5S Guidelines

5S Team Charter
Role Accountability Responsible Person
Program Manager Monitor and report status of the program QM Regional
every mancom of the concerned company Managers

5S Inspector Conduct monthly 5S inspection as per MRO and MR

assigned company
Spearhead the 5S implementation as per
assigned company
5S Champion/ Conduct 5S inspection within the area See next table
FS Team Report to department heads status of
inspection
Provide recommendation to his/her team on
the improvement of 5S in their area
Implement/ Assist in visual management
program
Coordinate with QM on the overall status of 5S
in his/her respective area
Business Heads Point of escalation for 5S violations As is
Scope and Frequency of
Inspection Group A

Group A Frequency of Inspection: Monthly

Frequency of Inspection: II. J 2017 - Onwards

Monthly
I. Feb 2017 - Onwards
PFMC Flour Manila
PFMC Flour Iloilo
PFMC Flour Bataan
PFMC Feeds Davao
PFMC Feeds Isabela
Group B

Frequency of Inspection: Quarterly

PFMC Feeds Manila
PFMC Feeds Iloilo MGC
MTPCI and warehouse MGPCI Isabela
Sweet Treats Inc. MGPCI - Bukidnon
Capiz Sugar Central
5S Champion and Zoning PFMC
Flour and Feeds
Zone 5S Champion Assigned Inspector (TQM) Assigned
Zone 5S Champion
Operation Group A Offices Inspector (TQM)
1Flour Mill Joebert Guardape & 1Control Room Flour Mill Joebert Guardape & Alvin
Alvin Baile Incoming Mr Baile Incoming MR
2Feed Mill Mariano Bermudo, 2Control Room Feed Mill Mariano Bermudo, Jomar
Jomar Garcia & Rolly Garcia & Rolly Halago C. A. Siscar
Halago C. Siscar 3Admin Offices Rex Sevilla C. A. Siscar
3ALC Admin, Clinic, Reception,
(Warehouses) SG
Feeds (RM & Executive Area, Function
FG) Patrick Huyan & Dino R. Lorenzo Rooms
Flour (FG) Tan M. del Rosario 4Finance, Jellen Marie Mantillano C. A. Siscar
LAFIL R. Lorenzo 5Purchasing, MIS, Maelyn Paraba & Aizalyn
Silo R. Lorenzo Acena C. A. Siscar
Stock Room M. del Rosario 6Sales Office Julie Ann Javellana & Glina
Operation Group B Mallorca Incoming MR
1QC Carren Jane A. 7HR Richelle Mae D. Daban &
Ramos, J. Espino & A. Ranje Codiera Incoming MR
Segura M. A. Resol 8ALC (Main Office &
2Engineering Yukon Gangoso & Truckscale)
Shop Cirilo Montano III M. A. Resol Main Office
3SPC Aldrin Acaba & John Truckscale Patrick Huyan & Dino Tan T. Zabala
Bartolome M. A. Resol Silo (Vertical)
4Admin Silo (Steel)
Stock Room
Perimeter M. A. Resol 7Engineering Office Yukon Gangoso & Cirilo
Canteen (1 & Rex Sevilla Montano III M. A. Resol
2) 8TQM Cherry Ann Siscar / Thea
T. Zabala Zabala FS Team
IC
Regular
 5S Checklist
Category
Customized checklist will be categorize as follows, this will ensure same criteria/assessment
will be applied on the same type of area. However, standard pictures will be included as a
guide for the inspector.
Checklist
Production
Warehouse/Stockroom
Office
Locker
Silo/Tunnel
QC Lab and RND
Conference Room
Comfort Room
Staff House
Canteen
Perimeter
Engineering Shop
5S Inspection Rating
Rating criteria:
0 - with more than 2 violations noted
1 - 1-2 lapses noted
2 - full compliance

Computation: Total Points_______ (100) =%

No. of Requirements x 2

Passing: average of 85% by end of 2017 and not more than 2 failing
result

Recognition:
- Monthly for company wide based on groupings
- Year end for group wide based on zoning
5S Criteria
1S SORT when in doubt, move it
out
A. General Guidelines for Sorting
Category
Outdated informationold manuals,
files, notices
Defective
Garbage
Unneeded in this area
Used at least once per day
Used about once per week
Used less than once per month
Seldom used, must keep
Use unknown
Actions to Take
Hold and check retention requirement
Discard
Recycle
Discard
Move to proper location
Store at point of use
Store in area, close to point of use
Store where accessible and easy to find
Store out of the way, visually controlled and dated,
with retrieval planned
Move to RED tag area
Verify with others and apply to one of the above
categories
B. Quick Guide for Sorting
AREA ALLOWED NOT ALLOWED
Tables/Working area Pen holder, filing box only or paper tray 3 Mirror, figurine, picture frame,
high, mug or tumbler food including candies
Mug or drinking glass if left on the table
after office hours it should have cover.
Drawers Stock of Office supplies Personal items toiletries,
Common office supplies stapler, bag, slipper, souvenirs
puncher, cutter, scissor
Office supplies not regularly use pencil,
ruler
Drinking area (office) Water dispenser, coffee table with coffee Food such as biscuits, popcorn
Pantry (inside maker only
production-QC lab, R&D)
 C. Requirement on the area for all groups.
Production, Non-Production and Offices

