SAP- HCM

Functional
Overview
Personnel
Administration

SAP Module's
HC
M
MM

PP

FI

CO
SD

Many of these sub modules are further sub divided into many
components like Time Management which is further divided into Time
Administration, Shift Planning, Incentive Wages and Time Sheet.

SAP Introduction
The name SAP being a German company, is acronym for
System Anwendungen, Product in der
Datenverarbeitung.
This is translated into English as
System Application and Products in Data Processing
Systems

Applications, and Products

in Data Processing

SAP is the highly integrated software that perform common

business functions based on multi-national leading practices.
Takes care of any enterprises however diverse it may be in
operations, spread over the world geographically.

SAP Introduction
SAP is founded in 1972 by five people.
1. Wellenreuther
2. Hopp
3. Hector
4. Plattner
5. Tchira
These employees presented their idea to IBM who in turn
refuse to research & develop their product.
AG Stands for Aktiengesellschaft which means in English
Incorporation

SAP
R/3 meets the needs of a customer from the small companies
to multi-billion dollar companies.
In R/3 we have got three layer Concept

1st Layer

PRESENTATION LAYER

2nd Layer

APPLICATION LAYER

3rd Layer

DATABASE LAYER

Log-on screen

Fields in log-in screen

Client:
It is an independent unit in R/3 system. each client has its own
data and settings (one enterprise).

User:
The user record to be created to logon to the system
(administrator does this).

Password:
it is hidden. you can see only asterisks.

Language:
SAP system is available in several languages, use language
input to select the log-on language.

Sub-modules In HR
Personnel
Management
Personnel
Administration
Recruitment
Personnel
Development
Benefits
Administration
Compensation
Management
Personnel Cost
Planning

Organizational
Management
Time Management
Shift Planning
Administration
Payroll
Travel Planning
Incentive Wage
Time Sheet
Travel Planning

Personnel Administration

Enterprise Structure
Personnel Structure
Payroll Area
Info types

Enterprise Structure

Client

OGC

OEL

Head
Office
Factor
y

OEN

Lahore

Head
Office

ADC

Karach
i .i.e.
Area
Zone

OCL

Company Code

Personnel Area

Personnel Subarea

Enterprise Structure
Client
Client is an independent legal and organizational unit of the
system.

Company Code
Company Code is an independent company with its own
accounting unit, that is, a company that draws up its own
balance sheet.

Personnel Area
Personnel Area represents a subdivision of the company
code.
Personnel Subarea
Personnel Subareas are subdivisions of Personnel
Areas.

SAP HCM Info types

Infotypes are logical groupings of
data fields. i .e

Org.
Assignment
(DOJ. i. e)
Info type
(0)

Person
Info
type (1)

Basic Pay Info

type (8)
etc.

Birth
certificate
Personal
Data Info
type (2)

Address
Info type
(6)

Planned Working
Time Info type
(7)

Info types - Functions

CREATE:
Create an info type
record
CHANGE:
Correct or change
data for an info
type record
DISPLAY:
Display a single
info type record
OVERVIEW:
Display all
records for an
info type

COPY:
Copy data from
an existing info
type record
DELETE:
Delete an info
type record
DELIMIT:
Delimit an info
type record
LOCK / UNLOCK:
Activate /
deactivate an
info type record

Info types - Subtypes

Personnel Administration
Hiring
Maintaining Master Data
Maintaining Info types
Orientation of Features and Configuration
Creation of Info groups
Configuration of Personnel Actions
Maintaining Info type Menus
Defaulting the User Parameters
Maintain Number Ranges for Personnel Actions
Integration of Personnel Administration with Organizational Management
Overview of scenarios with respect to different
Exercises on hiring, personnel displays and maintenance
Employee Groupings
Configuration of Holiday Calendar
Configuration of Work Schedules and Daily Work Schedules
Configuration of Period Work Schedule and Work Schedule Rule
Generating Work Schedules Manually and Batch Folder
Configuration of different Absent Types and Absence Quotas
Configuration of Attendances
Base Entitlement Rules for Quotas
Generation Rules for Quotas

Personnel Administration
Hire employees with or without integration to Recruitment and Organizational
Management Component

Central repository for employee master data which can be accessed by all
other
sub-modules of HR

Other employee actions like transfer, promotion, confirmation, leaving etc.

