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11th Edition

Chapter 9

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Profit Planning

Chapter Nine

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The Basic Framework of Budgeting


A budget is a detailed quantitative plan for
acquiring and using financial and other resources
over a specified forthcoming time period.
1. The act of preparing a budget is called
budgeting.
2. The use of budgets to control an
organizations activity is known as
budgetary control.

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Planning and Control


Planning
Planning
involves
involves developing
developing
objectives
objectives and
and
preparing
preparing various
various
budgets
budgets to
to achieve
achieve
these
these objectives.
objectives.

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Control
Control
involves
involves the
the steps
steps
taken
taken by
by
management
management that
that
attempt
attempt to
to ensure
ensure
the
the objectives
objectives are
are
attained.
attained.

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Advantages of Budgeting
Define goal
and objectives
Communicate
plans

Think about and


plan for the future

Advantages
Coordinate
activities

Means of allocating
resources
Uncover potential
bottlenecks

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Responsibility Accounting
Managers
Managers should
should be
be held
held responsible
responsible for
for those
those
items
items
and
and only
only those
those items
items
that
that
the
the manager
manager can
can actually
actually control
control
to
to aa significant
significant extent.
extent.

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Choosing the Budget Period

Operating Budget

2003

2004

The annual operating budget


may be divided into quarterly
or monthly budgets.

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2005

2006

A continuous budget is a 12month budget that rolls forward


one month (or quarter) as the
current month (or quarter) is
completed.
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Self-Imposed Budget
Top M anagem ent

M id d le
M anagem ent

S u p e r v is o r

S u p e r v is o r

M id d le
M anagem ent

S u p e r v is o r

S u p e r v is o r

A budget is prepared with the full cooperation and


participation of managers at all levels. A participative
budget is also known as a self-imposed budget.
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Advantages of Self-Imposed Budgets


1.
1. Individuals
Individuals at
at all
all levels
levels of
of the
the organization
organization are
are viewed
viewed
as
as members
members of
of the
the team
team whose
whose judgments
judgments are
are valued
valued
by
by top
top management.
management.
2.
2. Budget
Budget estimates
estimates prepared
prepared by
by front-line
front-line managers
managers are
are
often
often more
more accurate
accurate than
than estimates
estimates prepared
prepared by
by top
top
managers.
managers.
3.
3. Motivation
Motivation is
is generally
generally higher
higher when
when individuals
individuals
participate
participate in
in setting
setting their
their own
own goals
goals than
than when
when the
the
goals
goals are
are imposed
imposed from
from above.
above.
4.
4. A
A manager
manager who
who is
is not
not able
able to
to meet
meet aa budget
budget imposed
imposed
from
from above
above can
can claim
claim that
that itit was
was unrealistic.
unrealistic. SelfSelfimposed
imposed budgets
budgets eliminate
eliminate this
this excuse.
excuse.
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Self-Imposed Budgets
Most companies do not rely exclusively upon
self-imposed budget in the sense that top
managers usually initiate the budget process
by issuing broad guidelines in terms of overall
profits or sales.

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Human Factors in Budgeting


The
The success
success of
of budgeting
budgeting depends
depends upon
upon three
three
important
important factors:
factors:
1.
1. Top
Top management
management must
must be
be enthusiastic
enthusiastic and
and
committed
committed to
to the
the budget
budget process.
process.
2.
2. Top
Top management
management must
must not
not use
use the
the budget
budget to
to
pressure
pressure employees
employees or
or blame
blame them
them when
when
something
something goes
goes wrong.
wrong.
3.
3. Highly
Highly achievable
achievable budget
budget targets
targets are
are usually
usually
preferred
preferred when
when managers
managers are
are rewarded
rewarded based
based
on
on meeting
meeting budget
budget targets.
targets.
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Zero Based Budgeting


A zero-based budget requires managers to
justify all budgeted expenditures, not just
changes in the budget from the prior year.
Most
Most managers
managers argue
argue that
that
zero-based
zero-based budgeting
budgeting is
is too
too
time
time consuming
consuming and
and costly
costly to
to
justify
justify on
on an
an annual
annual basis.
basis.