Requirement Details
1. 5S Red tag area a. Embarkation line (RED)
b. Label indicating red tag area
- QM to provide the red tape but while waiting for the delivery,
Champions to identify location and label with Red Tag Area to
start the implementation.
2. Red tag card as current use
 2S Set in Order- a place for everything and
everything in its place
A. Production Area and Non-
Production Area
Requirement Details
Cabinets and Drawers With label on what is inside
-Please refer to 5S Templates rev 00 excel file
-Cabinet letter identification ex. A, B, C in Bold Arial
Font...
-Drawer numeric identification ex. 1, 2, 3 in Bold Arial
Font.... with general identification of contents ex.: 1 DRDR,
DDR; 2 References, QM Files, SGS Contracts; 3 Office
Supplies

With lay out posted in Indicate specific area especially restricted area like boiler and
entrance power sub station
(per area or per floor) -Identify also in the layout: equipment, storage cabinets, pallet
area, sweepings, cleaning materials
(Send all your draft layout to QM. QM to finalize and provide
the printed copy for posting). Please refer to 5S Templates rev
00 excel file
B. Offices
Requirement
Cabinets and Drawers
With area for printer,
shredder, reference
materials (ex books), stock
office supplies (ex bond
paper)
Rooms with identification
Details
With label on what is inside
- Files are off the floor
-No boxes underneath working table
-Please refer to 5S Templates rev 00 excel file
-Cabinet letter identification ex. A, B, C in Bold Arial
Font...
-Drawer numeric identification ex. 1, 2, 3 in Bold Arial
Font.... with general identification of contents ex.: 1 DRDR,
DDR; 2 References, QM Files, SGS Contracts; 3 Office
Supplies
Should promote easy work flow, ex printer is placed in an area
accessible for everybody.
No items underneath working tables.
Ex. Managers office, micro room, bakery
 3S Shine make it clean, keep it
clean
1. The following should be free from dust, dirt, spills, cob webs and clutter:
floors
walls
windows
ceilings
corners
lighting fixtures
on top of equipment*
under of equipment*
at the back of equipment*
body of equipment *
* for operation only
* these are machines, tools, cleaning materials and storage devices such as but not
limited to cabinet, tool boxes, locker, container
 3S - Shine
2. No damage, no crevices and no flaking paint on the following:
floors
walls
windows
ceilings
corners
lighting fixtures
on top of equipment*
under of equipment*
at the back of equipment*
body of equipment *
* for operation only
* these are machines, tools, cleaning materials and storage devices such as but not
limited to cabinet, tool boxes, locker, container
 3S - Shine
3. Posting on walls and/or bulletin boards are updated and appropriate
4. No hoses or wires running along the floor.
5. Work area should be bright enough. Paint items a lighter color to expose leaks.
6. No pest harborage or presence of mites, weevils, flour beetles and roaches, etc. in
the whole area.
7. Working personnel are wearing clean and without any torn part required uniform,
and PPEs.
8. Working personnel practice proper hygiene and observe personal behavior (use of
nail polish, probation of writing implements behind the ears are prohibited)*
9. No open wounds and illnesses. Superficial wounds are covered with bright colored
plaster.
10. Forms and Records are filed clean and neat.
11. The garbage can are kept covered and sacks for sweepings are kept closed*
4S Standardize the right things, the right
way, every time
A. Templates and Materials
Template
1. Cabinet and Drawer Labels (Please refer to 5S Templates rev 00 excel file)
2. Floor Layout (Send all your draft layout to QM. QM to finalize and provide the printed copy for posting)
3. Room Labels ( c/o visual management)
4. 5S Inspection schedule (Please refer to 5S Templates rev 00 excel file. Champions to collate from their
members then submit to QM. QM to provide the printed copy for posting in 5S boards)

Materials
1. Red Tag (Kindly get printed copy from QM)
2. 5S Boards (Allot portion of your departmental board for 5S updates only)
 5S - Sustain
A. Production Area, Non-Production Area and
Offices
Requirement Details
5S Board Contains the following:
(per area or per floor) Roles: Red tagger, cleaner, inspector
Inspection Schedule and Adherence
 5S Calendar of Activities
JANUARY FEBRUARY MARCH APRIL
Training of 5S Champion- Inspection - Group A Regular Inspection - Inspection - Group A
Group A (Progress Check by Group A (Regular (Regular Inspection)
5 PFMC Iloilo Champions) Inspection) - PFMC / CSCI / STI
11 CSCI - PFMC / CSCI / STI -PFMC / CSCI / STI
31 STI Inspection - Group B
Training of 5S Champion- Inspection - Group B (Progress Check by
Cascade of orientation by Group B (Progress Check by Champions)
the Champions to all - Davao / MGPCI Champions) - Davao / MGPCI
members (Regular and IC) - Davao / MGPCI

MAY JUNE JULY AUGUST

Regular Inspection - Group Regular Inspection - Regular Inspection - Regular Inspection -
A Group A and B Group A Group A
-PFMC / CSCI / STI - PFMC / CSCI / STI / - PFMC / CSCI / STI - PFMC / CSCI / STI
Davao / MGPCI
Inspection - Group B
(Progress Check by
Champions)
- Davao / MGPCI
SEPTEMBER OCTOBER NOVEMBER DECEMBER
Regular Inspection - Group Regular Inspection - Regular Inspection - Awarding