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September, 2015
Training Agenda
General Ledger
No.
Total Time
Topic
Translation
Revaluation
Conversion
10
Intercompany
11
12
13
Date
Integrator)
Introduction
Topic
Creation Methods
Components of Journals
Posting journals
10
11
12
Start time
End time
Topic
16
Automatic reversal
17
18
19
Statistical entries
20
Reports
21
22
Start time
End time
Topic
Start time
Creating a budget
Master-detail budget
Budget organization
Features
Account ranges
10
11
methods
WOQOD Budget
Oracle entry
R12 Implementation
Project
6
End time
Topic
17
Correcting budget
18
Freeze budgets
19
Budget inquiry
20
Account inquiry
21
Start time
End time
Topic
Conversion
Translation
Start time
End time
Topic
Start time
10
11WOQOD
Run
FSG R12
Reports
in Standard
Reports
Oracle
Implementation
Project
9
End time
10
Topic
Reports Development
Start time
End time
11
Topic
Start time
Accounting Setup
Ledgers
Multiple Ledgers
Ledgers Sets
Security Rules
Summary Accounts
Roll up Groups
10
11WOQODControl
OracleAccount
R12 Implementation Project
11
End time
12
Topic
14
15
16
Start time
End time
13
Topic
Intercompany Transaction
Outbound Transactions
Inbound Transactions
Start time
End time
14
Topic
Inquiries
10
Start time
End time
Training Objectives
The training will focus on Oracle e-business suite R12s streams - Financials, Human Resources, Distribution &
Maintenance and Technology components such as SSO
15
Familiarize WOQODs key IT and core project team with Oracle R12s latest features
and functionality
Training Approach
3 sessions of two hours each
Time
Concept
Demo
Training Exercises
Practice
Questions?
Clarify
Completion of each streams training will be followed
by a feedback questionnaire
16
Expected Learnings
Journal :
Oracle General Ledger supports a variety of journal processing options to help you capture transactions
with efficiency and control. You can automate the entry of journals by using journal templates for
recurring and allocation journals. You can group journals to run in parallel or in a specific order in
situations where each journal is dependent upon the results of the prior journal. You can also schedule
your journals to be automatically generated, posted, and even reversed based on a schedule you define.
FSG:
Financial Statement Generator (FSG) improves the timeliness and accuracy of financial reporting. Its
reusable and interchangeable report components allow you to mix and match existing rows and columns
to create entirely new financial or management reports in seconds. FSG supports different output
options, including extensible Business Reporting Language (XBRL), text, PDF, HTML, and spreadsheet
outputs. Additionally, you can quickly create professional quality reports by defining report layouts using a
word processing application and leveraging all of the formatting features, such as changing the font size
and color, adding corporate logos, etc. By applying multiple layouts to the same report, you can quickly
produce reports for different audiences.
17
Expected Learnings
Web ADI :
Web ADI is a Browser based application, which enables users to log in to the Oracle Database, and upload
ADI spreadsheets, without having to have the ADI application loaded locally on the users machine, or having
it set up on a central server and users accessing it through Citrix.
For Web ADI to work, interfaces are set up. These interfaces are Macro driven spreadsheets, in which
specific cells are linked to database table columns, and match to fields in the Standard Oracle Forms.
Through them data is fed into the database, which can subsequently be viewed in the Core Oracle Forms.
Budget:
Use budgeting to enter estimated account balances for a specified range of periods. You can use these
estimated amounts to compare actual balances with projected results, or to control actual and anticipated
expenditures. General Ledger gives you a variety of tools to create, maintain, and track your budgets,
including the ability to upload budget amounts from your spreadsheet software.
18
Expected Learnings
Revaluation:
Revaluation is the process of revaluing balances that have transactions denominated in foreign currency.
Revaluation reflects the change in conversion rates between the date of the transaction and the current
market rate of each currency. When you run revaluation, a journal entry is created that either increases or
decreases the functional currency amount for that account, based on the fluctuation of the exchange rate.
The resulting gain or loss amounts are posted to Gain/Loss or Cumulative Translation Adjustment account
you specify. This process creates a revaluation batch containing separate journal entries for each revalued
foreign currency
19
Expected Learnings
Multi Currency:
Oracle General Ledger provides complete multi-currency and language functionality to satisfy the most
demanding global financial requirements. You can capture and report on any number of currencies from
the balance level to the sub-ledger level. Currency conversion, revaluation, re-measurement, and
translation are all performed in accordance with local and international accounting standards.
Multi Ledger :
Oracle General Ledger supports multi-ledger financial reporting directly from the transactional accounting
system. Financial statements can contain data from different ledgers in separate columns and even
aggregate data across multiple ledgers in a single column. This provides real-time enterprise-wide visibility
across your enterprise without the need to transfer data to a separate data warehouse
20
Expected Learnings
Translation:
Translation is the process of translating account balances from your functional currency to another currency.
