2) years from equipment acceptance
Spares/consumables - Two (2) year supply for each
Air Base
Special tools, and test equipment for each Air Base
40
Question and Answer

Session
41
Contracting
Mr. Peter Foster
Iraq PCO
AFLCMC/HBAK
42
DRAFT Contract Items

(subject to change)
Information presented today is subject to change

Only Contracting Officer has Authority to direct Contractor
Contractor Questions Ground Rules:
Non-proprietary questions and answers resulting will be recorded and posted on

the FedBizOps website
Be sure to use the Questions/Comment forms mentioned earlier
All Contractor incurred costs associated with this Acquisition will not be
reimbursed by the Government
Evaluation of Proposals:
Best Value Decision - Lowest Priced Technically Acceptable or Trade Off
FedBizOps website Website: http://www.FBO.gov

43
DRAFT Contract Items

(subject to change)
Full and open competition

Site Survey & CLS Firmed Fixed Price(FFP)
Security Firmed Fixed Price(FFP)
Repair/Purchase new equipment Cost
FedBizOps website Website: http://www.FBO.gov

44
Notional CLIN Structure

0001 Site Survey (by Site)
0002 Repair/purchase new equipment
0003 Security
0004 Installation & Site Acceptance Testing (SAT) per location
0005 Training for Adecel MaxSim Tower Simulation System and Raytheon AutoTrac 2
radar (Tikrit)
0006 CLS
0007 Spares, Test Equipment, Tools, replenishment of Consumables plus an additional
2 years of consumables (By Site)
0008 Travel CLIN
0009 Data (NSP)
45
Iraq Program Contract PoP
46
Period of Performance is 36 months from contract award.

Covers site Survey, Repair and Return periods, Warranty
and CLS
Question and Answer

Session
47
Acquisition and Site Visits

Mr. Joseph Thorp
AFLCMC/HBAN
48
Acquisition Strategy
There is no approved Acquisition Strategy
49
Acquisition Process
Acquisition Phases
Market Research
Request For Proposal (RFP) and
Source Selection
Contract Award
Install Equipment
Testing/Certification
Operations/Sustainment
50
I n t e g r i t y - S e r v i c e - E x c e l l e n50c e
Acquisition Process
DRAFT Schedule
Contract Award Activities (Sept 15 Apr 15)
51
Acquisition Strategy Plan (ASP) (Sept 15)

Release Request for Proposal (Sept 15)
Source Selection (Nov 15 March 15)
Contract Award (Apr 15)
Acquisition Schedule
CY15
Jun
Jul Aug
Sep Oct Nov
CY16
Dec Jan Feb
Mar Apr May Jun
Jul Aug Sep
Oct Nov Dec
LOA/IPD
SourcesSought
IndustryDay
RFPRelease
SourceSelection
ContractAward
SiteSurvey
CLS
52
Acquisition Process
US Government not responsible for any contractor costs
associated with site visits prior to contract award
USG will not sponsor/support pre-contract site visits
53
Question and Answer

Session
54
I n t e g r i t y - S e r v i c e - E x c e l l e n54c e

Iraq Air Traffic Control Tower (ATCT) Equipment and Training Systems Sustainment Industry Day

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Integrity - Service - Excellence