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Oracle E-Business Suite Finance Training

Oracle General Ledger R12

September, 2015

Training Agenda
General Ledger

No.

Total Time

Create a Ledger by defining a chart of accounts, accounting


calendar, and currencies

Enter and post journals using different methods

Define and maintain budgets

Generate standard and Financial Statement Generator (FSG)


reports

Topic

Process foreign and multiple currency transactions

Translation

Revaluation

Conversion

10

Intercompany

11

Multi Reporting Currency

12

Financial Statement Generator (FSG)

WOQOD Oracle R12 Implementation Project


WEB ADI (Application2 Desktop

13

Date

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Integrator)

Introduction

Mr. Suhas Vaze - Chartered Accountant (C.A.)


- Suhas is a Rank holder Chartered Accountant (C.A.) with more
than 25+ years of experience in which 17+ years of experience
in Oracle EBS.
- Worked in as Principal Consultant of Oracle Financial modules.
- He has Global Experience in Corporate training. Worked in 10+
Countries including US, Brazil, Europe (Romania, UK), Middle East
(Kuwait, Bahrain, Muscat, Dubai and Egypt), Far East (Hong-Kong,
Singapore), India etc.
- He has handled multiple corporate training covering both core
and advanced modules of Finance.

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Agenda For Day 1


Journal
No.

Topic

E-business journal entries integration

Journal Entry Types

Creation Methods

Components of Journals

Journal Batches Concept

Manual journal entries

Journal entry actions

Posting journals

Prior period journals

10

Auto post concept

11

Online enquiries on journals

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Account inquiry
4

12

Start time

End time

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Agenda For Day 1


Journal
No.

Topic

16

Automatic reversal

17

Importing journal entries

18

Auto Copy Journals

19

Statistical entries

20

Reports

21

Recurring journals - Functional & Foreign Currency

22

Mass Allocation Journals

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5

Start time

End time

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Agenda For Day 2


Financial budgeting
No..

Topic

Start time

Creating a budget

Open budget year

Master-detail budget

Budgets using FSG

Multiple versions of budgets

Budget organization

Features

Account ranges

Add / change / remove account ranges

10

Deleting a budget organization

11
methods
WOQOD Budget
Oracle entry
R12 Implementation
Project
6

End time

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Agenda For Day 2


Financial budgeting
No.

Topic

17

Correcting budget

18

Freeze budgets

19

Budget inquiry

20

Account inquiry

21

Variances between balance types

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7

Start time

End time

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Agenda For Day 2


Conversion, Revaluation and Translation
No.

Topic

Conversion

Multi Org Access Control

Translation

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8

Start time

End time

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Agenda For Day 2


FSG Components
No.

Topic

Start time

Plan a FSG Report

Define Row Sets

Define Column Sets

Define Row Order

Define Content Sets

Define Displaying Sets

Define a FSG Report

Copying the Report Object

Run a FSG Report

10

Generate an ad hoc FSG Report

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Run
FSG R12
Reports
in Standard
Reports
Oracle
Implementation
Project
9

End time

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Agenda For Day 2


FSG Components
No.

10

Topic

Reports Development

Partial Trial balance

Detail Trial balance

Income & Expenditure Statement Reports Budget, Actual &


Encumbrance

Year Wise Comparison Report

Month Wise Comparison Report

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10

Start time

End time

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Agenda For Day 3


Setup and Reporting
No.

11

Topic

Start time

Accounting Setup

Ledgers

Multiple Ledgers

Ledgers Sets

Cross Validation Rules

Security Rules

Summary Accounts

Roll up Groups

Management Reporting and Security

10

Data Access Security for Legal Entities and Ledgers

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OracleAccount
R12 Implementation Project
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End time

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Agenda For Day 3


Setup and Reporting
No.

12

Topic

14

Journal Line Reconciliation

15

Reporting and analysis

16

Standard reports and listings

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12

Start time

End time

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Agenda For Day 3


InterCompany
No.

