GFKL Co Sap - Co

GFKL Financial Services AG
Infinture Modulschulung CO
Essen, 22.03.17
Welcome
AGENDA Master Data
Planning Functionality
Planning Overview
Excel Integrated Planning / Manual Planning
Plan Allocations
Other Planning Functionality
Actual Functionality
Transactional Postings
Actual Allocations
Other Actual Functionality
Reporting
Master Data Reports
Line Item Reports
Important Standard Reports
2 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

The following CO Objects are applied at GFKL
Objects Usage/Naming Convention
Organisational element to that clusters the organization in

Cost Centers departments and sub-departments
Naming conventions:10-digits numerical key
Used for application of portfolios and projects

Naming convention portfolio is XXX0000000 to XXX0099999 (XXX
Internal Orders = Company ID)
RM Portfolio number is equal to SAP portfolio number
Used for reporting

Cost Center Group Option to build up alternative hierarchies for cost centers
Statistical Key Driver for various allocations and reporting

Figures Monthly upload of key figures foreseen
Secondary Cost Used for allocations in GFKL AG

Elements Naming convention: Secondary cost elements are starting with 9.
The second digit indicates the type of allocation
Master data used for allocation of service quantities

Activity Types 6-digits alpha numerical code: The key of the activity contains
information about allocation type (manual/automatic), department,
sub-department

KS01 Cost Center numbering
Cost Center Naming Convention
Cost Center Key Description

A = company code id; B = Functional Area; C = Sub
A A A B B C C D D D Functional Area; D = Cost Center ID
1 0 2 0 1 0 2 2 0 0 Example: Service Center Team 1 in OpCo Sirius
Clearing / CR Object Cost Centers
Number Group Interval from Interval to

Standard Cost Center (e.g. PV) 101.03.02.300
(IT) Clearing Cost Center 101.03.02.301 101.03.02.320
Cost/revenue objects 101.03.02.320 101.03.02.399
Cost Center List
Cost Center List

PCS and AG

KS01 - Create cost center (1/2)
1) Enter TC KS01
2) Enter of cost center
3) Enter Valid From (should be
beginning of 1st year in which CC
is used
4) Enter Valid To 31.12.9999
5) In case you would like to create
the cost cost center according to
settings of an existing cost center,
you can enter the reference cost
center. All fields will be defaulted
from reference CC.
6) Press Enter

KS01 - Create cost center (2/2)
7) Enter Name & Description

8) Enter Respons. Person
9) Enter Department (Production, IT,
Management, Finance, Support,
Sales, AG Portfolio Clearing,
Recon./Clearing)
10) Cost Center Category (A-Admin, C-
Clearing, I-IT, P-Production, S-Sales)
11) Enter Hierachy Area (endnode in
central cost center hierarchy, to
which the cost center is assigned)
12) Enter Company Code
13) Enter Functional Area
14) Enter Profit Center (1100-Holding,
1200-RM, 1300 Software)
15) Press SAVE

KS02 - Change cost center (2/2)
1) Enter TC KS02
2) Enter Cost Center Number
3) Press ENTER
4) Change the fields that need to be
changed (some fields can only be
changes as long as no data was
posted to the cost center,
otherwise an error message will
appear)
5) Press Save
Remark:
KS03: Display Cost Center
KS04: Delete Cost Center

KSH1 / KSH2 /KSH3 Standard Hierarchy
Topnode GFKL AG
Country Level
Company Level
Function Level
Sub-Function Level
Cost Centers
OpCo Cost Centers

All CO Master Data can be grouped (for reporting or for
usage in cycles)
Objects Process Transaction
Create: KSH1
Cost Centers Group Change: KSH2
Display: KSH3
Create: KOH1
Internal Order Group Change: KOH2
Display: KOH3
Create: KBH1
Statistical Key
Change: KBH2
Figures Group
Display: KBH3
Create: KAH1
Cost Element Group
Change: KAH2
Display: KAH3
Create: KLH1
Activity Types Group Change: KLH2
Display: KLH3

