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PRIMAVERA

Project management softwares

2013C45-Sahil Nagpal
2013B45-Manjeet Maini
2013A65-Surabhi Vartak
2013A51-Rohang
Adhikari

PROJECT MANAGEMENT
Identifying requirements
Addressing stakeholdersneeds, concerns and expectations as the project is
planned and executed
Communicating to stakeholders
Managing them to succeed in the project
Balancing project constraints:
Scope (both project and product)
Quality
Schedule (Time)
Budget (cost)
Resources (People, Machines)
Risks
A project evolves and requirements may change
Progressive elaboration and improving the PM plan

PRIMAVERA PROJECT
MANAGEMENT MODULE

Primavera was launched in 1983 by Primavera Systems Inc. and was


acquired by Oracle Corporation in 2008. The latest version of Primavera is
8.3 of Primavera P6 Enterprise Project Portfolio Management

The Project Management module enables us organization to store and


manage its projects in a central location. The module supports work
breakdown structures (WBS), organizational breakdown structures (OBS),
user-defined fields and codes, critical-path-method (CPM) scheduling, and
resource leveling.

BENEFITS
Management benefits
Ensures thoroughly control of deadlines and the provisioning of resources
assigned to the projects at organization level and accurately describes the
progression and identifies the key events
Provides unitary and structured insights for all the ongoing investments
Allows finding the blind spots of the investments and making corrective decision
in real-time.

User benefits
Automatically retrieves the information from the quotes/cost estimates programs;
Tracks down to the smallest detail the execution stage of the works and the
settlements, and allows comparing the execution stage to the initial planning
Provides information about the project progress stages as tables and Gantt
charts
Tracks, coordinates and corrects by scenario method
Provides real-time information for fast and objective decisions;
Builds "What If"-type analyses.

Cost benefits
Ensures
features
for
risk
management,
document
management or alerting in case of
exceeding the costs, terms or time;
Analyzes
the
contractors'
performance via economic efficiency
indicators (Earned Value and ROItype analyses)
Makes
available
completely
assessed
terms,
costs
and
resources;
Automatically matches the spent item
quantities to the work's physical
stage (the payments can be done
depending on the achievements).
Decreases the project execution time
by 22-27% and achieves a savings of
15% of the total cost of the project

2.Primavera Tools
Structuring Projects - Planning
Setting-up and define EPS (Enterprise Project Structure).
Add a project to the EPS hierarchy.
Defining WBS (Work breakdown structure) to the Project.
Defining OBS (Organizational breakdown structure)
Defining Resources.
Create Calendar for Activities & Resources.
Add activities to WBS.
Input activity details.
Schedule project.
Updating progress after project starts.
Preview / Print reports (Default / Custom made reports).
Executing Projects Monitoring & Implementation
Delay Analysis
EV Analysis against baseline
Reports
Revising Projects - Modifications
Revise baseline
Status change &
Much more

(EPS)
Enterprise Project
Structure

Projects

(WBS)
Work Breakdown
Structure

Activities

(OBS)
Organisational
Breakdown
Structures

2.1 OBS (Organizational Breakdown Structure)


President

The organizational breakdown structure (OBS)


is a global hierarchy that represents the
managers responsible for the projects in
enterprise.
The OBS usually reflects the management
structure of organization, from top-level
personnel down through the various levels
constituting your business.
We can associate the responsible managers
with their areas of the EPS either nodes or
individual projects.
Structure of the organization, from top-level
personnel down through the various levels.
Constraints: Maximum of 25 levels can be
created.
Maximum character length of an OBS element
is 100.

Regd. Office

Engineering

Finance

Project
Administration

Sr. GM

GM

Sr.Manager

Design

Design Engineer

Sites

Project Manager

Planning &
Billing Engineer

Engineer
Execution

GM Finance

HRD & Admin

2.2 EPS (Enterprise Project Structure)

The Enterprise Project Structure (EPS) forms the hierarchical structure of your database of projects.
Each EPS node (or folder) can be subdivided into multiple levels to represent the work that needs to be
done in your organization. The number of levels and their structure depend on the scope of your projects
and how you want to summarize data.
Perform top down budgeting.
Organize OBS and WBS into one common structure.
Manage multiple projects.

EPS create/edit form


:

dding project to EPS hierarchy.

We can organize unlimited number of Projects in EPS in groups.

2.3 Creating Calendars


Create and assign calendars to each
resource and each activity. These
calendars define the available work-hours
in each calendar day. We can also specify
national holidays, your organization's
holidays,
project-specific
work/nonworkdays, and resource vacation days.
Calendar assignments are used for
activity scheduling, tracking, and resource
leveling.

Global: Contains calendar that apply to all


projects.
Resource: Separate pool of calendars for
each resource.
Project: Separate pool of calendars for
each project.

2.4 WBS (Work Breakdown Structure)


A WBS is a hierarchy of
work
that
must
be
accomplished to complete
a project, which defines a
product or service to be
produced.
The WBS is structured in
levels of work detail,
beginning
with
the
deliverable itself, and is
then
separated
into
identifiable work elements.