13

Topic

Intercompany Transaction

Outbound Transactions

Inbound Transactions

Transferring Transactions to General Ledger

Transferring Transactions to Receivables and Payables

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Start time

End time

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Agenda For Day 3


Sub Ledger Accounting (Functional)
No.

14

Topic

Overview of Subledger Accounting

Create Accounting and Transfer to GL

Inquiries

Accounting Methods Builder

Subledger Accounting Methods (e.g. the Encumbrance with Accrual


Method)

Application Accounting Definitions (e.g. the PO AAD)

Event Classes (e.g. Purchase Order and Agreements)

Event Types (e.g. PO_Reserved, PO_Cancelled, etc)

Journal Line Definitions (e.g. Purchase Order)

10

Journal Line Types (e.g. PO Reserve DR & PO Reserve CR

Account Derivation Rules (e.g. Natural Account Segment, Other AFF


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segments)
14

Start time

End time

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Training Objectives
The training will focus on Oracle e-business suite R12s streams - Financials, Human Resources, Distribution &
Maintenance and Technology components such as SSO

15

Familiarize WOQODs key IT and core project team with Oracle R12s latest features
and functionality

Overview of Oracle R12s standard setups and transactions

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Training Approach
3 sessions of two hours each

Time

PowerPoint Presentation of the topic

Concept

Demonstration on R12.2 Vision Environment

Demo

Training Exercises

Practice

Questions?

Clarify
Completion of each streams training will be followed
by a feedback questionnaire

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Expected Learnings
Journal :
Oracle General Ledger supports a variety of journal processing options to help you capture transactions
with efficiency and control. You can automate the entry of journals by using journal templates for
recurring and allocation journals. You can group journals to run in parallel or in a specific order in
situations where each journal is dependent upon the results of the prior journal. You can also schedule
your journals to be automatically generated, posted, and even reversed based on a schedule you define.

FSG:
Financial Statement Generator (FSG) improves the timeliness and accuracy of financial reporting. Its
reusable and interchangeable report components allow you to mix and match existing rows and columns
to create entirely new financial or management reports in seconds. FSG supports different output
options, including extensible Business Reporting Language (XBRL), text, PDF, HTML, and spreadsheet
outputs. Additionally, you can quickly create professional quality reports by defining report layouts using a
word processing application and leveraging all of the formatting features, such as changing the font size
and color, adding corporate logos, etc. By applying multiple layouts to the same report, you can quickly
produce reports for different audiences.
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Expected Learnings
Web ADI :
Web ADI is a Browser based application, which enables users to log in to the Oracle Database, and upload
ADI spreadsheets, without having to have the ADI application loaded locally on the users machine, or having
it set up on a central server and users accessing it through Citrix.
For Web ADI to work, interfaces are set up. These interfaces are Macro driven spreadsheets, in which
specific cells are linked to database table columns, and match to fields in the Standard Oracle Forms.
Through them data is fed into the database, which can subsequently be viewed in the Core Oracle Forms.
Budget:
Use budgeting to enter estimated account balances for a specified range of periods. You can use these
estimated amounts to compare actual balances with projected results, or to control actual and anticipated
expenditures. General Ledger gives you a variety of tools to create, maintain, and track your budgets,
including the ability to upload budget amounts from your spreadsheet software.

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Expected Learnings
Revaluation:
Revaluation is the process of revaluing balances that have transactions denominated in foreign currency.
Revaluation reflects the change in conversion rates between the date of the transaction and the current
market rate of each currency. When you run revaluation, a journal entry is created that either increases or
decreases the functional currency amount for that account, based on the fluctuation of the exchange rate.
The resulting gain or loss amounts are posted to Gain/Loss or Cumulative Translation Adjustment account
you specify. This process creates a revaluation batch containing separate journal entries for each revalued
foreign currency

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Expected Learnings
Multi Currency:
Oracle General Ledger provides complete multi-currency and language functionality to satisfy the most
demanding global financial requirements. You can capture and report on any number of currencies from
the balance level to the sub-ledger level. Currency conversion, revaluation, re-measurement, and
translation are all performed in accordance with local and international accounting standards.

