C SM S

Contractor Safety Management System

Kultam D3 Hiperkes & KK
Universitas Negeri Sebelas Maret Surakarta

By. Bambang Cahyono, SKM, MK3

March 2011
Contractor Safety Management System

Sistem kontrol terhadap aspek pengelolaan Keselamatan,

Kesehatan Kerja dan Perlindungan Lingkungan bagi Kontraktor
yang bekerja di seluruh daerah operasi kontraktor KKS(Kontrak
Kerja sama)/JOB (Joint Operating Body)

Part of bid process

References :
BPMIGAS KPTS-13/BP00000/2006-S8 Contractor Safety Management System

OGP 291/1999 HSE Management Guidelines for Working Together in a Contract Environment
 CSMS Objectives:

Meningkatkan performance HSE di lingkungan kerja oleh

perusahaan/client dan contractor dengan pengelolaan HSE
Management System yang effective
Membantu Contractor dalam pengelolaan program program
HSE yang consistent sesuai dengan harapan dari
perusahaan/Client
Memfasilitasi gap antara HSE MS Contractor, sub-contractor dan
contractor lain yang bekerja di area perusahaan/client.
CSMS Purposes
MAN

REPUTA
TION CSMS ENVIRON
MENT

ASSET
 CSMS Background

T
H
R
E
Lack of Basic Immediate S
Control Causes
Incident H Loss
Causes O
Inadequate Personal Substandard Event L Unintended
System Factors Acts/Practices or D Harm
Standard Job/System
L or
Substandard Near I
Compliance Factors Conditions Miss Damage
M
I
T

Measurement Measurement of Measurement of

of Control Causes Consequence

Sistem diatas sangat penting untuk mengetahui penyebab penyebab dasar ...
CSMS Background Continue..

TOTAL INJURY & TRAFFIC ACCIDENT

DATA 1995-2003 YTD
CSMS Background Continue..

COMPANY CONTRACTOR
DESCRIPTION
2009 2010 2009 2010

Work Force 430 444 447 344

Man Hours 1,497,475 1,620,610 1,666,254 1,301,226

LTA 0 0 3 1

Medical Treatment 1 2 24 2

First Aid 4 6 12 9

Traffic Incident 8 12 8 2

Spillage 0 2 1 0
CSMS Background Continue..

The Cause of Injuries

98%of Accident is due to

unsafe Acts.
CSMS Structure
Contracted Work

Admin Administration Phase: Select A Qualified Contractor

Risk Assessment
Pre-Qualification
Selection CSMS

Contract Award
Data Bank

Field Field Implementation Phase: Ensure Field Safe Work

Pre Job ActivityWork In ProgressFinal Evaluation

 CSMS Distribution
of Responsibility
Risk Assessment Pre-Qualification Selection
End User (Contract C&P Dept. and
Client End User End user
Initiator)
Prepare the Submit Bid
Contractor None
administrative Documents

Pre-Job Activity Work In Progress Final Evaluation

Client Reviewer (End User)

End User together
End User initiate
with contractor
End User together Review together with
Contractor Preparation
with contractor Contractor
 Pekerjaan yg
dikontrakkan

Tahap Pelaksanaan
Tidak Aktivitas awal
dibutuhkan?

Tahap Administrasi
Penilaian Risiko

ya

Tidak Pra_qualifikasi Aktivitas Awal

dibutuhkan?

ya

Pra-kualifikasi Tidak Pekerjaan Mekanisme

berlangsung Umpan Balik
ya dibutuhkan?

Tidak Dibutuhkan ya
seleksi?
Pekerjaan
berlangsung

ya
Evaluasi Akhir
Seleksi

Bank Data

Penandatanganan
kontrak
 Tahap Administrasi

Risk Assessment Penilaian Risiko

Prosedur untuk meneliti risiko pekerjaan yang akan dikontrak-kan dan menentukan
kategorinya (Low/ medium/ High).
Menentukan perlu atau tidaknya langkah langkah Pengelolaan K3LL
Client bertanggung jawab terhadap penilaian awal risiko K3LL

Pra Kualifikasi
Meneliti kualifikasi Contractor dalam hal K3LL
K3LL Questionnaire
Contractor assessment

Pemilihan/Seleksi
Memilih Contractor terbaik diantara Contractor yang mengikuti tender
Risk Assessment in CSMS

Risk Assessment
Contracted Work
Administration Phase: Select A Qualified Contractor

Pre-Qualification
Risk Assessment Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job ActivityWork In ProgressFinal Evaluation

