Expert area in the

Participant Portal

Enrico PELLIZZARI (REA)

Training on Horizon 2020
November 21, 2013

Outline of Presentation
1. Introduction
2. Expert Registration
3. New features for H2020
a.

Bank Account/Legal Entity

b.

Contract signature

c.

Request for payment

1. Introduction: who are our experts?

1. Introduction: process overview

REGISTER

Expert registers
profile
(EMPP).
All valid profiles
sent to EMI.

SELECT

CONTRACT

ATTEND

PAY

Expert invited
Once
PO searches for
Attendance Session
(EMI) to submit
Attendance Session
required expertise &
for work period
LE/BA (EMPP) for
ends, expert invited (EM
creates pool (EMI)
created (EMI).
validation (ABAC).
to submit payment
for submission
Expert
invited
to
draft
Contract generated
request (EMPP)
to Director for
payment
request
(EMI). Sent to
for processing
approval (COMPASS).
(EMPP).
expert for
(COMPASS/EMI/
signature (EMPP).
ABAC).
Signed by EC
(COMPASS)

2. Expert Registration
The Expert area in the Participant Portal is a frontend platform for experts interactions with the research
DGs and Agencies.
The system was launched in July 2012 and currently
serves as a registration service for experts to submit
their profile (replaces CORDIS) with a view to being
considered for an assignment with the
Commission/Agency.
53,125 experts currently registered of which 42,915 are
valid profiles.
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2. Expert registration

One of the main objectives of the registration service launched

in July 2012 was to enhance the data quality:

structured format for consistency & improving search feature;

requirement to complete all fields in order to have a 'valid' profile.

Only valid profiles are visible in EMI.

Call for expression of interest to be published on 22

November 2013 and H2020 registration in EMPP will be open.

Interested experts will be required to select H2020 box and

advised to update their expertise (new specialist fields and
pre-defined themes).

Communication campaign to be launched targeting existing &

new experts.

2. Expert registration
Experts complete 6 sections to register their profile
Progress indicator

Status area

Navigation area

Help section

2. Expert registration
The programme selected on the first page determines
the area of expertise trees
Area of expertise section revised for H2020
Specialist fields 2 trees: science, business & innovation
Pre-defined themes: level 2 of H2020 taxonomy

2. Expert registration
Experts will access the Registration Service from two
different locations:

Experts wishing to take part in Research programmes will access the service
from the Participant Portal.

Experts wishing to take part in Education, Audiovisual and Culture programmes

will access the Registration Service from the
Education, Audio visual & Culture Executive Agency page on Europa.

The forms are common for experts for all programmes

with some specificities notably the area of expertise
section with different 'tree structures' for specialist fields
and pre-defined themes.

3. New features for H2020

Expert will submit their 'Legal Entity' (identity details) &

Bank Account via online forms.

'Contract' replacing FP7 'Appointment Letter'.

Electronic signature and online submission of payment

request.

Communication relating to the contract & payment via EMPP.

Other ad-hoc communication, via e-mail addresses indicated by
the Commission.

Payment within 30 calendar days (new Financial Regulation).

Obligation for the expert to keep the original supporting

documents for a period of 2 years.

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3. New features for H2020

When an expert needs to take an action, they are notified
by email with a link to the relevant page in the Portal.
The expert can also access the request/relevant document
by logging into the Portal and going to the 'My contracts'
tab.

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3.a Bank Account/Legal Entity

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3.a Bank Account/Legal Entity

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3.b Contract signature

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3.b Contract signature

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3.b Contract signature

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3.b Contract signature

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3.b Contract signature

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3.b Contract signature

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3.c Request for payment

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4d. Request for payment

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3.c Request for payment

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3.c Request for payment

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3.c Request for payment

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3.c Request for payment

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3.c Request for payment

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3.c Request for payment

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3.c Request for payment

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Questions?

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