Automatic creation of employee actions using dynamic actions

Integration with all other sub-modules of HR

Employee self service to view / modify certain employee master data.

Personnel Development
Development planning for individual position / employee as well as
for a
department
Qualifications catalog repository to store skill sets required and
existing in
the organization.
Career planning of an employee considering criteria like
qualifications,
preferences of employee, potentials, designations and even dislikes
Design predefined career paths which can also be used in individuals
career plan
Profile matching with requirement
Integration with training sub-module

Recruitment
Web application for employment opportunities with application status check
Employee self-service on employment opportunities with application status check for
internal applicants
Create and process vacancies with / without integration to organizational
management
Central repository for applicant master data
Hold proposed pay-scale information for applicants

Sequential follow up of applicant activities / automatic creation of applicant activities

Bulk processing of applicant master data depending on applicant status
SAP Business Workflow for recruitment processes
Transfer applicant master data of selected applicants to employee master data
in HR- PA administration as employee master data.
Applicant correspondence by mail or letters
Check for previous applicant
Integration with HR-PA administration for internal applicants

RECRUITMENT
Workforce requirements, Vacancy identification, assigns Position to
Vacancy
Create channel of recruitment, give advertisement for the vacancy and
Obtain applications and its administration.
Support for selection for procedure involving on-listing, Interview
Results offer or contract and acceptance of contract.
Maintain the applicant Actions, Activity, Application status etc.
Transfer of applicant data to master data on hiring .

BENEFITS :

Benefit Plans, Areas

Beneficiaries
Benefit Providers
Benefit Parameters
Benefit Integration with Payroll
Related Features
Training and Event Management

Organizational Management
Model the functional and reporting structure of an enterprise in
organizational management.

Organizational Plan and Manpower plan with various Plan versions and
statuses.

Creation of vacancies in integration with PA - Recruitment module

Graphical representation of Organizational structure

Organizational reassignment of an employee.

Integration with PA Personnel Administration, Personnel

development, Cost planning .

Time Management

Recording and maintaining of time data for an employee

Interface with selected external time recording systems as well as flat file
transfer, or
manual time recording directly in system

Processing attendance and absence data

Shift Planning for organizational units considering employee preferences

Calculation of incentive wages depending on time data entered for i. e work

wages and time wages

Travel Management

Travel Planning

Trip Data

Approval of Trips

Accounting business trips

Reporting results of trip cost accounting

Payroll
Payroll Process

Payroll Data

Company Grouping

Payroll Area

o Processing Payroll Run

Payroll log

Retroactive Accounting

Remuneration Statement

Bank Transfer

Posting to FI

Payroll
Configuration of Payroll Area, Payroll Sub-area and Control Record
Generation of Payroll Periods
Absence Valuation
Time wage type Valuation
Pay Scale Structure Configuration
Wage type Configurations
Allowance grouping
Payroll Status
Payroll Process Overview
Deductions
Info type Maintenance
Tax Calculation and Verification
Overview on Payroll Postings to FI
Overview of Processing Classes, Cumulating and Evaluation
Classes.
Payroll Schema
Retro-Payroll
Overview of all Group payrolls.

HR Structure

Active

Employees
Structure
Organizational
structure
Personnal
Structure
Payscale
Structure
Wagetype
Structure

Externa
l

Retiree

Daily Work Scheduled

End of
core time

Start of
core time

To
le
Start of
working time

8
ra
nc
e

7 6 5

2
3
4

ce

Start of
core time

12

To
l er
an

11
10
9

End of
core time

End of
working time

Thanks for your attention