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The Budget Committee


A
A standing
standing committee
committee responsible
responsible for
for
overall
overall policy
policy matters
matters relating
relating to
to the
the
budget
budget
coordinating
coordinating the
the preparation
preparation of
of the
the
budget
budget

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The Master Budget: An Overview

Ending
Finished
Goods
Budget

Direct
Materials
Budget

Sales
Budget

Production
Budget

Selling and
Administrative
Budget

Direct
Labor
Budget

Manufacturing
Overhead
Budget

Cash
Budget

Budgeted Financial Statements


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Budgeting Example
Royal
Royal Company
Company is
is preparing
preparing budgets
budgets for
for the
the
quarter
quarter ending
ending June
June 30.
30.
Budgeted
Budgeted sales
sales for
for the
the next
next five
five months
months are:
are:

April
April
May
May
June
June
July
July
August
August

20,000
20,000 units
units
50,000
50,000 units
units
30,000
30,000 units
units
25,000
25,000 units
units
15,000
15,000 units.
units.

The
The selling
selling price
price is
is $10
$10 per
per unit.
unit.
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The Sales Budget


The individual months of April, May, and June are
summed to obtain the total projected sales in units
and dollars for the quarter ended June 30 th

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Expected Cash Collections

All
All sales
sales are
are on
on account.
account.
Royals
Royals collection
collection pattern
pattern is:
is:

70%
70% collected
collected in
in the
the month
month of
of sale,
sale,
25%
25% collected
collected in
in the
the month
month following
following sale,
sale,
5%
5% uncollectible.
uncollectible.

The
The March
March 31
31 accounts
accounts receivable
receivable balance
balance of
of
$30,000
$30,000 will
will be
be collected
collected in
in full.
full.

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Expected Cash Collections

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Expected Cash Collections

From the Sales Budget for April.

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Expected Cash Collections

From the Sales Budget for May.

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Quick Check
What
What will
will be
be the
the total
total cash
cash collections
collections for
for the
the
quarter?
quarter?
a.
a. $700,000
$700,000
b.
b. $220,000
$220,000
c.
c. $190,000
$190,000
d.
d. $905,000
$905,000

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Quick Check
What
What will
will be
be the
the total
total cash
cash collections
collections for
for the
the
quarter?
quarter?
a.
a. $700,000
$700,000
b.
b. $220,000
$220,000
c.
c. $190,000
$190,000
d.
d. $905,000
$905,000

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Expected Cash Collections

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The Production Budget

Sales
Budget
d
e
and
et
l
p
Expected
m
o
C
Cash
Collections

Production
Budget

Production must be adequate to meet budgeted


sales and provide for sufficient ending inventory.
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The Production Budget


The
The management
management at
at Royal
Royal Company
Company wants
wants
ending
ending inventory
inventory to
to be
be equal
equal to
to 20%
20% of
of the
the
following
following months
months budgeted
budgeted sales
sales in
in units.
units.

On
On March
March 31,
31, 4,000
4,000 units
units were
were on
on hand.
hand.

Lets
Lets prepare
prepare the
the production
production budget.
budget.

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The Production Budget

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The Production Budget

March 31
ending inventory
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Quick Check
What
What is
is the
the required
required production
production for
for May?
May?
a.
a. 56,000
56,000 units
units
b.
b. 46,000
46,000 units
units
c.
c. 62,000
62,000 units
units
d.
d. 52,000
52,000 units
units

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Quick Check
What
What is
is the
the required
required production
production for
for May?
May?
a.
a. 56,000
56,000 units
units
b.
b. 46,000
46,000 units
units
c.
c. 62,000
62,000 units
units
d.
d. 52,000
52,000 units
units

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The Production Budget

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The Production Budget

Assumed ending inventory.