Multi Ledger :
Oracle General Ledger supports multi-ledger financial reporting directly from the transactional accounting
system. Financial statements can contain data from different ledgers in separate columns and even
aggregate data across multiple ledgers in a single column. This provides real-time enterprise-wide visibility
across your enterprise without the need to transfer data to a separate data warehouse

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Expected Learnings
Translation:
Translation is the process of translating account balances from your functional currency to another currency.
This process translates balances only, it does not translate individual transactions.
You can translate your actual and budget account balances from your functional currency to another
currency. If you want to report financial results in Euro you can use General Ledger's translation feature to
translate your account balances from your functional currency to Euro.

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Major Functions and Features


Oracle General Ledger is a comprehensive financial management solution that facilitates the following tasks:
o Financial controls
o Data collection
o Information access
o Financial reporting and analysis

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Oracle General Ledger Overview

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Functions and Features

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Integrating with Sub Ledgers


o Oracle General Ledger is the central repository for
o accounting information, receiving transactions from
o financial and manufacturing sub ledgers.

Oracle
General
Ledger

Manufacturing
subledgers

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Financial
subledgers

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Using Open Interfaces


o You can integrate with external systems by using published open interfaces.
o You can write import programs to import data from an external system or from your previous accounting
system.
o You can initiate a full account validation process during import.

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Sharing Information with Sub Ledgers


Oracle sub ledgers share:
o The Oracle General Ledger consisting of a calendar, currency, chart of accounts and Convention of
Accounting
o The Oracle General Ledger exchange rates, including conversion rate types, daily rates, period rates, and
historical rates
o The Oracle General Ledger journal entry sources and categories used to record information about the
origination and purpose of transactions

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GL Accounting Cycle

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Ledger

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A Ledger Consists of Four elements

Accounting calendar

Chart of accounts

Currency

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US GAAP
Accrual
Subledger Accounting
Method

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Chart of Accounts

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Accounting Calendar

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Currencies

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Secondary Ledgers

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Period Types

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Accounting Period

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Reporting Currencies

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Creating Accounting Flexfields

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Flex field Qualifiers

Qualifiers

Description

Cost Centre Segment

This attribute is used to identify the cost center segment

Natural Account
Segment

This attribute is used to identify the natural account segment

Balancing Segment

This attribute is used to identify the balancing segment. This is typically the company
segment.

Intercompany
Segment

This attribute is used to identify the intercompany segment

Management Segment

This attribute is used to identify the management segment

Secondary Tracing
Segment

This attribute is used to identify the secondary tracking segment to process


income statement closing, translation and revaluation

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Segment Qualifiers

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Dynamic Insertion

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Summary Accounts

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Summary Account Template

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Cross Validation Rules

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Shorthand Aliases

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Journal Entry Functions

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Journal Entry Types

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Journal Components

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Grouping Journals into Batches

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Manual Journal Entries

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Posting Journals

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Posting to Prior Period

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Auto Post

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Online Inquires

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Account Inquiry

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Balance with Account Inquiry

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Display Options

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T Accounts Display Options

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Summary Account Display Option

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Reversing Journal Entries

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Creating Reversing Journals

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Auto Reversing Journal

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Importing Journal Entry

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Journal Entry Source & Categories

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Mass Allocations

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Mass Allocations

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Recurring Journal

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Recurring Journal Types

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Oracle Budget

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Objectives
After completing this unit, you should be able to do the following:
o Create a budget
o Define a budget organization
o Enter budget amounts using different rules and methods
o Use Budget Wizard to enter budget amounts in a spreadsheet
o Upload budgets to Oracle General Ledger
o Perform budget inquiry
o Freeze budgets to prevent further modifications

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Define Budget

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Budget Year

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Budget Organization

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Budget Entry Methods


Oracle General Ledger provides many methods to enter budget data depending on your specific organizational
needs:
o Enter budget amounts
o Enter budget journals
o Use the Applications Desktop Integrator Wizard
o Upload budgets
o Create budget formulas
o Create Mass Budget journals
o Transfer budget amounts

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Budget Rules

Budget rules are predefined methods for


calculating and distributing amounts to all
periods for an account.
You can use budget rules to help you enter
budgets quickly and easily

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Budget Journal

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Creating Budget Formulas


Calculate recurring budget amounts based on other budget amounts or on actual results.