 Risk Assessment

Nature of the work/Sifat Pekerjaan

Work location/Lokasi Pekerjaan
Equipment Using/perlengkapan yg digunakan
Potential Exposure to Work Site Hazards/paparan potensi
bahaya thd tempat kerja
Potential Exposure to Personnel Hazards/paparan bahaya thd
pekerja
Simultaneous work by different/several contractors/pekerjaan yg
dilakukan secara simultan oleh beberapa Contractors di tempat
yg sama
Work duration / lamanya pekerjaan
Experience and competency of
Contractors/pengalaman&keahlian Contractor
Social and Environmental Negative Impacts/dampak negatif thd
masyarakat&lingkungan
 Risk Assessment Process
Menentukan Persyaratan

Mengidentifkkasi
Risiko dan mengisi
Form No.1

Pengesahan Formulir
oleh Project Mgr

Menentukan
Persyaratan

Ya
Diperlukan Memeriksa
Verifikasi K3LL? Penilaian Risiko

Tidak

Persetujuan
Asset Mgr

Disetujui?

Ya

Menyusun Rekuisisi
Kontrak
Risk Assessment Matrix
 Risk Assessment
ASSESSED RISK OF WORK
PHASE
LOW MEDIUM HIGH

RISK ASSESSMENT REQUIRED REQUIRED REQUIRED

PRE-QUALIFICATION OPTIONAL OPTIONAL REQUIRED

SELECTION OPTIONAL OPTIONAL REQUIRED

PRE-JOB ACTIVITIES OPTIONAL REQUIRED REQUIRED

WORK IN PROGRESS OPTIONAL REQUIRED REQUIRED

FINAL EVALUATION REQUIRED REQUIRED REQUIRED

 TYPICAL JOB VS RISK ASSEMENT
No. Contracted Work Risk Level No Contracted Work Risk Level
1 Fuel Handling and Transporting Services H 41 Chemical Cleaning Contract (Field) H
2 Automobile Contracts Jakarta M 42 Chemical Cleaning Contract (Office) M
3 Automobile Contracts Field H 43 Insulation Contracts (heat, cold & weather insulation) M
44 Contract Agreement with Hospital for Medivac H
4 Heavy Equipment Contracts / Rentals H
45 Civil Works & Land Clearing-Road Bridge Maintenance / Repair / Modification H
5 Trucks / Heavy Vehicle Contracts / Rentals H*
46 Housing / Camp Errection, Repair / Upgrade (depend on the large of the camp) H or M
6 Helicopter Charter Agreement H*
47 General Maintenance & Light Construction Services H
7 Fixed Wing Charter Agreement H*
48 Genset Lease and Overhaul M
8 Utility Vessel / Tug Boat / Anchor Handling Tug Supply H 49 Underwater Structural Inspection H
9 Equipment Leasing Services Crane H 50 Explosive Formalities Services Agreement H
10 Utility Crew boat (Incl. Operations and Maintenance Services) H 51 Batam Warehouse Facilities and Supporting Services H
11 Sack Cutting, Bulk Storage & Handling Services H 52 Reservoir Fluids Analysis Services L
12 Cementing Materials & Services H 53 H2S Monitoring Services H
13 Downhole Drilling Tools H 54 Subsurface Analysis Services M
14 Casing Cutting & Fishing Tools H 55 Downhole Electronic Pressure Gauges M
15 Casing & Tubing Handling Tools & Services H 56 Surface Readout Electronic Pressure Gauges H (M)
16 Drilling and Completion Fluid Materials and Engineering Services H 57 Surface Well Test Equipment & Services H
17 Downhole DST H 58 Completion Equipment & Services H
59 Camp Facilities Rental Services M
18 Directional Drilling & Downhole Survey H
60 Heat Exchanger Rental Services H
19 Geotechnical Survey Work H
61 Rental Equipment and Services PC L
20 Rig Positioning and Hazard Survey Agreement H
62 Equipment Leasing & Services Photo Copy Machine L
21 Drilling Data Acquisition and Mud Logging Services H
63 Equipment Leasing & Services PABX L
22 Drilling Rig Contract H* 64 Satellite Terminal Equipment Leasing and Services L
23 Drilling, Work over Specialist Services M 65 Communications Tower Services H
24 Geophysical Work Route Survey H 66 Rental Equipment and Services Handy Talky & Base Station Radio Trunking System L
25 Slick line Services H 67 Office Cleaning Services M
26 Seismic Acquisition H 68 Equipment Leasing and Services Agreement Unix Machine L
27 Seismic Reprocessing Services L 69 Shipping and General Agency Services L
28 Coring Services H 70 Network Equipment Rental and Services L
29 Tape Storage & Services Agreement L 71 Rental Digital Radio Link Equipment & Services L
30 Geological Support Services Jakarta Office L 72 Travel and Services Agreement L
31 Wellsite Geological Services Field H 73 Carpet Cleaning Services M (L)
74 Equipment Storage Services M
32 Diving Services H
75 Office Lease Agreement H
33 ROV Services H
76 Residential Lease Agreement M
34 Engineering, Procurement Construction and Installation (EPCI) H*
77 Housing Maintenance Contract M
35 Process Facilities (Plant) H
78 Courier Services Agreement L
36 Welding & Pipe Fitting Services H
79 Pest Control Services Agreement M
37 P/F, Ships, FPSO Refurbishment & Repair H 80 Cargo Forwarding Services H
38 Pigging Contract H 81 Temporary Local Moving M
39 Sub sea Flow line Flushing H 82 Catering Services (Off shore) M
40 Sub sea Wellhead Work over H 83 Catering Services (On Shore) M
Pre-Qualification in CSMS