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The Direct Materials Budget


At
At Royal
Royal Company,
Company, five
five pounds
pounds of
of material
material
are
are required
required per
per unit
unit of
of product.
product.
Management
Management wants
wants materials
materials on
on hand
hand at
at
the
the end
end of
of each
each month
month equal
equal to
to 10%
10% of
of the
the
following
following months
months production.
production.
On
On March
March 31,
31, 13,000
13,000 pounds
pounds of
of material
material
are
are on
on hand.
hand. Material
Material cost
cost is
is $0.40
$0.40 per
per
pound.
pound.
Lets
Lets prepare
prepare the
the direct
direct materials
materials budget.
budget.

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The Direct Materials Budget

From production budget


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The Direct Materials Budget

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The Direct Materials Budget

March 31 inventory

10% of following months


production needs.
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Calculate the materials to


by purchased in May.
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Quick Check

How
How much
much materials
materials should
should be
be purchased
purchased in
in May?
May?
a.
a. 221,500
221,500 pounds
pounds
b.
b. 240,000
240,000 pounds
pounds
c.
c. 230,000
230,000 pounds
pounds
d.
d. 211,500
211,500 pounds
pounds

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Quick Check

How
How much
much materials
materials should
should be
be purchased
purchased in
in May?
May?
a.
a. 221,500
221,500 pounds
pounds
b.
b. 240,000
240,000 pounds
pounds
c.
c. 230,000
230,000 pounds
pounds
d.
d. 211,500
211,500 pounds
pounds

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The Direct Materials Budget

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The Direct Materials Budget

Assumed ending inventory


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Expected Cash Disbursement for Materials

Royal
Royal pays
pays $0.40
$0.40 per
per pound
pound for
for its
its materials.
materials.
One-half
One-half of
of aa months
months purchases
purchases is
is paid
paid for
for in
in
the
the month
month of
of purchase;
purchase; the
the other
other half
half is
is paid
paid
in
in the
the following
following month.
month.
The
The March
March 31
31 accounts
accounts payable
payable balance
balance is
is
$12,000.
$12,000.

Lets
Lets calculate
calculate expected
expected cash
cash disbursements.
disbursements.
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Expected Cash Disbursement for Materials

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Expected Cash Disbursement for Materials

Compute the expected cash


disbursements for materials
for the quarter.
140,000 lbs. $.40/lb. = $56,000
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Quick Check
What
What are
are the
the total
total cash
cash disbursements
disbursements for
for the
the
quarter?
quarter?
a.
a. $185,000
$185,000
b.
b. $$ 68,000
68,000
c.
c. $$ 56,000
56,000
d.
d. $201,400
$201,400

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Quick Check
What are the total cash disbursements for the
quarter?
a. $185,000
b. $ 68,000
c. $ 56,000
d. $201,400

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Expected Cash Disbursement for Materials

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The Direct Labor Budget


At
At Royal,
Royal, each
each unit
unit of
of product
product requires
requires 0.05
0.05 hours
hours (3
(3
minutes)
minutes) of
of direct
direct labor.
labor.
The
The Company
Company has
has aa no
no layoff
layoff policy
policy so
so all
all employees
employees
will
will be
be paid
paid for
for 40
40 hours
hours of
of work
work each
each week.
week.
In
In exchange
exchange for
for the
the no
no layoff
layoff policy,
policy, workers
workers agree
agree to
to aa
wage
wage rate
rate of
of $10
$10 per
per hour
hour regardless
regardless of
of the
the hours
hours
worked
worked (No
(No overtime
overtime pay).
pay).
For
For the
the next
next three
three months,
months, the
the direct
direct labor
labor workforce
workforce will
will
be
be paid
paid for
for aa minimum
minimum of
of 1,500
1,500 hours
hours per
per month.
month.
Lets
Lets prepare
prepare the
the direct
direct labor
labor budget.
budget.
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The Direct Labor Budget

