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INVITATION

LETTER

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What is an invitation?

An invitation is a document
written or printed or spoken
words, conveying the message
by which one is invited

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What is it used for?

It is used to invite someone


to come, to invite people to
join, to ask someone to
attend, and to ask people
to take part in something
There are two kinds of invitation
letter;
1. Formal invitation
2. Informal Invitation
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What is formal invitation?

Formal invitation is an invitation


which follows a dignified form, tone
or style in agreement with an
establish norm, custom or values.
(Websters, 2012)
For example:
An invitation to a wedding
An Invitation to the graduation
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ceremony

Common format of a Formal


Invitation
The first line is the
name(s) of the person
who invite(s)
The fourth line is the
occasion for invitation
The fifth line is the
time and date of
occasion

The second line is the


request for
participaton
The third line is the
name of the
person(s) invited
The sixth line is the
place of occasion

The last line is the


request for reply
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The example of
Formal Invitation

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Mr. and Mrs. Anantyo


Name of the
hosts
Cordially request the pleasure of your
company
Phrasing of
On the wedding ceremony of their daughter

The kind of
event

the invitation

Deva With Davy


Date

Time

On Friday,the twelfth of December


At seven oclock in
Gedung A. Soemantri
Jl Setiabudhi 229
RpondezBandung
S'il

Venue

Vous Plat
Request to
R.S.V.P dinner with
response
Julia be served at
08984417165 Yummy Food
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Rsvp.wedding@gmail.com

Special
instruction

What is Informal
Invitation?

Informal invitations
is personal invitation
given to a friend,
family, etc.
For example:
Invitation to dinner
Invitation to a birthday party
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The example of Informal Invitation

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Howrah
Kolkata
5 October 2016
Dear Rahul
Will you give me the pleasure of
your company at a
party on 16 th
October 2016 at 8p.m.? You will be
glad to know that I have been selected
for NDA both in written and in viva.
Please let me know over phone if for
some reason you wont be able to
come. Hope to see you at the party.
Yours sincerely
XYZ
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Tips for Writing Invitation to


Events

Describe the event


Be sure to cover the details: location,
time, date, dress, directions.
Provide a reply card, e-mail address, or
phone number for responding.

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REPLIES TO
INVITATIONS

INFORMAL REPLY

FORMAL REPLY

ACCEPTANCE

REFUSAL

ACCEPTANCE

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REFUSAL

POINTS TO BE REMEMBERED

1. Formal reply should always be


written in third person
2. Informal reply is written in first
person
3. Only body must be there in formal
reply
4. Informal reply is like an informal
invitation in the format
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FORMAL REPLY
(ACCEPTANCE)

Mr. Raj Kapoor has the


pleasure
in
accepting
the
invitation of Mrs. And Mr. P.D.
Agarwal for their sons marriage
on 30th October 2016 at 2p.m.
He will be glad to attend the
marriage on time and to
bless the newly married
couple. He has all the best
wishes for the bride and groom
on that special day
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FORMAL REPLY (REFUSAL)

Mr. Raj Kapoor has much pleasure in


receiving an invitation from Mrs. and Mr.
P.D.Agarwal for their sons marriage on 30th
Aug 11 at 2 p.m. He regrets to tell that he
wont be able to attend the marriage party as
he has a prior engagement. But his blessings
would always be with the newly married couple.

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INFORMAL REPLY (ACCEPTANCE)

Howrah
Kolkata
5th October 2016
Dear Ravi

Thank you very much for your kind invitation to the dinner
party at your place on 16th October 2016 at 8p.m. I have
great pleasure in accepting your kind invitation and I
am glad at your success. I hope very much to have an
enjoyable time with you at your residence.
Yours sincerely
XYZ

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