PROJECT SWATCH

Quality First

General Aspect
1. Availability of Valid FSSAI / Shop &
Establishment Licences & the display of
licence copy on the wall (framed) at the
godown.
Required FSSAI and Shop & Establishment Licence
to be available and copy of same to be framed.
The same should be clearly visible in Office Area
of Cold Room

. Photo of Area where those licences are

walled to be shared along with Self-Audit
Sheet.
. Scan copy of Licences also to be shared on
monthly basis.

General Aspect
2. Presence of Security Guard / Security System in place
to avoid Unauthorized Entry. Register for the same
maintained at security gate/entrance of the godown.
All the entry point of Cold Room to have security guard.
All the entries in Cold Room to be tracked and noted in
Visitor / Staff Entry Register; Format as below:
Date: ___________________

S
No.

Name of
Person

Contact
No.

Coming
From

Meeting
with

Reason of
Visit

Time In

Time - Signatu
Out
re

. Attendance Register of Security Guard to be shared

with Audit Report
. Visitor Entry Count to be shared along with Audit
Report

General Aspect
3. - Availability of Cleaning schedule checklist.
- Internal structure of Cold Room should be well maintained and no
sign of Cracks, Leakages or Seepages found.
- Big Size Dustbin (Covered top & body of the bin without any hole)
should be placed at designated place and disposal of waste to be done
on a daily basis. Labour to be encouraged to put the dust in the
designated bin.
- Cleaning Schedule should be available with House Keeping Staff and Cold Room
Manager.
- The Schedule to be tracked and monitored on daily basis
- All the Cold Room Walls should be free from any Cracks, Leakages or Seepages.

. Schedule to be shared as scan copy along with Audit Report.

. Photographs of Cold Room Wall to be taken and shared along with Audit
Report. If any Crack, Leakage or Seepage found, should be highlighted
. Dustbin Should be close lid and like:

General Aspect
4. Dos and Donts for workers in English /
Local language should be displayed at
most visible place all the time.
Approved and Provided by ZW Dos &
Donts Board should be shown at most visible
place of Cold Room.

. Photo of the Dos & Donts Board to be

shared along with Audit Report and that
too taken from most busiest place of Cold
Room which clarifies that the board is
visible for workers

General Aspect
5. - The Instruments used for monitoring temperature should be
calibrated once in a year.
- The cold storage conditions are monitored, using suitable
temperature recording devices and the records reviewed.
Installed Data Logger at Cold Room should be calibrated with authorized
Calibration Agencies.
The Data Logger Calibration should take place once a year without fail.
Automated Data Logger are preferred, which can record and log the
temperature without any manual intervention.
In case of non-availability of Automated Data Logger, the Temperature
should be monitored and logged in designated log book for any future
check.
The Record should be reviewed once a day and in case of major deviation,
appropriate action should be taken immediately for ensuring correction.

. Calibration Certificate should be available all the time within Cold

Room.
. Log Book scan copy should be shared along with Audit report.

General Aspect
6. - Wash areas for Staff (Like Toilet, Workers wash
area etc) to be sanitized / cleaned on a weekly basis.
- Facilities for workers to wash their hand outside
the FG Storage Area to be provided.
Proper Wash Basin & Toilets should be available within Cold
Room Premises.
Cleaning of Wash Basin & Toilets should be on daily basis.
Toilets and Wash Basin should be separate from FG Storage
Area to ensure No impact in case of any Leakages
Wash Areas should have availability of Shop all the time

. Photo of Toilets and Wash Basin to be shared with

Audit Report

General Aspect
7. - No signs of Spiting or Sneezing found inside the Cold Room.
- Proper Training to be provided to Staff & Workers on Hygiene.
As per basic Hygiene Practices none of Worker or Staff should be allowed
for spiting or sneezing inside the Cold Room Premises.
Cold Room walls to be painted in case of any spiting sign found
Workers and Staff should carry a napkin to cover their face in case of
sneezing
All the workers and Staff should be Trained once in Week on Proper
Hygiene Practices.
Training Attendance / Records to be kept for any future reference
purposes and to be shared