From production budget

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The Direct Labor Budget

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The Direct Labor Budget

Greater
Greater of
of labor
labor hours
hours required
required
or
or labor
labor hours
hours guaranteed.
guaranteed.
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The Direct Labor Budget

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Quick Check
What
What would
would be
be the
the total
total direct
direct labor
labor cost
cost for
for the
the
quarter
quarter ifif the
the company
company follows
follows its
its no
no lay-off
lay-off policy,
policy,
but
but pays
pays $15
$15 (time-and-a-half)
(time-and-a-half) for
for every
every hour
hour
worked
worked in
in excess
excess of
of 1,500
1,500 hours
hours in
in aa month?
month?
a.
a. $79,500
$79,500
b.
b. $64,500
$64,500
c.
c. $61,000
$61,000
d.
d. $57,000
$57,000

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Quick Check
What
What would
would be
be the
the total
total direct
direct labor
labor cost
cost for
for the
the
quarter
quarter ifif the
the company
company follows
follows its
its no
no lay-off
lay-off policy,
policy,
but
but pays
pays $15
$15 (time-and-a-half)
(time-and-a-half) for
for every
every hour
hour
April in
May
June
Quarter
worked
worked in
in excess
excess of
of 1,500
1,500 hours
hours
in a
a month?
month?
Labor hours required 1,300 2,300
1,450
a.
a. $79,500
$79,500 Regular hours paid 1,500 1,500
1,500 4,500
800
800
b.
b. $64,500
$64,500 Overtime hours paid
c.
c. $61,000
$61,000 Total regular hours 4,500 $10 $ 45,000
Total overtime hours
800
$15 $ 12,000
d.
$57,000
d. $57,000
Total pay

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$ 57,000

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Manufacturing Overhead Budget


At
At Royal
Royal manufacturing
manufacturing overhead
overhead is
is applied
applied to
to units
units
of
of product
product on
on the
the basis
basis of
of direct
direct labor
labor hours.
hours.
The
The variable
variable manufacturing
manufacturing overhead
overhead rate
rate is
is $20
$20 per
per
direct
direct labor
labor hour.
hour.
Fixed
Fixed manufacturing
manufacturing overhead
overhead is
is $50,000
$50,000 per
per month
month
and
and includes
includes $20,000
$20,000 of
of noncash
noncash costs
costs (primarily
(primarily
depreciation
depreciation of
of plant
plant assets).
assets).
Lets
Lets prepare
prepare the
the manufacturing
manufacturing overhead
overhead budget.
budget.

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Manufacturing Overhead Budget

Direct Labor Budget


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Manufacturing Overhead Budget

Total mfg. OH for quarter $251,000


= $49.70 per hour*
Total labor hours required 5,050

*rounded
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Manufacturing Overhead Budget

Depreciation
Depreciation is
is aa noncash
noncash charge.
charge.
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Ending Finished Goods Inventory Budget

Production costs per unit Quantity


Cost
Direct materials
5.00 lbs. $ 0.40
Direct labor
Manufacturing overhead

Total
2.00

Budgeted finished goods inventory


Ending inventory in units
Unit product cost
Ending finished goods inventory

Direct materials
budget and information

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Ending Finished Goods Inventory Budget

Production costs per unit Quantity


Cost
Direct materials
5.00 lbs. $ 0.40
Direct labor
0.05 hrs. $10.00
Manufacturing overhead

Total
2.00
0.50

Budgeted finished goods inventory


Ending inventory in units
Unit product cost
Ending finished goods inventory

Direct labor budget

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Ending Finished Goods Inventory Budget

Production costs per unit Quantity


Cost
Direct materials
5.00 lbs. $ 0.40
Direct labor
0.05 hrs. $ 10.00
Manufacturing overhead
0.05 hrs. $ 49.70

$
Budgeted finished goods inventory
Ending inventory in units
Unit product cost
Ending finished goods inventory

Total
2.00
0.50
2.49
4.99

4.99
?