Project

Civil Works

Buildings

Ware House

Equipment Fdns

Foundation

Superstructure

Finishing Works

Admin Building

Maximum of 50 levels are


available.
Activities are fundamental
work elements of a project.
They are the lowest level of
Work Breakdown Structure.

Roads & Drains

Mech. Works

Tanks

Fire Water Tank

Diesel Tank

Piping

2.5 Defining Resources.


Resources include the personnel and equipment that perform work on
activities across all projects. Resources are generally reused between
activities and/or projects.

2.6 Adding activity to WBS

WBS
Task / Activity

Activity Detail form

List of common Inputs / Information to be given to an activity

Activity ID, Name & Type of activity.


Start, Finish Dates (Early, Late).
Steps of an Activity (Breakdown the activity to smaller units).
Relationship between activities (Predecessor, Successor).
Resource Assignment (Labor, Non-Labor & Material)
Activity Calendar.
Constraints.
Status of activity (Actual start & finish dates, % of progress).
Expenses.
Any other comments, notes etc.

2.7 Scheduling Project


Project schedule can be calculated

one of two ways: when we choose


the Scheduling command or each
time we make a change that affects
schedule
dates.

The

Critical Path Method (CPM)


scheduling technique is used to
calculate project schedules. CPM
uses
activity
durations
and
relationships between activities to
calculate the project schedule.

Updating Progress EV Analysis


To update the progress of the individual activity, the following inputs are to be given in the activity detail form.
1. Start Date (If activity is started)
2. Finish Date (If activity is completed)
3. % of duration completed (if activity is in progress)
4. Remaining duration to complete the activity

Objective
Problem statement:
Plan college admissions drive SNAP-IT with SCMHRD.
What is SNAP-IT:
Pan India drive to boost SCMHRD applications and clear aspirant doubts &
queries regarding SNAP & SCMHRD.
Objective:
To enumerate and logically arrange all the activities required for SNAP-IT
in a Work Breakdown Structure (WBS), along with resources and
responsibilities assigned to each of those.
Approach:
Using Primavera
Prepare OBS> Create WBS> Create activities and assign to WBS> Assign
Relationships between activities> Assign Resources & Responsibilities

Project Calendar

Work Breakdown
Structure (WBS)

Work Breakdown Structure (WBS)


SNAP IT

Formatio
n of
Admissio
ns Team
Planning
&
Execution

Finance

Branding

Social
Media

Mails

Volunteer
Team
Selection

Phone &
Print
Media

PPT &
Trang
Module

Procure
ment

Trng of
Voluntee
rs

Docket
Preparati
on

City
Selectio
n&
Travel

Hall
Booking

Logistics

Docket
Material

Seminar

Flex
Printing

Work Breakdown Structure


WBS
(Screenshot from Primavera)

Gantt Chart
(Screenshot from Primavera)

Activity Codes
Code

Department

Responsibility

Code Values

Admissions
Team

Director

Code Values

Branding

Member-1

Code Values

Planning & Execution Member-2

Code Values

Finance

Member-3

Code Values

Logistics

Member-4

Resources
Admissions
Team

Logistics
volunteer

Presentation
Volunteer

Max. limits

13

26

Rate

400

400

S No
1
2
3
4
5
6
7

Activity Desc.

Duration Relationship

WBS

Brainstorming
Volunteer selection form
Volunteer sign up
Volunteers Interview
Volunteers finalization
PPt preperation
Training module preparation

15
1
4
3
2
10
10

1fs
2fs
3fs
4fs
1fs
1fs

10
5
5
10
10
4
7
2
30
30
30
30
5
20
15

6fs,7fs
1fs
9fs
10fs
11fs
12fs
1fs
14fs
14fs
14fs
14fs
14fs
1fs
20fs
21fs

Training of volunteers

23
24

Training of volunteers
Inviting quotations
Vendor selection
PO release
Procurement of material
Docket preparation
HTML-Mail Drafting
Sending mails to aspirants
Pagalguy thread preparation & managing
Facebook page preparation & managing
Twitter account preparation & managing
Video upload on you tube
Selection of cities
Calling for hall booking
Hall booking payments
Travel arrangement confirmation of
volunteers
Sending fliplets to aspirants

5
15

9fs,20fs
1fs

City selection & Travel

25
26
27

Presentation at venue
Flex designing & printing
Finalization of docket material

5
10
10

23fs
10fs
10fs

8
9
10
11
12
13
14
15
16
17
18
19
20
21
22

P&E
Volunteer Team selection
Volunteer Team selection
Volunteer Team selection
Volunteer Team selection
Ppt & Training Module
Ppt & Training Module

Procurement
Procurement
Procurement
Procurement
Docket Preparation
Mails
Mails
Social Media
Social Media
Social Media
Social Media
City selection & Travel
City selection & Travel
Hall booking

Phone & Print Media


Seminar
Flex printing
Docket Material

Resource
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