Headcount budget (HC) = 1,000 employees

Per head salary budget = 40,000 each

Total salary budget = 40,000,000


(1000 X 40,000)

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Defining Budget Formulas

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Journal Entry Line

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Defining Budget Formulas


For each step in the formula, enter several pieces of information:
o Number each step to determine the order of operations.
o Associate an operator with each step of the formula.
Select Enter to store the associated number.
Select a mathematical operator without an associated argument to operate on the two most recently
stored numbers.
o For each step in the formula, enter either an amount or an account combination.

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Defining Mass Budgets


Step 1: Define a Mass Budget batch.
Step 2: Enter formulas and formula lines.
Step 3: Validate the Mass Budget batch.
Step 4: Review the validation.
Step 5: Generate Mass Budget.

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Defining Mass Budget Journals


Define a single formula to allocate budget amounts across a group of balancing segment values, departments,
and so on.

Total maintenance budget

Shipping Dept.
Maintenance Budget

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Engineering Dept.
Maintenance Budget

Purchasing Dept.
Maintenance Budget

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Defining a Mass Budget Batch

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Entering Mass Budget Formula Lines

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Auto Copying Mass Budgets

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Reviewing the Mass Budget Status

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Generating Mass Budget Journals

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Transferring Budget Amounts


Transfer fixed amounts or percentages of budget balances between account combinations within the same
budget.

FY 99 PLAN
Salary
Benefits

CC100

$3000

$1000

CC200

$2000

$750

CC300

$2500

$900

FY 99 PLAN
Transfer $500
from Salaries to
Benefits
for CC 100.

Salary
Benefits

CC100

$2500

$1500

CC200

$2000

$750

CC300

$2500

$900

FY 99 PLAN
Salary
Benefits

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CC100

$3000

$1000

CC200

$2000

$750

CC300

$2500

$900

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FY 99 PLAN
Transfer 10%
from CC200
Salaries to
CC300 Salaries

Salary
Benefits

CC100

$3000

$1500

CC200

$1800

$750

CC300

$2700

$900

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Budget Transfer

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Budget Transfer

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Using Account Mapping Rules

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Using Segment Mapping Rules

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Using Segment Rollup Rules

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Reporting in Multiple Currencies


From any of your multiple reporting Ledger, you can do the following:
o Perform online inquiries and produce any of the standard General Ledger reports in your reporting currency
without first having to perform a separate translation operation
o Use the Financial Statement Generator (FSG) to create custom reports in your reporting currencies
o Consolidate a reporting Ledger directly to a parent Ledger, bypassing the need to separately translate the
balances in your subsidiary's Primary Ledger.

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Reasons for Using MRC


o You operate in a country whose unstable currency requires you to manage your business in a more stable
currency, but still transact business in the unstable local currency.
o Your company is multinational, and you need to report financial information in a common functional currency
other than the transaction currency or your primary functional currency.
o You operate in a country that is part of the European Monetary Union (EMU), and you want to concurrently
report in Euro in preparation for the pan-European currency.

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Two Books: Primary and Reporting

Dollar
Primary Ledger

Transaction
processing

MRC
Conversion
Reporting Sets of Books

French
franc

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Belgian
franc

Euro

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Assigning Reporting Books to a Primary Ledger

Yen
Primary Ledger

Accounts
structure

Franc

Accounting
calendar

Euro

Pound

Reporting books share the account structure and accounting calendar.

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End of Period MRC Tasks


Open period
for all books
Close
periods

Run
reports

Enter adjusting journals


in primary books only

Translate,
if needed

Post sub ledgers


transactions to GL

Run revaluation

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Enter daily
exchange rates

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Post all journals

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Foreign Currency Concepts

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Conversion

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Overview Revaluation
Revalue account balances to reflect the change in the foreign currency rate from the date a transaction is entered and the
reporting date. The revaluation process posts the change in the converted balances to the Unrealized Gain/Loss Account.