Total mfg. OH for quarter $251,000


= $49.70 per hour*
Total labor hours required 5,050

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Ending Finished Goods Inventory Budget

Production costs per unit Quantity


Cost
Direct materials
5.00 lbs. $ 0.40
Direct labor
0.05 hrs. $10.00
Manufacturing overhead
0.05 hrs. $49.70

$
Budgeted finished goods inventory
Ending inventory in units
Unit product cost
Ending finished goods inventory

Total
2.00
0.50
2.49
4.99

5,000
$ 4.99
$24,950

Production Budget

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Selling and Administrative Expense Budget


At
At Royal,
Royal, the
the selling
selling and
and administrative
administrative expenses
expenses budget
budget is
is
divided
divided into
into variable
variable and
and fixed
fixed components.
components.
The
The variable
variable selling
selling and
and administrative
administrative expenses
expenses are
are $0.50
$0.50
per
per unit
unit sold.
sold.
Fixed
Fixed selling
selling and
and administrative
administrative expenses
expenses are
are $70,000
$70,000 per
per
month.
month.
The
The fixed
fixed selling
selling and
and administrative
administrative expenses
expenses include
include
$10,000
$10,000 in
in costs
costs primarily
primarily depreciation
depreciation that
that are
are not
not cash
cash
outflows
outflows of
of the
the current
current month
month..

Lets
Lets prepare
prepare the
the companys
companys selling
selling and
and administrative
administrative
expense
expense budget.
budget.
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Selling and Administrative Expense Budget

Calculate the selling and administrative


cash expenses for the quarter.
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Quick Check

What
What are
are the
the total
total cash
cash disbursements
disbursements for
for selling
selling
and
and administrative
administrative expenses
expenses for
for the
the quarter?
quarter?
a.
a. $180,000
$180,000
b.
b. $230,000
$230,000
c.
c. $110,000
$110,000
d.
d. $$ 70,000
70,000

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Quick Check

What are the total cash disbursements for selling


and administrative expenses for the quarter?
a. $180,000
b. $230,000
c. $110,000
d. $ 70,000

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Selling and Administrative Expense Budget

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Format of the Cash Budget


The cash budget is divided into four sections:
1. Cash receipts listing all cash inflows excluding
borrowing
2. Cash disbursements listing all payments
excluding repayments of principal and interest
3. Cash excess or deficiency
4. The financing section listing all borrowings,
repayments and interest
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The Cash Budget


Royal:
Royal:

Maintains
Maintains aa 16%
16% open
open line
line of
of credit
credit for
for $75,000
$75,000

Maintains
Maintains aa minimum
minimum cash
cash balance
balance of
of $30,000
$30,000

Borrows
Borrows on
on the
the first
first day
day of
of the
the month
month and
and repays
repays
loans
loans on
on the
the last
last day
day of
of the
the month
month

Pays
Pays aa cash
cash dividend
dividend of
of $49,000
$49,000 in
in April
April

Purchases
Purchases $143,700
$143,700 of
of equipment
equipment in
in May
May and
and
$48,300
$48,300 in
in June
June paid
paid in
in cash
cash

Has
Has an
an April
April 11 cash
cash balance
balance of
of $40,000
$40,000
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The Cash Budget

Schedule
Schedule of
of Expected
Expected
Cash
Cash Collections
Collections

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The Cash Budget

Schedule
Schedule of
of Expected
Expected
Cash
Cash Disbursements
Disbursements
Direct Labor
Budget
Manufacturing
Overhead Budget
Selling and Administrative
Expense Budget
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The Cash Budget

Because Royal maintains


a cash balance of $30,000,
the company must borrow
$50,000 on it line-of-credit.

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The Cash Budget

Ending cash balance for April


is the beginning May balance.