This process translates balances only, it does not translate individual transactions.
You can translate your actual and budget account balances from your functional currency to another
currency. If you want to report financial results in Euro you can use General Ledger's translation feature to
translate your account balances from your functional currency to Euro.
21
22
23
24
Oracle
General
Ledger
Manufacturing
subledgers
25
Financial
subledgers
26
27
GL Accounting Cycle
28
Ledger
29
Accounting calendar
Chart of accounts
Currency
30
US GAAP
Accrual
Subledger Accounting
Method
Chart of Accounts
31
Accounting Calendar
32
Currencies
33
Secondary Ledgers
34
Period Types
35
Accounting Period
36
Reporting Currencies
37
38
Qualifiers
Description
Natural Account
Segment
Balancing Segment
This attribute is used to identify the balancing segment. This is typically the company
segment.
Intercompany
Segment
Management Segment
Secondary Tracing
Segment
39
Segment Qualifiers
40
Dynamic Insertion
41
Summary Accounts
42
43
44
Shorthand Aliases
45
46
47
Journal Components
48
49
50
Posting Journals
51
52
Auto Post
53
Online Inquires
54
Account Inquiry
55
56
Display Options
57
58
59
60
61
62
63
64
Mass Allocations
65
Mass Allocations
66
Recurring Journal
67
68
Oracle Budget
69
Objectives
After completing this unit, you should be able to do the following:
o Create a budget
o Define a budget organization
o Enter budget amounts using different rules and methods
o Use Budget Wizard to enter budget amounts in a spreadsheet
o Upload budgets to Oracle General Ledger
o Perform budget inquiry
o Freeze budgets to prevent further modifications
70
Define Budget
71
Budget Year
72
Budget Organization
73
74
Budget Rules
75
Budget Journal
76
77
78
79
80
81
Shipping Dept.
Maintenance Budget
82
Engineering Dept.
Maintenance Budget
Purchasing Dept.
Maintenance Budget
83
84
85
86
87
FY 99 PLAN
Salary
Benefits
CC100
$3000
$1000
CC200
$2000
$750
CC300
$2500
$900
FY 99 PLAN
Transfer $500
from Salaries to
Benefits
for CC 100.
Salary
Benefits
CC100
$2500
$1500
CC200
$2000
$750
CC300
$2500
$900
FY 99 PLAN
Salary
Benefits
88
CC100
$3000
$1000
CC200
$2000
$750
CC300
$2500
$900
FY 99 PLAN
Transfer 10%
from CC200
Salaries to
CC300 Salaries
Salary
Benefits
CC100
$3000
$1500
CC200
$1800
$750
CC300
$2700
$900
Budget Transfer
89
Budget Transfer
90
91
92
93
94
95
Dollar
Primary Ledger
Transaction
processing
MRC
Conversion
Reporting Sets of Books
French
franc
96
Belgian
franc
Euro
Yen
Primary Ledger
Accounts
structure
Franc
Accounting
calendar
Euro
Pound
97
Run
reports
Translate,
if needed
Run revaluation
98
Enter daily
exchange rates
99
Conversion
100
Overview Revaluation
Revalue account balances to reflect the change in the foreign currency rate from the date a transaction is entered and the
reporting date. The revaluation process posts the change in the converted balances to the Unrealized Gain/Loss Account.
Paris
Chicago
101
Revaluation
102
Overview Translation
Oracle General Ledger allows translation of actual or budget balances from the functional currency into any
reporting currency.
o Oracle General Ledger multiplies your functional currency account balances by the average, periodic, or
historical rate you define.
o Running translation does not create journals for any functional currency account balance.
o Running translation adds lines to the GL_BALANCES table to store balances in the desired currency so that
you can view and report on account balances in any foreign currency
103
Translation
104
Translating Balances
Oracle General Ledger translates balances entered in your functional currency to a foreign currency based on
rates you define.
Foreign
currency
Functional
currency
Dollar
Actual Balances
Budget balances
105
Rate =
1.25
Euro
Translated actuals
Translated budgets
Translation Rules
Account Type
Translation Rule
106
o The Multi-Org Access Control feature, also known as "Security by Operating Unit", will enable users to
access to secured data in one or more Operating Units within one responsibility. The feature uses Security
Profile concept introduced in Release 11i Oracle Human Resources Management System, which allows
system administrator to predefine the scope of access privilege as a profile option. A security profile may be
defined in hierarchical or listing mode, which may consist one or more Operating Units.
o A profile option, "MO: Security Profile", is used to associate predefined security profile to a user responsibility.
107
MOAC
o Sequence of steps to be carried out:
o Develop or Design a structure:
108
MOAC
o Multi org access control is implemented in R12 to allow the users to submit requests and access data of different
operating units in a single responsibility.
o This can be achieved by setting the security profile in HRMS
o There are 2 security profiles:
o SECURITY PROFILE: is used for the selection of operating units from the same business group
o GLOBAL SECURITY PROFILE: is used for the selection of operating units from the different business group
109
110
111
MOAC
o Select operating unit under classification and the operating unit name created under the organization name. Save the
changes
o Add the operating units for which the MOAC feature needs to be shared.
