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Employee Appreciation & Productive Recognition

Reasons why Excel may not be the best option for managing
organizational workforce 8 Cons of using excel spreadsheets in hr

Evolution of SpreWadhsahteIetss Em-

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1978 VisiCalc: First ever electronic spreadsheet

Timely, formal or informal, expressed and appreciative acknowledgment of a persons or teams efforts above
and beyond the call of duty or reasonable expectations in the course of their professional endeavors, or
behaviors and results which uphold the companys goals and values.

1980 SuperCalc: Solution bundled with


WordStar Employee Appreciation &
Productive Recognition

What Is Employee Appreciation


1982 Multiplan: Early spreadsheet program by Microsoft

1983 Lotus 1-2-3: Improvised tool with charts & graphs


Timely, formal or informal, expressed and appreciative acknowledgment of a persons or teams efforts above
and beyond the call of duty or reasonable expectations in the course of their professional endeavors, or
behaviors and results which uphold the companys goals and values.

1985 to present day: Progressive versions of Microsoft Excel made available


Timely, formal or informal, expressed and appreciative acknowledgment of a persons or teams efforts above and beyond the call of
duty or
reasonable expectations in the course of their professional endeavors, or behaviors and results which uphold the companys goals
and values.

Whats behind Excels popularity?


Employee Appreciation & Productive Recognition

The fact that it is free, readily available, configurable on basic machines and easily manageable for small business
setups has backed its extensive use Employee Appreciation & Productive Recognition

Around 81% of the organizations use spreadsheets to supplement their Corporate


Performance Management solutions Employee Appreciation & Productive
Recognition

Does this imply it is the best solution for HR?


Employee Appreciation & Productive Recognition

Probably Not. It is not geared to face the challenges posed by large well-established organizations with evolved HR

processes and soaring employee strength Employee Appreciation & Productive Recognition

What are the major disadvantages of Using Excel In HR?


Employee Appreciation & Productive Recognition

Reason #1 - Privacy Issues and Poor Built In

Controls Employee Appreciation &

Productive Recognition

You can hardly control the viewership of the data making it vulnerable to alterations. Not to forget, there are no checks to
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i Atpoptrheecisaptiorenad&shPeretsoductive Recognition
test the accuracy of data sources gettinEmg ppuloe

Reason #2 - Prone to Human Errors

Employee Appreciation & Productive Recognition

The reason why people love Excel is the scope for rework and manipulation. The chances of mistakes increase drastically
when several versions of a spread- sheet are saved by several people.
Employee Appreciation & Productive Recognition

Reason #3 - Unfit for Dynamic Business Scenario


Employee Appreciation & Productive Recognition

Excel is incapable of error proof knowledge transfer. If a person X leaves, then person Y has to apply his own
interpretation when working with spread- sheets.
Employee Appreciation & Productive Recognition
Non-responsiveness to business agility leads to wastage of time, opportunity, productivity and competitive knowledge

Reason #4 - Doesnt support automatic reporting


Employee Appreciation & Productive Recognition

Manual naturEme pool f hyaenedAlinppgrescipraetadionsh&eets,PromducaktesivescRheecogdulenidtiodenlivery of standard reports to multiple


users next to impossible. Tedious E-mail is the only way out!

Reason #5 - Not Scalable

Employee Appreciation & Productive Recognition

Data grows with organization. Managing huge databases on excel without slips and misses is a non existent case.
Larger organizations need solu- tions
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Reason #6 - Hinders Quick Decision Making

Employee Appreciation & Productive Recognition

Long drawn consolidation process with different versions of data and error checking mechanisms leads to
handicap situation for business Employee Appreciation & Productive Recognition

Reason #7 - Teams and Excel dont go together

Employee Appreciation & Productive Recognition

Organizational activities are rarely individualistic. Excel in non-suitable for collaborative initiatives as there is no
central database with real-time accurate information

Employee Appreciation & Productive Recognition

Reason #8 - A risky affair

Employee Appreciation & Productive Recognition

Excel spreadsheets constituting too many formulas and cell references becomes prone to costly mistakes as
there is hardly any documentation available explaining the links with zero auto-correct features
Employee Appreciation & Productive Recognition

Cake HR - Your HR. Simplified.


Employee Appreciation & Productive Recognition

Are we blowing the issue out of proportion? People have been using Excel for years

now! We dont think so Employee Appreciation & Productive Recognition

Seemingly benign human errors have led to dramatic and horrific business losses!

Employee Appreciation & Productive Recognition

Case #1 - The TransAlta Mistake

Employee Appreciation & Productive Recognition

One of the biggest Canadian Power Generator in American Continent suffered a humungous loss of $24 million. Reason? You guess it right.
Excel

Employee Appreciation & Productive Recognition

TransAlta CEO, Steve Synder, reported that the losses was an outcome of simple copy paste error which went unnoticed prior to bid
submission.

Employee Appreciation & Productive Recognition

Result of the spreadsheet error Company bought more US Power transmission Contracts at higher prices leading to the fiasco.

Employee Appreciation & Productive Recognition

Case #2 Centre for Regional Strategies

Employee Appreciation & Productive Recognition

Messed up Excel sheet led the company incorrectly report that only 11 percent of New Centurys population above
25 years old held a bachelors degree. The correct figure was 20 percent
Employee Appreciation & Productive Recognition

How did it affect the company?


Botched up its reputation and credibility
How did it affect the region?
PEmlacepol dyNeeewApCpenretciuratyoi rneg&ionPrboedloucwtiovtehRerecogareanis tlioi kne Nashville and Athens which were thought to be better
educated

Case #3 Dominion Transmission Inc.

Employee Appreciation & Productive Recognition

The Natural Gas Provider reported incorrect figures of weekly Gas Storage resulting in false inflation of gas prices

Employee Appreciation & Productive Recognition

The artificial price hike was estimated between $200 million and $1 billion. Consumers of the company sued

it for this atrocious mistake Employee Appreciation & Productive Recognition

What was the reason behind this big goof up?


A nave blunder of saving the excel sheet under same name for each weekly storage report. A classic case of oversight !
Employee Appreciation & Productive Recognition

Case #4 Fidelitys Magellan Fund

Employee Appreciation & Productive Recognition

The company had to face huge embarrassment when their estimation to make $4.32 per

share proved to be a failure Employee Appreciation & Productive Recognition

Culprit Data Transfer among Excel Spreadsheets


The company accountant accidentally omitted the negative sign on the net capital loss of $1.3 billion treating it
as net capital profit instead. All this while taWkinhgatDsI atEma

frpool myeSeheAetppAretcio aBtion

Trivial Mistake with huge implications


Fidelity Funds estimate was off by a
staggering $2.6 billion What Is
Employee Appreciation

After Thoughts

What Is Employee Appreciation

For those who still believe in the comfort of familiarity offered by Excel Spreadsheets, can suffer both - in the short
term or long haul owing to its offline and non-dynamic nature
What Is Employee Appreciation

World is moving towards internet and cloud based Business Intelligence Tools and Software that make life easier
and organized for HR Commu- nity
What Is Employee Appreciation

Final Strokes

What Is Employee Appreciation

Excel is a useful tool for simple data entry and basic analytical tasks
Sophisticated reporting and business analysis requires advanced
software applications Spreadsheets are for support. Not the be all
end all of Business
What Is Employee Appreciation

Cake HR - Your HR. Simplified.

What Is Employee Appreciation