Original U.S. Receivable


1000 French francs
550 U.S. dollars

Paris

Revalued U.S. Receivable


1000 French francs
600 U.S. dollars

Chicago

USD Unrealized Gain


50 U.S. dollars

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Revaluation

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Overview Translation
Oracle General Ledger allows translation of actual or budget balances from the functional currency into any
reporting currency.
o Oracle General Ledger multiplies your functional currency account balances by the average, periodic, or
historical rate you define.
o Running translation does not create journals for any functional currency account balance.
o Running translation adds lines to the GL_BALANCES table to store balances in the desired currency so that
you can view and report on account balances in any foreign currency

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Translation

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Translating Balances
Oracle General Ledger translates balances entered in your functional currency to a foreign currency based on
rates you define.

Foreign
currency

Functional
currency

Dollar
Actual Balances
Budget balances

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Rate =
1.25

Euro
Translated actuals
Translated budgets

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Translation Rules

Account Type

Translation Rule

Revenue and Expense

Period-to-Date (PTD) Rule


PTD (xlt) = Rate X PTD (func)
Year-to-Date (YTD) Rule
YTD (xlt) = Rate X YTD (func)

Assets and Liabilities

(xlt) = translated currency


(func) = functional currency

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MOAC - Multi-Org Access Control


o Multi-Org architecture was first introduced in Oracle Applications Release 10.6. Its primary objective was to
secure data from unauthorized access by individual in different Operating Unit in enterprise. Although security
by Operating Units has been widely used as a reliable method to protect from unauthorized access to
information, many customers have requested to increase flexibility to enable user to access one or more
Operating Units per user responsibility. Multi-Org Access Control feature allows reduction in operating costs,
but more importantly, it lays a more flexible software foundation to allow Oracle Applications to support
complex business model such as Shared Services without compromising data security.

o The Multi-Org Access Control feature, also known as "Security by Operating Unit", will enable users to
access to secured data in one or more Operating Units within one responsibility. The feature uses Security
Profile concept introduced in Release 11i Oracle Human Resources Management System, which allows
system administrator to predefine the scope of access privilege as a profile option. A security profile may be
defined in hierarchical or listing mode, which may consist one or more Operating Units.
o A profile option, "MO: Security Profile", is used to associate predefined security profile to a user responsibility.

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MOAC
o Sequence of steps to be carried out:
o Develop or Design a structure:

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MOAC
o Multi org access control is implemented in R12 to allow the users to submit requests and access data of different
operating units in a single responsibility.
o This can be achieved by setting the security profile in HRMS
o There are 2 security profiles:
o SECURITY PROFILE: is used for the selection of operating units from the same business group
o GLOBAL SECURITY PROFILE: is used for the selection of operating units from the different business group

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Define Security Profile

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MOAC Security Type


o Security Type

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MOAC
o Select operating unit under classification and the operating unit name created under the organization name. Save the
changes
o Add the operating units for which the MOAC feature needs to be shared.

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Oracle Advanced Global Inter-company System

Advanced Global Intercompany System (AGIS) enables you to create, settle and reconcile intercompany transactions.
Intercompany transactions are transactions that occur between two related legal entities in an enterprise or between
groups in the same legal entity. Transactions that occur between two legal entities are called intercompany
transactions and transactions that occur between two groups within one legal entity are called intracompany
transactions.