. Photograph of Cold Room to be shared showing painted wall

wherever Spiting signs found
. Training Attendance to be shared showing no. of persons
attended the session

Warehouse Aspect
8. - FG Storage or Movement Area should be free from
Dirt, Dust & Rain.
- Vehicle Checklist to be followed at the time of
dispatch of FG.
FG Storage Area and Movement Area should be Clean on
daily basis. The area should be free from all dirt and dust
to avoid any QA issues.
Vehicle Check List should be followed for all the vehicles
came in for loading of Stock. Check List
isAcrobat
as :
Adobe
Document

. Photograph of Cold Room and FG Movement Area to

be send along with Audit Report.
. No. of Vehicle to be reported for which Check-List
filled and logged by Cold Room Team.

Warehouse Aspect
9. FG Storage should be clearly separated as per
Product Category.
All the products to be kept on separate pallets / racks
as per product category.
FG Storage should facilitate execution of FIFO System.
Food Items (Sugar Free, Actilife, others) to be kept
along with marking stating Food Items and should be
kept properly to avoid any contamination due to any
rodent

. Photograph of Cold Room to be share showing

segregation of Stock and proper storage as per
category.

Warehouse Aspect
10.Availability of Fire Extinguishers with refilling status
(before it expires)
Adequate No. of Fire Extinguishers should be available in Cold
Room (9 Ltr. Bottle for 200 m2 Area)
A layout of Cold Room highlighting location of fire Extinguisher
and Emergency Exit should be shown at Cold Room entry point
If visitor entry card is in place, the layout can be printed on
back of card
All the available Fire Extinguishers should be tracked on
weekly basis and refilled at least 7 days before due date

. Photograph of Layout to be shared along with Audit

Report
. Photograph showing available Fire Extinguishers and
visible date of filling and due date for refilling

Warehouse Aspect
11.Non Sellable Stock to be kept separately
with Red Line marking.
Sellable and Non-Sellable Stock to be kept
separately
All the Non-Sellable stock (Expired, Breakages,
Leakages) to be kept over de-marketed
quarantine area to avoid mixing with sellable
stock
Area where non-sellable stock kept, should be
clean and located at no-movement area

. Photo of separated

Warehouse Aspect
12.Stack height maintained as per
requirements and guidelines and norms
are displayed in the area.
Approved and Provided by ZW Stacking
Norm Board should be shown at most visible
place of Cold Room.

. Photo of the Staking Norm Board to be

shared along with Audit Report and that
too taken from most busiest place of
Cold Room which clarifies that the board
is visible for workers

Warehouse Aspect
13.Availability of Pest Control Programme and
Schedule of the same.
Pest Control Programme should be in place
Schedule should be available with Cold Room In-charge
Pest Control Activities should take place as per
schedule and tracked
Pest Control Activities should also tracked in format
given by ZW QA Team. Format attached as :
Adobe Acrobat
Document

. Scan copy of Schedule showing compliance date

and signature to be shared along with Audit
Report.
. Scan copy of Tracking Sheet as per attached
format of ZW to be shared.

Warehouse Aspect
14.- Cold Room Temperature to be maintained between 2 - 10 C
- None of any smelling of products/flavour or fragrance to
be stored with our Products at Cold Room.
Log Book to be maintained at Cold Room for ensuring No Variation
in temperature at Cold Room.
Automated alarm should be in place which can alert when
temperature crosses 8 C
Storage of NL Products should be separated and none of any other
products to be kept along with our NL Products

. Scan copy of Log Book and Alarm Report to be shared along

with Audit Report
. Photo of FG Storage Area to be shared which shows
segregated storage of NL Products and none of any other
products should kept along with NL Products.

Required Formats
Name of Format
Vehicle Check List

Fire Extinguisher Record

Housekeeping Schedule & CheckList
Pest Control Tracking & Check-List

Training Record for Workers / Staff

Sample Template

Adobe Acrobat
Document

Adobe Acrobat
Document

Adobe Acrobat
Document

Adobe Acrobat
Document

Adobe Acrobat
Document