TIME MANAGEMENT

DO YOU WANT TO BE AN
ACADEMIC SUCCESS?

WHAT MAKES A STUDENT

SUCCESSFUL?

10 Tips for Success

1.
2.
3.
4.
a

Assess your priorities

Get print-out of your schedule
Know important deadlines
Make a scheduled appointment to see

counselor to do an educational plan

5. Take advantage of resources and
services
6. Get to know your instructors
7. Monitor your progress during the
semester
8. Interact with classmates, form study
groups
9. Get involved on campus

Time-management
The choices about how you spend
your time are important
How can you plan your schedule and
manage your time?

Time Management
1. How many hours a week will you be working?
2. How many units do you plan on enrolling?
3. How many hours a week do you plan on
studying?
4. What other priorities take up time in your
schedule?

The Problem is Severe

By some estimates, people waste
about 2 hours per day. Signs of
time wasting:
Messy desk and cluttered (or no) files
Cant find things
Miss appointments, need to
reschedule them late and/or
unprepared for meetings
Volunteer to do things other people
should do
Tired/unable to concentrate

Hear me Now, Believe

me Later
Being successful doesnt make you manage
your time well.
Managing your time well makes you
successful.

Goals, Priorities, and

Planning
Why am I doing this?
What is the goal?
Why will I succeed?
What happens if I chose not to do it?

Set Goals

Academic Goals: goals related to your role as a

student
Example: What grades do you want/need?

Social Goals: goals related to you as a social

being
Example: How will you connect to the
university community?

Career/Work Goals: goals related to your

ambitions in the world of work

Example: Where do you want to be (jobwise) in 10 years?

TO Do Lists
Break things down into small steps
Like a child cleaning his/her room
Do the ugliest thing first

Priorities
The four quadrant to do list

Due Soon

Not Due Soon

Important

Not
Important

Planning
Failing to plan is planning to fail
Plan Each Day, Each Week, Each Semester
You can always change your plan, but only
once you have one!

Use Schedules
Schedules help us organize and plan our time.
Use the forms that follow to create your
schedule.
Record due dates and test dates
Record holidays and vacations
Record birthdays, social events,
appointments, study time, etc.

Plan Study Time

Whenever possible, study during the day

Quickly review material after class
Set small goals & deadlines for big projects
Distribute work on big projectsspread it out
Plan blocks of time to study
Use distributed study

(Minimum of 15 minutes per subject EVERY DAY)

Maximize Out-of-class
Learning

Out-of-class learning includes:

reading the assigned material from the textbook,
refining and studying your notes from the lecture,
researching the topic for additional information,
making graphic organizers to clarify and better
understand the information, networking with other
students in study groups, etc.

Make margin notes as you read

Use note cards, outlines, visual maps, etc.

to note main ideas of each chapter

Maintain professor contact
Use study groups or partners
Get tutoring or other academic support

Principles of Time Management

1.
2.
3.
4.
5.

6.

7.

Set goals and Establish priorities

Spot the Time Wasters
Live Time Management
Think quality not quantity of Time
Organize Yourself for success Prioritize, Clear
your desk, delicate work to others, stay healthy
in body and mind, Act purposefully and
positively.
Write a Daily Time schedule: - Time, Activity,
Priority (mark each activity according to how
important it is (A: Extremely important; B:
Important; C: relatively unimportant),
Effectiveness and then evaluate the complete
time plan of the day.
Work to suit your preferred lifestyle

How to plan your day

Visualise your long term goal
Try to do your planning at the same
time every day.
Use only one planner to keep track of
your appointments
Write out a To do list every day
Dont jam your day full of activities.
Do it now.
Always plan time for balance; include
family, fitness, recreation, Social and
spiritual activities.

Problems and Solutions for

Proper Time Management
Personal:
Know priorities of doing things
Be organized
Spend some time as leisure time
Psychological:
Have self discipline
Learn to say No if it demands
Believe in team work
Have a watch on the work entrusted

Problems and Solutions for

Proper Time Management
External:
Maintain proper relationship with friends and
colleagues
Social:
Allot some time to spend with nature with
parents, to love, to listen, to dream to and
to
think
Morning 4.00am to 9.00am is the best time
for work

Problems and Solutions for

Proper Time Management
Postponement: Postponement or
procrastination is mainly due to a lack of
interest or pleasantness in work and the
complexity of work.
Unpleasant tasks
Complex projects
Fear of failure
Lack of interest
Perfectionism
Distraction, lack of focus

Tips for Effective Time

Management
Spend time in Planning and Organizing:
Think and Plan
Organize in a way that makes sense to you
Set Goals:
Decide what you want to do
Take a SMART approach
Goals give you required direction
Prioritize:
Prioritize and identify what you value
Flagging/Highlighting can be very helpful
Once prioritize, concentrate on those that
would add value

Use a to do list:
Find out what is urgent and important
Put them in order of preferences
One completed delete them from your list
Be Flexible:
Allow time of interruptions and distractions
Save larger block of time for priorities
Ask yourself questions and get back to your goal

Consider your Biological Time:

Find out which is the best time for you study
Are you a morning person?
A night owl?
Late Afternoon?
Do Right Things Right:
Doing things right is Effectiveness
Doing things right is Efficiency
Focus first for Effectiveness
Concentrate on Efficiency

Eliminate the Urgent:

Urgent tasks have short term Consequences
Important tasks are long term and goal related
Flagging and or highlighting items are important
Attach deadline to each of the items
Conquer Procrastination:
Learn to say NO
Reward Yourself

Tips for Successful Time

Management
Doing things with concentration, dedication conflicts and

commitment and not in a careless manner.

Never think about unnecessary things and never
interfere in others matters
Postponement of planned events is an avoidable bad
habit
Breakdown your goals into smaller task with manageable
steps
Be punctual
Hurrying up is to always the best way of doing a thing
faster
Dont forget or misplace things
Use a calendar/ Get organized

Imagine the luxury of having more

time:
To spend with your family
To go on that special vacation
To take up a new hobby
To read that latest, popular book
Or just to relax and live a little.
Yes, all of this is possible but you must use
time management techniques to organize
your personal and business activities.

Thank You