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Writing
Emails exercises
BCA Session:9
Dr. Sriparna Basu
Class Assignment
Analyze the correctness & impact of the mails and
create improvements where necessary
Prepare a checklist of dos and don'ts with respect to
emails, which are a must observe in a business setting
Example One
To:
All Students
From: H. Handa
Re: Dress code for Summer Internship Interviews
Date: 1 September 2016
Companies will be visiting next week. A strict code of
conduct with respect to dress is to be observed. There
should not be anyone flouting the dress code. It is
advisable for ladies to opt for formal clothes in order to
make the right impression.
1. Salutation
2. Complementary close
Changes
Opening & close
Overly brusque,overbearing tone should be stopped
Shd. Be neutral observation
Clarity on issue
To:
All Students
From: H. Handa
Re: Dress code for Summer Internship Interviews
Date: 1 September 2016
Dear students,
Companies will be visiting next week for the
summer internship interviews. The dress code for
the event is business suits (black) for all students.
Please comply with the above dress code. Duly note
that failures could be debarred from the interview
process. Wishing you all the best.
Placement Cell
FORE school of management
We need to start making some budget cuts in our travel expenditures. These
include staying in cheaper hotels, arranging flights for cheaper times, and
renting more reasonable cars.
The company needs to cut travel expenses by 25 percent. This means youll no
longer stay in fancy hotels and make last minute, costly changes to your travel
plans.
Youll be expected to make these changes in your travel habits immediately.
Travel allowances will reflect the 25% reduction. In the future, any expenses
beyond the allowance will come out of your own pockets.
Exercise
You are the Convener of the cricket tournament in your
organization and wish to hold a meeting to plan for this annual
event held each year.
You will have to send some information to those whom you want
to involve in organizing the Tournament. You may choose to
invite only the committee members to discuss details such as
the date, venue, duration of event, how to raise funds and so on.
For this purpose, you are sending an e-mail to the committee
members, requesting them to attend the meeting.
Youd also like to inform that during the meeting, various smaller
committees need to formed, such as coordination committee,
ground management committee and so on.