Grouping of master data works in the same way for all
CO masterdata (example: Cost center group)
1) Enter Transaction KSH1

2) Enter Key of Grouppress
ENTER
3) Enter Cost Center Group text
4) Position the cursor at the node
and press
1) Lower Level: to subordinate
a group
2) Cost Center: to assigne a
cost center(-interval) to the
group
5) Press Same Level to create a
node on equal hierarchy level
6) Press SAVE
Remark: If you have to delete a cost
center or node, mark the node
and press delete
Order Types
The order type contains all control parameters regarding settlement, number
ranges, visible fields, etc.
Order Types at GFKL:
Portfolios
Projects AG
Projects OpCo n
Naming Convention for order type:
1 0 1 A
A=Portfolio
Company ID B= Project
Number range:
Order Type Number from Number to E/I Remark
xxxA 1010000000 1010099999 I RM Portfolio No. is equal to SAP order number
xxxB 1019000000 1019099999 I System provides number from interval when order is saved

KO01 - Create Internal Order (Portfolio)
1) Enter Order Type xxxA (xxx =

company code ID
2) Press Enter
3) Enter Portfolio description
5) Enter Profit Center (1200=

Receivables Management
6) Press SAVE (order number is
displayed in status bar)

KO01 - Create Internal Order (Project)
1) Enter Order Type xxxB (xxx =

company code ID
2) Press Enter
3) Enter Project description
5) Enter Profit Center (1100=HOL or

1200= RM)
6) Press SAVE (order number is
displayed in status bar)

KO02 Change Internal Order
1) Enter Order number

2) Press Enter
3) Change the fields that need to be

changed (some fields can only be
changes as long as no data was
posted to the order, otherwise an
error message will appear)
4) Press SAVE
Remark:
KO03 Display Order
Orders can not be deleted, even if they
have no postings

Statistical Key Figures
Usage: Driver for Allocations and Reporting

SAP distinguishes between fixed value (stable) and total value key
figures. Fixed value key figures are only to be updated when they change
(e.g. square meters of a cost center) and they are not summed up, Total value
key figures have to be updated every month.
Naming convention:
S 0 0 1 0
Consecutive No with steps of 10
Constant

KK01 - Create Statistical Keyfigure
1) Enter TC KK01
2) Enter Key of Statistical Keyfigure
according naming convention
3) Press ENTER
4) Enter Description
5) Enter Unit (Mandays = ZMD ; Persons
= ZPR; all others use standard units)
6) Decide if KF is a fixed or Total value
KF
7) Press SAVE
Remark:
KK02 Change Keyfigure
KK03 Display Keyfigure
KK03DEL Delete KF

KA01 - Create Cost Element Primary Cost Elements
Cost Elements are distinguished in

primary and secondary cost elements
1)Primary Cost Elements

1) correspond to P&L Accounts in FI
2) All accounts starting with 5, 6 and 7 are
created with a cost element to force
assignment of each posting to a CO
object (cost center or internal order)
3) Primary cost elements are created
automatically for each P&L account as
soon as the FI account is created
Remark:
KA02 Change Cost Element
KA03 Display Cost Element
KA04 Delete Cost Element
KA06 Create Second. CE

KA01 - Create Cost Element Secondary Cost Elements
2) Secondary Cost Elements

1) Secondary cost elements only exist in CO
(no corresponding FI account)
2) Only Applicable in GFKL AG (OpCos
must not use secondary cost elements)
3) Used for Allocations in CO
4) 6 digits code (starting with 9xxxxxx)
5) Naming convention
6) Cost Element Category controlls for which

purpose a cost element can be used
43 Activity Allocation
42 Assessment
21 -- Settlement

KL01 - Create Activity Type (1/3)
1) Enter Code key of activity type

according
2) Naming convention:
3) Enter Validity from to (from value

should be 1st day of year in which
activity type will be used for the
first time / to value 31.12.9999)
4) Press ENTER