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Navigate to Intercompany Super User:

(N) : Intercompany Super User > Transaction >


Outbound

o Click on Create button to initiate the intercompany transactions

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o Create link will open a data entry page. This is very similar to Enter Journals form:
o
o
o
o

The header part of the outbound transaction page important fields on this page are listed below:
Transaction Type
Initiator
GL Date

o Currency

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ction page. List of the Recipient along with the Debit and / or Credit is entered here. One can initiate a transaction to more than one recipient subsidiary org
Click on Continue

Transactions

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o (N): Transactions > Inbound


o Query the batch number 24 and the transaction status will be Received
o With this Initiation part of the AGIS transaction is complete. Now we need to go the Recipient side to complete the
accounting part from the recipient side.
o In this case both the initiator and recipient is same user (4i Apps User)
o The processing of the AGIS transaction in the Recipient organization is done at

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o Review the status of the transaction, it appears as Received. This indicates that the transaction has just been
received from the some other Intercompany Organization.
o Click on Update transaction link in the line to complete the Recipient Accounting

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o Click on the update will open the transaction information page and it allow the Recipient Accounting to be completed.

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o Receivables Responsibility: Interfaces > AutoInvoice

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o This triggers the Auto Invoice Master Program. This program is the main program for importing the data lying in the
Receivables Interface table and create an invoice.
o The important mandatory parameters for this request are:
o Organization All
o Invoice Source Global Intercompany (This would always remain same, it is a seeded value
o Default Date 10-Jul-2015
o Click Ok

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Receivables Manager > Transactions


o Query the invoce source with Global Intercompany and specific to date 10-Jul-2015

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(N) : Intercompany Super user > Transactions >


Outbound

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o Query the Batch with the number 24 and the status should be Complete

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o Switch to Payable sresponsibilty


o (N) : View > Request

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o Name of the current request to be run for importing the transactions from Payables interface to create invoice is named
as Payables Open Interface Import
o The important Parameters of this request are:
o Global Intercompany (This is a seeded valued called Global Intercompany)
o Click Ok
o Click on View Output
o Navigate to invoice workbench:
o Payables Manger > Invoice Entry > Invoices
o Query with the Invoice Date 10-Jul-2015 and Number 10002

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o Click on All Distributions


o Click on Validate
o Click on Ok
o (N) : Tools > View Accounting Events

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o Accounting Entry:
o Items Expenses A/c Dr
o To Intercompany Payables A/c Cr

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Financial Statement Generator

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FSG - Reports

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WEB ADI Overview


Web ADI Journal Solution only provides functionality for journal upload
Request Center functionality forthcoming in new web-based application
Eliminates ADI desktop client PC maintenance
Eliminates need for Citrix-type of solution
Accessed from the Self-Service menu

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WEB ADI Process Flow

Spreadsheet

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Integrator
(setups point
to ADI)

Oracle ADI

Data
Tables

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WEB ADI Features


Integrators can be equipped to:
o Export data from Oracle
o Use lists of values
o Associate with Oracle forms Tools/Export

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WEB ADI Journal Upload


Document Creation

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Entering the Journal Data

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Journal Upload

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Journal Review

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Journal Review

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Journal Review

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Training Exercise
Navigation on High Level
Objective

The main learning objective is to increase the participants competence level and
enable them to apply the features & functions as end users.

Description

Oracle General Ledger provides highly automated financial processing. It can


import and post 42 million journal lines per hour, making it the fastest and most
scalable general ledger. It also provides tools for effective management control
and real-time visibility to financial results.

Steps and Navigation


1. Journal (N) : Journal > Enter
2. Recurring Journal (N) : Journal > Define > Recurring
3. Mass Allocation (N) : Journal > Define > Allocation
4. Budget (N) : Budget > Define > Budget
6. Revaluation (N) : Currency > Revaluation
7. Translation (N) : Currency > Translation
8. Financial Statement Generator (FSG) (N) : Reports > Define > Row set & Column Set
9. Web ADI (N) : Journals > Launch Journal Wizard

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Training Exercise
Navigation on High Level
Steps and Navigation
1. Journal Import(N) :Journal>Import>Run
2. Account Inquiry(N):Inquiry>Account
3. Conversion Rate Type(N):Setup>Currencies>Rate>Types
4. Budget Transfer(N):Budgets>Enter>Transfer
6. Intercompany Transaction(N):Centra>Enter
7. Funds available Inquiry(N):Inquiry>Funds
8. Rollup Groups(N):Setup>Financials>Flexfields>Key>Groups
9. MOAC(N):HRMS Responsibility>Security

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