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Meaning of a Project
The word project comes from the Latin word projectum from
projicere, "to throw something forwards" which in turn comes from
pro-, which denotes something that precedes the action of the next
part of the word in time (paralleling the Greek ) and jacere, "to
throw". The word "project" thus originally meant "something that
comes before anything else is done".
Meaning of a Project
When the word was initially adopted, it referred to a plan of something, not to
the act of actually carrying this plan out. Something performed in accordance
with a project was called an object. This use of "project" changed in the
1950s when several techniques for project management were introduced.
With this advent the word slightly changed meaning to cover both projects
and objects. However in certain projects there may still exist so called objects
and object leaders.
Definition of a Project
We can therefore use a very general definition such as the Oxford English
Dictionary which defines a project as: Plan, scheme This is so vague as to be
unhelpful in trying to look at project management.
make things as specific as possible.
Definition of a Project
Definition of a Project
What is a Project?
Output
(Objective &
Scope)
Time
(Duration)
Start Date
End Date ?
Resource
(Man power,
Facilities,
Money)
What are the requirements?
How much the cost?
Benefit Basis
Key areas to consider when looking at project management are management of time, people,
and other resources. In general terms, these activities can be described as follows :
Management of
Time
Ensuring that the
Project completes its
work on time
Scheduling use of
resources
Rescheduling the
project in the light
of experience
Predicting problems
Before they arise
Management of People
Project Objectives
Project objectives define target status at the end of the project, reaching of
which is considered necessary for the achievement of planned benefits. They
can be formulated as S.M.A.R.T.
Specific,
Measurable (or at least evaluable) achievement,
Achievable (recently Acceptable is used regularly as well),
Realistic and
Time terminated (bounded).
The evaluation (measurement) occurs at the project closure. However a
continuous guard on the project progress should be kept by monitoring and
evaluating.
Objectives of a Project
3 Project Objectives:
Performance
Time
Cost
Expectations of clients are not an additional target, but an inherent part of
the project specifications
Chapter 1-3
Objectives of a Project
3 Project Objectives
Chapter 1-4
Chapter 1-6
Program VS Project
Chapter 1-8
Characteristics of a Project
Have a purpose
Have a life cycle
Interdependencies
Uniqueness
Conflict
Chapter 1-9
Chapter 1-11
All projects have to pass through certain phases. The attention that a particular
project receives is again not uniformly distributed throughout its life span, but it
varies from phase to phase. At a particular phase appropriate attention has to be
paid.
Conception phase
Definition phase
Implementation phase
The above phases wont follow a sequence rather they overlap; sometimes
this overlapping is done deliberately in the interest of compressing the overall
project schedule. There are others who would encourage natural growth.
PP
Preliminary Planning
DD
Detailed Design
Conception phase
Definition phase
Planning and organizing
Implementation
Implementation
I
TO &
CO
The
Project
2. Definition Phase
2.Definition
Phase
3.
Programming / organizing
Phase
3.Programing
4. Implementation Phase / Organizing
4.Implementation
Phase
5.
Termination Phase
Phase
5.Termination Pe
4
2
1
Conceptualizat Planning
ion
Execution
Termination
Evaluation
Appraisal
Implementation
Financing
Political acceptability
Financial feasibility
Economic viability
Technical feasibility
1.
DEFINE
2 2.
3.
PLAN
PLAN
ORGANISE
4.
EXECUTE
5.
CLOSE
-OUT
R
E
V
I
E
W
Implementation Phase
FEASABILITY
PHASE
sometimes
called scoping
risk is assessed
feasibility tested
GO or NO GO
decision made.
If GO
PLANNING
PHASE
tasks
sequencing
milestones
estimating
budgeting
PROJECT
PLAN
ORGANISING
PHASE
resources
tools
reviews
reporting
communications
IMPLEMENTATION
PHASE
activities
monitoring:
costs
progress
controlling
quality
COMPLETION
PHASE
client hand-over (=
acceptance)
complete documentation.
review: sign off
post implementation audit
maintenance
value assessment
Micro-Finance,
Co-operative and Group Formation,
Indigenous Forest Management
Spatial Data
Temporal Data
Social/Institutional Information
Discrete data
Indigenous or local data
Stakeholders Analysis,
Need Analysis
Strategy or Methodology
Plan of Activities
Implementation
Follow up
Social
Analysis
Why?
What for ?
How ?
Where ?