Administration
Contracted Work
Qualification Phase: Select A Qualified Contractor

Pre-Qualification
Risk Assessment Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job ActivityWork In ProgressFinal Evaluation

 Pre-Qualification
Unsafe Contractors:
First Screen to No !
allow only safe
candidates follow
tender
Pre - Qualification
 Pre - Qualification

Pre Qualification :
1. Document evaluation
2. Site verification (Audit)

Contractor tidak perlu melalui tahap pre qualification:

Low risk assessment
Medium risk assessment
Contractor yg sudah lulus pra kualifikasi sebelumnya
Selection in CSMS
Administration
Contracted Work
Qualification Phase: Select A Qualified Contractor

Pre-Qualification
Risk Assessment Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job ActivityWork In ProgressFinal Evaluation

Selection

SELECTED CONTRACTOR SHOULD

BE BEST:

Health safety and Environment

Technical
Commercial
Selection Continue..

HSE Document in bid package :

HSE general requirements
Client HSE goals and objectives
HSE plan scope and potential hazard
HSE control procedure and compliance
Responsibilities, authorities and controlling between
Client and Contractors (e.g. Emergency Response Plan)
Training needs and competence of Contractors
Contract Award in CSMS
Contract Award
Contracted Work
Administration Phase: Select A Qualified Contractor

Pre-Qualification
Risk Assessment Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job ActivityWork In ProgressFinal Evaluation

Pre Job Activity in CSMS
Pre Job Activity
Contracted Work

Administration Phase: Select A Qualified Contractor

Pre-Qualification
Selection
CSMS
Risk Assessment

Contract Award Data Bank

Field Implementation Phase: Ensure Field Safe Work

Pre Job Activity Work In Progress Final Evaluation

 Pre-Job Activity
To open First Communication between
Client and Contractor among fieldwork level

Pre-Job Activity is not equal to Pre-Job Safety Meeting

 Pre Job Activity
Pre job Activity (Aktifitas Awal Pekerjaan) :
Tujuan
Memastikan aspek risk assessment & K3LL yang relevan dengan pekerjaan dikomunikasikan dan
dipahami oleh semua pihak sebelum pelaksanaan kontrak/pekerjaan

Terdiri dari :
Pra mobilisasi
Rapat awal/Kick off meeting (potential hazards, HSE plan, personal competence, HSE
objective & target, Hse general requirements, ERP, Incident Report Procedures etc)
Inspeksi & audit lokasi Contractor (see form VIII)
Orientasi lokasi kerja (follow up of kick off meeting)
Peatihan K3LL (job planning, potential hazards review, HSE matters, inspection of PPE,
equipments and ERP alertness)
Mobilisasi (implementation of HSE Planning)
Rapat awal lokal (all key persons must be attending in this meeting)
Mobilisasi staf & perlengkapan Contractor
Finalisasi rencana K3LL
Audit mobilisasi
Work In Progress in CSMS

Work In Progress
Contracted Work

Administration Phase: Select A Qualified Contractor

Risk Assessment
Pre-Qualification
Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job Activity Work In Progress Final Evaluation

 Pekerjaan Berlangsung Work in Progress

Tujuan
Menjamin pekerjaan yang dilaksanakan sesuai dengan rencana K3LL yang sudah
disepakati

Work in Progress:
Periode dimana pekerjaan fisik dilaksanakan di lapangan.
Merupakan evaluasi sementara (interim Evaluation) regularly inspection
Menguji apakah semua K3LL didalam kontrak sudah dilaksanakan oleh Contractor
Client & Contractor bertanggung jawab thd pelaksanaan evaluasi sementara yg
dilakukan secara berkala
Client dapat melakukan inspeksi medadak
Form IX

