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Experts Computer Consultancies Est.

GIS Client
GIS Capabilities Review
Project Kickoff Meeting
Dubai - UAE
December 2015
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Agenda
1

Introduction

GIS Review Approach and


Outcome

Consultancy Duration and Plan

Required Information

Next Steps
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Introduction

Experts Computer Consultancies Est. (ECCE )


Group of experts specializing in providing consulting services in Management, Business
and Information technology. Based in Saudi Arabia, United Arab Emirates, and Canada

Specializations

Some Clients / Honor List

GIS (Geospatial
Information Systems)
E-Government
Program and Project
Management (PMO)
Content and Records
Management
Business Process
Management
Management Consulting

GIS Center

MOMRA (16 Amanat and


269 Saudi Municipalities)

Town Planning

STC (Saudi Telecom)

Abu Dhabi Municipality

KNPC (Oil and Gas)

Dubai Municipality

PIC (Petrochemicals)

Medinah Municipality

Private Companies
(Canada)

TRA and OWSC (Oman)

Ras Al Khaimah Gov.

Consultants
From 5 continents (Asia, Africa, Europe, NA & Australia)

Accreditation support

Experienced, specialized, and aware of best practices


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Client Requirement
Review the whole GIS operation and setup
Identify
pain
improvement

points

and/or

areas

of

Advise on next steps.


GOAL: Improve the performance, efficiency
and effectiveness of the GIS organizational
unit

Review Approach and


outcome

GIS Review Coverage


The review will cover all
the areas that affect the
operation
and
performance of the Client
GIS Unit

GIS
Manpo
wer
GIS
Planni
ng

GIS
Infrastructu
re

360
Degree
Review

GIS
Revie
w

GIS
Applicati
ons

GIS
Strategi
c
Alignme
nt

GIS
Data
GIS
Integrat
ion

GIS
Governan
ce

GIS Review Areas


The ECCE team will review all the areas that affect the Client GIS operation,
which include the following:
Review Area
GIS Manpower

Description

GIS Governance

Review the mandates of the GIS organizational unit; its roles and
responsibilities, policies, procedures, its relationship to the other
organizational units within Client and any relationships that it may
have with outside parties such as the GIS Center.

GIS Strategic
Alignment

Review the alignment of the GIS units strategies and plan with the
Client business strategy and master plan and with the IT Strategy
and master plan.

GIS Data

Assess the quality of the GIS data; this includes the data produced
by Client and the data acquired from other parties. This will also
review the data acquisition mechanisms.

GIS Integration

Assess the integration of The GIS operation at the application,


data and infrastructure levels with the other business applications
and IT capabilities within Client.

GIS Applications

Assess the current GIS applications for satisfaction of current


requirements, suitability for future plans, ease of use, robustness,
and security.

GIS Infrastructure

Assess the GIS8 infrastructure in terms of capacity, future needs,


suitability to GIS applications, products and data, and compliance

Review issues related to the GIS manpower; such as organization


structure, job descriptions, quantity, qualifications, and required
training.

Assessment Approach
ECCE will follow a standards based, best practice approach to perform the GIS
assessment
Introductory
Presentation

Meetings /
Interviews

The
assignment will
start with a
presentation to
explain the
objectives and
outcomes of
the
assessment.

The ECCE team


will conduct
meetings /
interviews with,
and request
information
from the
following:

The
introductory
presentation
will be have
two versions;
one suitable
for the
business
audience and
the other

Review
Documentati
on
ECCE team will
review any
information that
relates to or
affects Client
GIS, including:
Organizational
structure

Client Top
Management

GIS processes
Rules and
regulations

Client business
organizational
units

Standards and
guidelines

The IT
Department
The members
of the GIS

GIS
Applications
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Strategy and

Document
Findings and
Recommenda
tions
ECCE will
document
findings and
recommendatio
ns in a GIS
Review report.
The report will
highlight the
strengths and
challenges of
Client GIS
The report will
also outline
pain areas and
potential
improvement
areas and
recommend
possible next