With What
With What
Situation of
the target group
Political
Analysis
Problem
Analysis
Economic
Analysis
Problem Tree
Problem Tree
Effects
Objective Tree
Overall objectives
Focal problem
Project Purpose
Causes
Results
Problem Tree
Effects
High rates of
infection among
babies & infants
Poor nutritional
status of babies &
infants
High incidence of
acute birth
complications
Birth complications
diagnosed late or
not at all
Low standards of
hygiene & patient
care by staf
Low attendance
Commercial
pressure to use
milk supplements
Poor seasonal
availability of high
protein foods
at rural clinics
Mothers unwilling
to attend clinics
Infrequent &
inadequate
coverage of clinics
Shortage of drugs
Causes
Problems Identified
Problem tree
Objective tree
High incidence
of malnutrition
Incidence of
Malnutrition reduced
Effect
Food shortages
Rice production in
low lands decreasing
Irrigation water
does not reach field
in desired quantity
Canals are
blocked
Food production in
hills decreasing
Irregular supply
of inputs for rice
cultivation
Dikes are
degraded
Poor maintenance
system for
irrigation facilities
Ends
Soil fertility on
hill slopes is
decreasing
Rice production in
low lands improved
Ethnic clashes
in neighboring
districts
Sufficient Irrigation
water reaches the
field
Soil erosion
on hill slopes
Canals
cleared
Cause
Food production in
hills increased
Regular supply
of inputs for rice
cultivation
Dikes are
upgraded
Maintenance
system for irrigation
facilities improved
Lower
immigration
rates
Soil fertility on
hill slopes is
increased
Soil erosion
on hill slopes
reduced
Means
Use of CBS by
the population
decreases
Financial situation
of the company
improved
Service offered
by the CBS
unreliable
Many
passengers
wounded
Increased use of
the CBS by the public
Service offered by
the CBS is reliable
Frequent
delays
Number of
wounded
passengers
decreased
Frequent bus
accidents
Fewer delays
Scheduling & utilization
of buses is improved
Fewer bus
accidents
Drivers are
rude
Long
workday
Drivers drive
poorly
Low
salaries
Bus fleet
in old
Bus fleet in
poor condition
Poor bus
maintenance
Drivers
are
courteous
Roads are
poor
Poor
topography
Regular
Workday
Fair
Salaries
Drivers
Drive well
Safety
precautions &
inspection
system
implemented
Bus fleet in
good condition
Bus
drivers
trained
Incentive
system
implemented
Schedule for
replacement
of buses
established
Good bus
maintenance
Redesign &
recondition
of roads
Roads are
in good
condition
Good
road
maintenance
Problems
Objectives
So what
No money to pay school fees
So what
Lack of
income
But why
Nothing to sell
But why
Poor yields
But why
Few Jobs
But why
But why
Local factory closed
Immigration
Incidence of
malnutrition
reduced
Improved
food
situation
Rice production
in low lands
increased
Food
Production on
hills increased
Lower
Immigration
rates
Imm
igrat
ion
Sufficient
irrigation water
reaches field
Irrig
ation
s
Regular supply
of inputs for
rice production
Agri
cu l
ystem
Canals
cleared
Dikes are
upgraded
tura
l
i npu
Soil fertility
on hill slopes
increased
Soil
ts
Less ethinic
clashes on
hill slopes
ferti
lity
Soil erosion of
hill slopes
reduced
Strategies
Maintenance of
irrigation
facilities
improved
CRITICAL PATH
PERT Chart
GANTT Chart
for the recruitment of a new person to fill a vacant post
GANTT Chart
PERT Diagram
Phase
Major Attributes/Emphasis
Leadership Style/Blend
Feasibility Study
(Pre-formulation)
Sense of vision
"Big Picture"
(conceptual)
Analysis
Visionary
Creates future
Empowerment
Expansive
Conceptual
(Formulation)
Listening
Analysis
Alignment
Analytical
Listener
Change master
Convergence
Development
Execution
Re-alignment
Decision maker
Balances work
and fun
Trustworthiness
Team and
synergy
Finishing
Transfer of product
and information
Administrator
Closure
Chapter 1-19
Success of a Project
Good /
Careful
Planning
Project
addresses
the
real problems
of the
target groups
Parties
involved
stick to
their
commitments
Fair
representation
of different
interests
through
participation
Efficient project
management
Competent &
Motivated
project team
Success of a
Project
Beneficiaries
are clearly
identified by
gender &
socio economic
group
Fair
allocation
of costs &
benefits
between
men & women
Organizational
capacity
Project Sustainability
Sustainability Defined
To keep in existence; maintain (The American Heritage)
The ability of a system of any kind to endure and be healthy over the long
term. A sustainable society is one that is healthy, vital, resilient, and able
to creatively adapt to changing conditions over time. (Top 10 by 2010,
Southwest Louisiana)
The ability of an organization to develop a strategy of growth and
development that continues to function indefinitely. (Dorothy A. Johnson
Center for Philanthropy & Leadership)
the
outcomes,
What
project
sustainability
doesnt mean
Maintaining staff positions
Maintaining all activities
Depending on grant funding
Project Sustainability:
Ask the right questions
What are we doing? Do other people know what were doing?
What outcomes do we want to sustain?
results?
What are the fiscal needs?
What are the management needs?
Who champions this initiative?
Who else do these outcomes affect? Whose interests does this support?
Textbook Structure
Structure of the text follows the life
cycle of projects
Text divided into 3 main sections:
Part I - Project Initiation
Part II - Project Implementation
Part III - Project Termination
Chapter 1-20
Summary
The Project Management Institute (PMI) was
founded in 1969 to foster the growth and
professionalism of project management
Project management is now being
recognized as a valuable career path in
many organizations, as well as a way to
gain valuable experience within the
organization
Chapter 1-21
Summary
The three primary forces behind
project management are:
1. The growing demand for complex,
customized goods and services
2. The exponential expansion of human
knowledge
3. The global production-consumption
environment
Chapter 1-22
Summary
The three prime objectives of project
management are:
1. To meet specified performance
2. To do it within specified costs
3. Complete on schedule
Summary
Projects are characterized by a
singleness of purpose, a definite life
cycle, complex interdependencies,
some or all unique elements, and an
environment of conflict
Project management, though not
problem-free, is the best way to
accomplish certain goals
Chapter 1-24
Summary
Projects often start slow, build up
speed while using considerable
resources, and then slow down as
completion nears
This text is organized along the project
life cycle concept:
Project Initiation (Chapters 2-6)
Project Implementation (Chapters 7-11)
Project Termination (Chapters 12-13)
Chapter 1-25
Projects in Contemporary
Organizations
Questions?
Chapter 1-26
Projects in Contemporary
Organizations
Picture Files
Projects in Contemporary
Organizations
Figure 1-1
Projects in Contemporary
Organizations
Figure 1-2
Projects in Contemporary
Organizations
Figure 1-3
Projects in Contemporary
Organizations
Figure 1-4
Projects in Contemporary
Organizations
Figure 1-5
Projects in Contemporary
Organizations
Figure 1-6