Form X
Work In Progress

INTERIM EVALUATION CHECKLIST

SAFETY INSPECTION CHECKLIST

SAFETY PROGRAM CHECKLIST

 Work In Progress
INTERIM EVALUATION = CORRECTIVE ACTION
HSE
SHEP
SHEP
SHEP
HSE
+ PERFORMANCE
STANDARD
STANDARD
STANDARD CORRECTIVE
CORRECTIVE
CORRECTIVEACTION
ACTION
STANDARD
PERFORMANCE CORRECTIVEACTION
ACTION
PERFORMANCE
PERFORMANCE
PERFORMANCE
INTERIM
INTERIMCHECKLIST:
INTERIM CHECKLIST:
CHECKLIST:
INTERIM
SAFETY CHECKLIST:
INSPECTION
SAFETY
SAFETYINSPECTION
INSPECTION
SAFETY
SAFETY INSPECTION
PROGRAM
SAFETY
SAFETY PROGRAM
PROGRAM
SAFETY PROGRAM
Final Evaluation in CSMS

Final Evaluation Contracted Work

Administration Phase: Select A Qualified Contractor

Risk Assessment
Pre-Qualification
Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job Activity Work In Progress Final Evaluation

 Final Evaluation

HSE Contractor performance evaluation

Feed back to Contractor and Client for future job

Based on :
HSE Contractual Obligation
Pre job activity report
Interim evaluation report
Follow up Contractor toward conditional acceptance
Follow up Contractor toward corrective action in interim
evaluation
Final Evaluation Process

Form XII
CSMS Reporting Systems
Part of Process Tender Procedures
Risk Assessment

E
Contractor Safety Guidelines

Contractor Safety Guidelines ARCO INDONESIA

Risk Assessment CONTRACTORS SAFETY PRE-QUALIFICATION FORM

RISK ASSESSMENT
GENERAL INFORMATION
PROJECT RISK ASSESSMENT RESUME
1. Company Name Telephone :
Street address : Mailing Address :

Date

Project Period
:....

:....
2. Officers
President
Vice President
Treasurer
Name Years With Company

No Specific
CSMS Report
3. How many years has you r organization been in business under your present firm name?
Job Title :....

4. A. Parent Company name :

City : State : Zip :
Contract No :....
Subsidiaries :

Work Location :....

B. Principal Company name :

for
City : State : Zip :
Risk Category : L (Low) M (Medium) H (high)
5. Under Current Management Since (Date) :
6. Contact for Insuran ce Information :
Explanation :.... Title : Telephone : Fax :

:.... 7. Insurance Carrier(s) :

Name Type of Coverage Telephone

Selection
:....

Assessed by: Approved by:

PRE-QUALIFICATION
8. Are you self insured for Workers Compensation Insurance ? Yes No
9. Contact for Requesting Bids :
() (.) Title : Telephone : Fax :

10. PQF Completed By :*)

*) This PQF Form must be completed and signed by the Companys authorized first level Management
INDO NESI A
A RCO
Title : Telephone : Fax :

E
SAFE

5
______________________________________________________________________________

Risk Assessment Resume Pre-Qualification Report Selection Report

Office Report Office Report Office Report

Field / Job Site Inspection and Control

Contractor
ContractorSafety
SafetyGuidelines
Guidelines
Work
Workin
inProgress
Evalua
FinalEvalua tion
Progress Final tion
Contractor
ContractorSafety
SafetyGuidelines
E Guidelines
E
ContractorSafety
Contractor Guidelines
SafetyGuidelines
Work
Contractor
ContractorSafety
SafetyGuidelines
Guidelines Workin
inProgress
Progress
Contractor
Pre ContractorSafety
SafetyGuidelines
PreJob
JobActivities
Activities Work
Guidelines
Workin
inProgre
INTERIMss EVALUATION CHECK LIST
Progress
INTERIM EVALUATION CHECK LIST Contractor Safety Guidelines
Work
Contractor Safety Guidelines E
WorkininProgress
INTERIM
Progress EVALUATION CHECK LIST
INTERIM EVALUATION CHECK LIST
PRE-JOB
PRE-JOBACTIVITY
ACTIVITYCHECKLIST
CHECKLIST Date : INTERIM EVALUATION CHECK LIST
.... FINAL EVALUATION CHECKLIST
Date : INTERIM EVALUATION CHECK LIST
.... FINAL EVALUATION CHECKLIST
Date : INTERIM EVALUATION CHECK LIST
....
Date : INTERIM EVALUATION CHECK LIST
....
Period : ....
Date :.... Period : ....
Date :.... Date : ....
Date : .... Date : ....
Period : .... Date : ....
Period : ....
Job Title Date
: ....
: ....
Project Period :.... Job Title Date: ....
: ....
Project Period :.... Period : ....