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The Cash Budget

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Quick Check
What
What is
is the
the excess
excess (deficiency)
(deficiency) of
of cash
cash available
available
over
over disbursements
disbursements for
for June?
June?
a.
a. $$ 85,000
85,000
b.
b. $(10,000)
$(10,000)
c.
c. $$ 75,000
75,000
d.
d. $$ 95,000
95,000

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Copyright2006TheMcGrawHillCompanies,Inc.

Quick Check
What
What is
is the
the excess
excess (deficiency)
(deficiency) of
of cash
cash available
available
over
over disbursements
disbursements for
for June?
June?
a.
a. $$ 85,000
85,000
b.
b. $(10,000)
$(10,000)
c.
c. $$ 75,000
75,000
d.
d. $$ 95,000
95,000

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The Cash Budget

$50,000 16% 3/12 = $2,000


Borrowings on April 1 and
repayment on June 30.

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The Budgeted Income Statement

Cash
Budget
m
o
C

pl

ed
t
e

Budgeted
Income
Statement

After we complete the cash budget,


we can prepare the budgeted income
statement for Royal.
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The Budgeted Income Statement

Royal Company
Budgeted Income Statement
For the Three Months Ended June 30
Sales (100,000 units @ $10)
Cost of goods sold (100,000 @ $4.99)
Gross margin
Selling and administrative expenses
Operating income
Interest expense
Net income

$ 1,000,000
499,000
501,000
260,000
241,000
2,000
$ 239,000

Sales
Sales Budget
Budget
Ending
Ending Finished
Finished
Goods
Goods Inventory
Inventory
Selling
Selling and
and
Administrative
Administrative
Expense
Expense Budget
Budget

Cash
Cash Budget
Budget

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The Budgeted Balance Sheet


Royal
Royal reported
reported the
the following
following account
account
balances
balances prior
prior to
to preparing
preparing its
its budgeted
budgeted
financial
financial statements:
statements:
Land
Land -- $50,000
$50,000
Common
Common stock
stock -- $200,000
$200,000
Retained
Retained earnings
earnings -- $146,150
$146,150
Equipment
Equipment -- $175,000
$175,000

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Royal Company
Budgeted Balance Sheet
June 30
Current assets
Cash
Accounts receivable
Raw materials inventory
Finished goods inventory
Total current assets
Property and equipment
Land
Equipment
Total property and equipment
Total assets
Accounts payable
Common stock
Retained earnings
Total liabilities and equities
McGrawHill/Irwin

43,000
75,000
4,600
24,950
147,550

50,000
367,000
417,000
$ 564,550
$

28,400
200,000
336,150
$ 564,550

25%
25% of
of June
June
sales
sales of
of
$300,000
$300,000
11,500
11,500 lbs.
lbs.
at
at $0.40/lb.
$0.40/lb.
5,000
5,000 units
units
at
at $4.99
$4.99 each
each

50%
50% of
of June
June
purchases
purchases
of
of $56,800
$56,800

Copyright2006TheMcGrawHillCompanies,Inc.

Royal Company
Budgeted Balance Sheet
June 30
Current assets
Cash
Accounts receivable
Raw materials inventory
Finished goods inventory
Total current assets
Property and equipment
Land
Equipment
Total property and equipment
Total assets
Accounts payable
Common stock
Retained earnings
Total liabilities and equities
McGrawHill/Irwin

43,000
Beginning balance
75,000
Add: net income
4,600
Deduct: dividends
24,950
Ending balance
147,550

$146,150
239,000
(49,000)
$336,150

50,000
367,000
417,000
$ 564,550
$

28,400
200,000
336,150
$ 564,550
Copyright2006TheMcGrawHillCompanies,Inc.

International Aspects of Budgeting


When a multinational company enters into the
budgeting process there are at least three
major problems that must be dealt with . . .
1. Fluctuations in foreign currency
exchange rates.
2. High inflation rates.
3. Local economic conditions and
governmental policies.

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End of Chapter 9

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