1) Enter Name and Decription

2) Activity Unit: For Manday based
allocations use ZMD for Person
based allocations use ZPR,
otherwise ST for pieces or select
any others)
3) CCtr categories: always * . This
means all cost center categories
are allowed to provide this activity
4) Allocation default values:
1) Atyp category (use 2 indirect
determination, indirect allocation / 3
manual entry, indirect allocation / 4
manual entry, no allocation
2) Allocation cost elements (select the cost
elemtent that should reflect this activiteis
valuation )

3) Price Indicator: Use 1 to calculate the price within

activity price calculation / use 3 to manually enter
price (as e.g. required for Legal, Int. Audit and
Controlling)
5) Allocation default values actual

1) For actual allocations you can enter
deviating control parameters for Activity
type category and Price Indicator
Activity price indicators and categories are

default parameters and could be
overwritten when planning is done for the
first time. After that these figures cannot
be changed anymore.
Remark:
KL02 change Activity Type
KL03 display Activity Type

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

Planner Profile ZGFKL
SAP distinguishes three different Planning Areas:

1. Planning of (Primary) Costs
2. Plannning of Activity Outputs
3. Planning of statistical Keyfigures
These Planning Areas are available in cost center accounting, in internla order
accounting only planning of (primary) costs, and planning of statistical
keyfigures is available.
SAP Terminology:
All these planning areas are available within a planner profile. The Planner Profile
for GFKL is ZGFKL and can be chosen with TC KP04.

Planning Layouts are used to enter plan data in the system
Planner Profile ZGFKL comprises all three planning areas
Planning in SAP is done in Planning Layouts:

Cost Centers Layouts Internal Orders (Layouts)
Cost Planning
Activiy Output
Not applicable
Planning
Statistical Key
Figure Planning
1
Layouts Z-100 to Z-500 can be used for MS Excel integrated planing (Upload of plan data from a file.

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

Cost Centers: Planning Transactions (primary cost
planning) Excel integrated (1/3)
Primary cost planning is done in the following steps:
1) Enter Transaction Code KP04 and choose planner profile ZGFKL
2) Enter Transaction Code KP06 to navigate to primary cost planning screen
3) Goto Menu: ExtrasExcel PlanningUpload

4. Prepare a file containing the primary cost planning data in the following formate
5. The attached file can be used as master:
6. Save the .xls file in format .txt (Tabs delimited) on your local drive)
Z-100_Primary
Costs

7. Fill the upcoming screen with file path and file description
8. Press Execute when finished in order to upload the data

Cost Centers: Planning Transactions (Activity Output
Planning) Excel integrated (1/3)
Activity Output Planning is done in the following steps:
2) Enter Transaction Code KP26 to navigate to Activity Output Planning screen

4. Prepare a file containing the Activity Output Planning data in the following formate
Z-300_Activity
Output


Cost Centers: Planning Transactions (Stat. Keyfigure
Activity Output Planning is done in the following steps:
2) Enter Transaction Code KP46 to navigate to Stat. Keyfigure Planning screen

4. Prepare a file containing the Stat. Keyfigure Planning data in the following formate
Z-300_ Stat
Keyfigures


Internal Orders : Planning Transactions (Primary Cost
Primary Cost Planning is done in the following steps:
2) Enter Transaction Code KPF6 to navigate to Primary Cost Planning screen

4. Prepare a file containing the Primary Cost Planning data in the following formate
Z-400_Orders_Pri
mary Cost


Internal Orders : Planning Transactions (Stat.
Keyfigure Planning) Excel integrated (1/3)
Stat. Keyfigure Planning is done in the following steps:
2) Enter Transaction Code KPD6 to navigate to Stat. Keyfigure Planning screen

4. Prepare a file containing the Stat. Keyfigure Planning data in the following formate
Z-500 Orders_Stat
Keyfigures


Manual Planning of cost centers/ internal orders (1/2)
For some small changs in planning you might not want to upload a file, in this case, it is as well possible to do manual (non excel integrated planning in SAP.
Steps 1 & 2 in the previous slides remain unchanged
Selection Screen:
3.
Make sure you are in the planning layout that is not excel integrated. You can swich between layouts using the arrow buttons
4.
Enter Version 0, From Period, To Period, Cost Center (or order number) and account (intervall) (or activity type)
5.
Press F5 or the Overview button to get to the Overview Screen
7.
Press Execute when finished in order to upload the data

