Principles of

Project
Mangement

How to help make your

projects more successful

Presented By:
Echon, Merry Ann Y.
Firme, Adrian
Flores. Janine

Why Project Management?

Learn from lessons, success, and mistakes of
others
Better understanding of financial, physical, and
human resources
Successful Project Management Contributes to
Improved customer relations
>Shorter development times
>Lower costs
>Higher quality and increased reliability
>Improved productivity

Project Management Generally Provides

>Better internal coordination
>Higher worker morale

Why Projects Fail?

Communications

Misunderstandings
Not Talking, Emailing etc.

Scope Creep
Poor planning
Weak business case
Lack of management direction & involvement
Lack of Resources
Talking and Not Building

Incomplete specifications
Excessive Specifications

Mismanagement of expectations
$

Project Management Benefits for the

Individual
Develops leaders in organization
with a detailed understanding of
multiple areas of the organization
Cross departmental
communication and networking
Benefits not limited to just the
Project
Manager, Team members get
same exposure
Attention from executive
management team
Reputation of being a team
player, problem solver, and a get
things done person

Introduction to

Project Management

PM is used in all industries, at all levels

Program versus Project

What is a project?
Temporary and unique
Definite beginning and end
Unique purpose
Require resources, often from various areas
involve uncertainty
Note: temporary does not mean short in duration

What is a program?
A group of projects managed in a coordinated
way to obtain benefits not available to
managing them individually
Long Term for: a collection of projects
Often program and project are used interchangeably,
but nominally, a program is a larger concept than a
project

What is Project Management?

The art of organising, leading, reporting
and completing a project through
people

What is Project
Management?
is the application of knowledge, skills, tools, and
techniques to project activities to meet the project
requirements.
A project is a planned undertaking
A project manager is a person who causes things to
happen
Therefore, project management is causing a planned
undertaking to happen.

When would you use project

management?
Projects are separate to business-as-usual activities,
requiring people to come together temporarily to focus
on specific project objectives. As a result, effective
teamwork is central to successful projects.
Project management is concerned with managing
discrete packages of work to achieve objectives. The
way the work is managed depends upon a wide variety
of factors.

Why do we use project management?

Investment in effective project management will have a

number of benefits to both the host organisation and the
people involved in delivering the project. It will:
provide a greater likelihood of achieving the desired result;
ensure efficient and best value use of resources;
satisfy the differing needs of the projects stakeholders.

Principles of Project
Management

Project Structure
Project management typically revolves around three
parameters Quality, Resources & Time. A project
structure can be usually designed successfully by
considering the following three aspects

Project Goal
An answer to the question What has to be done is
usually a goal. This question leads to the project
structure plan. This plan consists of work packages
which represent enclosed work units that can be
assigned to a personal resource. Now the structure is
given by these work packages and their special
relations and interdependencies to each other

Project Timeline & Order

A flow chart is a powerful tool to visualize the starting
point, the endpoint and the order of work packages in
just one chart

Project Milestones
Milestones define certain phases of your project and
the corresponding costs and results. Milestones
represent decisive steps during the project. They are
set after a certain number of work packages that
belong together in some kind. This series of work
packages leads to the achievement of a sub-goal

Definition Phase
This definition phase is where many projects go wrong
often because there is no clear definition or it has
remained confused with so many different stakeholder
inputs. Remember successful definition must involve all
the team at every step, to build their acceptance and
commitment to the work of the project

Clear Goals
The project manager is responsible for the achievement of a
commitment about the goals of the project between
management and project team. These goals should always
be defined SMART (specific, measurable, ambitious,
realistic, time-bounded). It is daily grind for a project
manager to be confronted with nebulous goals that means in
most cases the goal is not clear at the beginning of the
project.

Transparency About The Project Status

Flow chart, structure plan and your milestone plan are
useful tools to help you staying online. As project
manager you must be able to present a short report
about the status of the project to your principal at each
point of time during the project. In such meetings you
should be able to give a short overview about the costs,
the timeline, and the achieved milestones

sk Recognition
Each project is confronted with a lot of risks. This is normal.
Always keep in mind that your project is a unique endeavor with
strict goals concerning costs, appointments and performance.
The earlier you identify those risks the better you can avoid
negative project developments. Its the duty of the project
manager to evaluate risks regularly.

Managing Project Disturbances

It is not very likely that you have enough personal capacity to
identify each single risk that may occur. It would be sufficient if
you could at least identify the big risks and develop specific
strategies to avoid them. On the other hand youre no visionary.
But this is not necessary as long as you rely on your keen
antennas in order to react instantly when something goes
wrong.

Responsibility Of The Project Manager

The Project Manager develops the Project Plan with the
team and manages the teams performance of project
tasks. It is also the responsibility of the Project Manager to
secure acceptance and approval of deliverables from the
Project Sponsor and Stakeholders. The Project Manager
is responsible for communication, including status
reporting, risk management, escalation of issues that
cannot be resolved in the team, and, in general, making
sure the project is delivered in budget, on schedule, and
within scope.

oject Success
Project success is a multi-dimensional construct that
inevitably means different things to different people. It is
best expressed at the beginning of a project in terms of
key and measurable criteria upon which the relative
success or failure of the project may be judged

Thanks!
Any questions?