Decide on
Next Steps
The review
findings and
recommendatio
ns will be
presented and
discussed with
Client Top
Management in
the presence of
any parties
selected by the
Top
Management.
The meeting
will also
discuss, and
decide on next
steps needed to
improve GIS

GIS Review Outcome


ECCEs Consultants will present a GIS Review Report that includes the
following:
Topic
Overview of the
GIS
Organizational
unit

Description

360 Degrees
Review

Review the GIS setup from the point of view of the other
departments, particularly the beneficiaries of the GIS applications
and capabilities and the IT Department. The review will be
completed by capturing how top management views the GIS setup
and their expectations from it.

Pain Points

This section will outline areas that need to be urgently addressed


as they may represent a serious risk to Clients operations or are a
source for the drainage of money or effort.

Improvement
Areas

These are areas that can be improved at Client and should be


considered in the tactical and/or strategic GIS Plans

Improvement
Roadmap

This section will include the recommended improvement actions


for Client GIS and the proposed roadmap to implement them based
on the current situation of the Client GIS setup and the limitations
and constraints specified by Top Management

Way forward

This section will be prepared after discussing the findings with


Client top management and will include the recommended next
10
steps to jumpstart the Client GIS improvement journey and ensure

Description of the current status of the GIS organizational unit,


based on the review areas agreed upon with Client. The review
will provide high level description of the AS IS situation, and
highlight the strengths and challenges of the Client GIS setup.

Consultancy Duration
and Plan

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Engagement Plan
Week1
Introductory
Presentation
Meetings /
Interviews
Review
Documentati
on
Document
Findings and
Recommendat
ions
Decide on
Next Steps

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Week2

Week3

Interviews: Required
Information

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Information Required from GIS


Information from the GIS
Organizational Unit
GIS Unit organization and Staff (high level qualifications, experience,
role)
Description of available data (type, coverage, accuracy; source, can be
by area, ..)
Organization of GIS data (shape files, geodatabase, Oracle Spatial, SDE)
GIS strategy and plan (if applicable)
Sources of Client GIS data
External sources of GIS data
GIS products (ESRI, Intergraph, Safe, ..)
GIS application (business and technical description, users, current
status, benefits, issues, plans, ..etc)
Training (done, planned, ..etc.)
Policies and procedures (if applicable)
Achievements and strengths
Challenges and issues
Top current priorities
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Information Required from Departments


Information from the Electricity,
Water,

RolesGas,
and ..responsibilities
Main processes
Strategy, plans and GIS requirements (if applicable)
The GIS data produced by each specialization (type, coverage, accuracy;
can be by area or by type)
Needed GIS data from external sources (what are the sources)
GIS requirements for interfacing with external parties (e.g. Municipality,
Town Planning, ..)
Current GIS capabilities (description, usage, benefits, limitations)
Required GIS capabilities or applications
User view of the GIS data and applications
Number of GIS users (current, needed: at the operational, design, and
management levels))
GIS training (done, planned, ..etc.)
GIS capabilities to support planning, monitoring and decision making (if
applicable)
Top current priorities related to GIS
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Required Information
Information from the IT
Department
Current infrastructure available for GIS
Type, size (approximate) and storage location (separately, or shared
with databases or file systems) of geospatial databases
IT standards:
architecture (cloud, virtualization, web, ..), Servers
(Windows, Linux, ..), brands, databases, networks, security, ..etc.
Database and geodatabase management
Integration between GIS and non-GIS data and applications (current
level, required, planned, limitations)
GIS metadata (planned or not?); if yes is it updated? (include for
internal and external GIS data
IT strategy and plans (if applicable)
Roles and responsibilities of GIS and IT (defined, formal, informal,
known by staff, ..)
Policies an procedures affecting GIS
IT capabilities / applications common with GIS (e.g. service desk,
hardware monitoring, ETL, ..)
Other info related to GIS and current setup at Client
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Thank
You

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