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By :

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Business writing is a type of

professional communication.

Business writing is writing a

letter that was made by giving
information to the recipient
information in the form of writing
that uses language
conversations are clear, concise,
dense, and to the point that aims
to facilitate communication in
business

What is
a
Business
Writing
??

To Explain or Justify Actions Already Taken

Purposes
of
Writing a
Business
Letter

To Convey Information, as in a research report

or the promulgation of a new company policy

To Influencer the reader to take some action

To deliver good or bad news

To direct action

Business Letter Format (1)

Block Format
Block on a business letter format is the format most simple business
letter or a simple business letter format among the three others
because everything is laid on the left side of the letter.

Return Address Line 1 1)

Return Address Line 2

Block
Format

Date (Month Day, Year) 2)

Mr./Mrs./Ms./Dr. Full name of recipient. 3)

Title/Position of Recipient.
Company Name
Address Line 1
Address Line 2
Dear Ms./Mrs./Mr. Last Name: 4)
Subject: Title of Subject 5)
Body Paragraph
1..................................................................................................................
......................................
Body Paragraph
2..................................................................................................................
......................................
Body Paragraph
3..................................................................................................................
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6)
Closing (Sincerely...), 7)
Signature 8)
Your Name (Printed) 9)
Your Title

Business Letter Format (2)

Modified Block Format

In this format, the lecation of the address, date, cover, signature, and the name
is in the right part of the letter.

1) Return Address Line 1

Return Address Line 2

Modified
Block
Format

2) Date (Month Day, Year)

Mr./Mrs./Ms./Dr. Full name of recipient. 3)

Title/Position of Recipient.
Company Name
Address Line 1
Address Line 2
Dear Ms./Mrs./Mr. Last Name: 4)
Subject: Title of Subject 5)
Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.....................................
Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.....................................
Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6)
7) Closing (Sincerely...),
8) Signature
9) Your Name (Printed)
Your Title

Enclosures (2) 10)

Typist Initials. 11)

Business Letter Format (3)

Semi-Block (Indented) Format

In the Semi-Block (Indented) Format business letter, format of almost the same
as the Modified Block Format. The difference lies in the content section that is
part of the paragraph made slightly indented.

1) Return Address Line 1

Return Address Line 2

Semi-Block
(Indented)
Format

2) Date (Month Day, Year)

Mr./Mrs./Ms./Dr. Full name of recipient. 3)

Title/Position of Recipient.
Company Name
Address Line 1
Address Line 2
Dear Ms./Mrs./Mr. Last Name: 4)
Subject: Title of Subject 5)
Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...........................................
Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...........................................
Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6)
7) Closing (Sincerely...),
8) Signature
9) Your Name (Printed)
Your Title

Enclosures (2) 10)

Typist Initials. 11)

l e:
p
m
Exa
The Inquiry
Letter

2121 Global Circle

Middletown, TX
March 20, 2016
John Smith
President and Co-Founder
Smith Publishing
888 8th St.
New York City, NY
Dear Mr. Smith,
Im writing to inquire about your open call for young adult mystery novels. My
agency has just acquired two new authors for whom this genre is a specialty. To
whom would you suggest I send the manuscripts that I have available to see if they
may be a fit for your company?
Please let me know within the next month if you are interested, as we have already
begun speaking with AlphaOmega Publishing about a potential deal as well. I can be
reached at my office or by telephone at (555) 555 4313.
Cordially,
Jane Brown
Director of Operations
Brown Literary Agency
Enclosure (2)
JB/rm

The
End

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