PRE-JOB ACTIVITY
Period : .... Period : ....
Job Title : .... Period : ....

FINAL EVALUATION
J ob Title : ....
Contract No Period
: ....
: ....
Job Title :.... Contract No Period
: ....
: ....
Job Title :.... Job Title : ....
Job Title : .... Job Title : ....
Contract No : .... Job Title : ....
Contract No : ....
Work Location Job: Title ....
: ....
Work Location Job: Title ....
: ....
Contract No :.... Contract No : ....
Contract No :.... Contract No : ....
Work Location : .... Contract No : ....
Work Location : .... Contract No : ....
Contractors Name Contract
: No : ....
....
Contractors Name Contract
: No : ....
....
Work Location :.... Work Location : ....
Work Location :.... Work Location : ....
Contractors Name : .... Work Location : ....
Contractors Name : .... Work Location : ....
Address Work
: Location : ....
....
Address Work: Location : ....
....
Contractors Name :.... Contractors Name : ....
Contractors Name :.... Contractors Name : ....
Address : .... Contractors Name : ....
Address : .... Contractors Name : ....
Contractors Name : ....
Contractors Name : ....
Address :.... Address : ....
Address :.... Address : ....
Address : ....
Address : .... Address : ....
Address : .... INDONES IA
ARC O
I NDONE SI A
ARC O

SAFE

INTERIM EVALUATION
SAFE I NDONE SI A
AR CO
INDONES IA
ARCO
INDONES IA I NDONESI A
AR CO
I NDO NE SI A
1 of 1 ARCO
I NDON ES IA
ARCO 1 of 1 SAFE ARCO
____________________________________________________________________ SAFE IN DONES IA
ARCO
SAFE
SAFE
____________________________________________________________________ INDONE SI A
ARCO
SAFE
SAFE
1 of 1 (Name/Date) (Name/Date)
1 of 1
(Name/Date) (Name/Date) SAFE
1 of 1 ____________________________________________________________________
Contractor Reps: _______________ ARCO Indonesia Reps: ________________ SAFE I NDONESI A
ARC O
1 of 1
1 of 1 ____________________________________________________________________
Contractor Reps: _______________ ARCO Indonesia Reps: ________________ I NDON ES IA
ARCO
1 of 1
____________________________________________________________________ (Name/Date) (Name/Date) 1 of 1 ____________________________________________________________________
____________________________________________________________________ ____________________________________________________________________

E
(Name/Date) (Name/Date) 1 of 1 SAFE
SAFE
(Name/Date) (Name/Date) ____________________________________________________________________ (Name/Date) (Name/Date)
E
(Name/Date) (Name/Date) Contractor Reps: _______________ ARCO Indonesia Reps: ________________
____________________________________________________________________ (Name/Date) (Name/Date)
Contractor Reps: _______________ ARCO Indonesia Reps: ________________
1 of 1
Contractor Reps: _______________ ARCO Indonesia Reps: ________________ (Name/Date) (Name/Date) 1 of 1 Contractor Reps: _______________ ARCO Indonesia Reps: ________________
Contractor Reps: _______________ ARCO Indonesia Reps: ________________ (Name/Date) (Name/Date)
____________________________________________________________________ Contractor Reps: _______________ ARCO Indonesia Reps: ________________
Contractor Reps: _______________ ARCO Indonesia Reps: ________________
____________________________________________________________________
Contractor Reps: _______________ ARCO Indonesia Reps: ________________
E
(Name/Date) (Name/Date)
(Name/Date) (Name/Date)
Contractor Reps: _______________ ARCO Indonesia Reps: ________________
Contractor Reps: _______________ ARCO Indonesia Reps: ________________

Pre-Job Activity Report Work In Progress Report Final Evaluation Report

Office & Job Site Job Site Job Site & Office
 CSMS Program Evaluation
Short Term Evaluation Medium Term Evaluation Long Term Evaluation
(Yearly) Bi-annually every Three Years

Program Appraissal Performance Bench Marking Program Reformulation

Strengths, Weaknesses Compare RCIR with other Observed latest API RP,
and Areas need PSCs, other Industy Sectors (if possible) other Companies Systems,
improvement ISO, MIGAS, etc.

Improved Program / Guidelines

where deemed required:

Strategy
Corrective Actions
Schedule
Resources

RCIR = Recordable Case Incident Rate API = American Petroleum Institute RP = Reformulation Program