112
Advanced Global Intercompany System (AGIS) enables you to create, settle and reconcile intercompany transactions.
Intercompany transactions are transactions that occur between two related legal entities in an enterprise or between
groups in the same legal entity. Transactions that occur between two legal entities are called intercompany
transactions and transactions that occur between two groups within one legal entity are called intracompany
transactions.
115
o Create link will open a data entry page. This is very similar to Enter Journals form:
o
o
o
o
The header part of the outbound transaction page important fields on this page are listed below:
Transaction Type
Initiator
GL Date
o Currency
116
ction page. List of the Recipient along with the Debit and / or Credit is entered here. One can initiate a transaction to more than one recipient subsidiary org
Click on Continue
Transactions
117
118
o Review the status of the transaction, it appears as Received. This indicates that the transaction has just been
received from the some other Intercompany Organization.
o Click on Update transaction link in the line to complete the Recipient Accounting
119
o Click on the update will open the transaction information page and it allow the Recipient Accounting to be completed.
120
121
o This triggers the Auto Invoice Master Program. This program is the main program for importing the data lying in the
Receivables Interface table and create an invoice.
o The important mandatory parameters for this request are:
o Organization All
o Invoice Source Global Intercompany (This would always remain same, it is a seeded value
o Default Date 10-Jul-2015
o Click Ok
122
123
124
o Query the Batch with the number 24 and the status should be Complete
125
126
o Name of the current request to be run for importing the transactions from Payables interface to create invoice is named
as Payables Open Interface Import
o The important Parameters of this request are:
o Global Intercompany (This is a seeded valued called Global Intercompany)
o Click Ok
o Click on View Output
o Navigate to invoice workbench:
o Payables Manger > Invoice Entry > Invoices
o Query with the Invoice Date 10-Jul-2015 and Number 10002
127
128
o Accounting Entry:
o Items Expenses A/c Dr
o To Intercompany Payables A/c Cr
129
130
FSG - Reports
131
132
Spreadsheet
133
Integrator
(setups point
to ADI)
Oracle ADI
Data
Tables
134
135
136
Journal Upload
137
Journal Review
138
Journal Review
139
Journal Review
140
Training Exercise
Navigation on High Level
Objective
The main learning objective is to increase the participants competence level and
enable them to apply the features & functions as end users.
Description
141
Training Exercise
Navigation on High Level
Steps and Navigation
1. Journal Import(N) :Journal>Import>Run
2. Account Inquiry(N):Inquiry>Account
3. Conversion Rate Type(N):Setup>Currencies>Rate>Types
4. Budget Transfer(N):Budgets>Enter>Transfer
6. Intercompany Transaction(N):Centra>Enter
7. Funds available Inquiry(N):Inquiry>Funds
8. Rollup Groups(N):Setup>Financials>Flexfields>Key>Groups
9. MOAC(N):HRMS Responsibility>Security
142
About Deloitte:
Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee, and its network of
member firms, each of which is a legally separate and independent entity. Please see www.deloitte.com/about for a detailed
description of the legal structure of Deloitte Touche Tohmatsu Limited and its member firms.
Deloitte provides audit, tax, consulting, and financial advisory services to public and private clients spanning multiple industries. With
a globally connected network of member firms in more than 150 countries, Deloitte brings world-class capabilities and high-quality
service to clients, delivering the insights they need to address their most complex business challenges. Deloitte's approximately
200,000 professionals are committed to becoming the standard of excellence.
Deloitte's professionals are unified by a collaborative culture that fosters integrity, outstanding value to markets and clients,
commitment to each other, and strength from cultural diversity. They enjoy an environment of continuous learning, challenging
experiences, and enriching career opportunities. Deloitte's professionals are dedicated to strengthening corporate responsibility,
building public trust, and making a positive impact in their communities.
About Deloitte & Touche (M.E.):
Deloitte & Touche (M.E.) is a member firm of Deloitte Touche Tohmatsu Limited (DTTL) and is the first Arab professional services firm
established in the Middle East region with uninterrupted presence for over 85 years. Deloitte is among the regions leading
professional services firms, providing audit, tax, consulting, and financial advisory services through 26 offices in 15 countries with
over 2,500 partners, directors and staff. It is a Tier 1 Tax advisor in the GCC region (International Tax Review World Tax 2010, 2014
and 2014 Rankings) and was recognized as the 2010 Best Consulting Firm of the Year in the Complinet GCC Compliance Awards. In
2014, the firm received the Middle East Training & Development Excellence Award by the Institute of Chartered Accountants in
England and Wales (ICAEW).
143