Manual Planning of cost centers/internal orders (1/2)
Overview Screen:
6.
In case planning data already exists, it is displayed
7.
You can enter a new plan value that is updated after saving or you can navigate to period view by marking a line at the left and pressing F6 or the period button
8.
Press F5 or the Overview button to get to the Overview Screen
7.
Press Execute when finished in order to upload the data

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

Plan Allocations
Plan allocations are used in order to automatically credit sender cost centers and
debit receiver cost centers based on a set of rules (percentages/rates) which are
defined in so called cycles. Plan Allocations are executed once a year for 12
periods
At GFKL 3 different types of allocations are used:

What can
Type of Transaction Description be Usage
Allocation
allocated?
KSVB (Execute) All sender primary cost elements are
Distribution KSV7 (create) credited at the sender & debited to the Primary OpCo
KSV8 (change) receivers with the original primary cost costs
elements only
KSV9 (display)
KSUB (Execute) All sender primary & secondary cost
Assessment KSU7 (create) elements are credited to the sender/ Primary & AG
debited to receivers with a secondary Seconda
KSU8 (change)
cost element ry costs
KSU9 (display)
KSCB (Execute) All quantities provided by the sender are
Indirect KSC7 (create) allocated to receivers. With price Quantities AG
Activity calculation the quantities are valuated and
KSC8 (change)
Allocation debits / credits are posted with a
KSC9 (display) secondary cost element
Naming Conventions for Cycles
When you create a cycle you should stick to the following naming convention:
1 0 1 I A 1
Consecutive numbering
A=Actual; P=Plan
D=Distribution; A=Assessm.; I=ind. Activity Alloc.
Company Code ID

Plan Distribution Cycles
Cycle Header:
Enter a speaking text in the cycle header and make sure the valid to date is far in the future.
By pressing Attach Segment you can enter the next sender / receiver combination with all rules that should be applied for that combination

Cycle Segment-Header:
Specifies how the

sender is credited
Specifies
the rule with
which the Only
receivers relevant
should get when
debits receiver rule
is Var.
Portions

Cycle Segment-Senders / Receivers:
On this register you have to enter the sender cost center that you want to allocate, the cost elements that should be allocated from the sender and the
receiver cost centers (single value, range or group)

Cycle Segment-Sender Values:
Here you can limit the selection of sender values to a version: At GFKL only plan / actual version 0 is used

Cycle Segment-Receiver Tracing Factors:
On this screen you have to specify which account (interval or group) you want to base your allocation on in case of variable portion type cost or consumption
In case of variable portion type statistical key figure you have to specify the key of the key figure

Cycle Segment-Receiver Weighting Factors:
Here you can enter weighting factors (normaly not needed)

In case you defined Fixed Amounts, Fixed Percentages or Fixed Portions as receiver rule, you have to enter these values, percentages or portions per
receiver in this register. Cycles with such rules have to be updated yearly (plan) or monthly (actuals)

Plan Assessment Cycles
Assessment cycle definition follows Distribution cycle definition, the only

difference is the secondary cost element that needs to be specified at segment
header level

Plan indirect activity allocation cycles
Cycle Segment-Header:
Specifies how the

sender is credited
Specifies
the rule with
which the
receivers
quantities
should be
dallocated
Only relevant when

receiver rule is Var.
Portions

Cycle Segment-Senders / Receivers:
On this register you have to enter the sender cost center that you want to allocate, the activity type that should be allocated from the sender and the receiver
cost centers (single value, range or group)

On this screen you should not change the default (100 for Factor and 100 for activity). This makes shure, that in case of inversely calculated
sender values, the system calculates the figure directy as posted to the receiver.

On this screen you have to specify which account (interval or group) you want to base your allocation on in case of variable portion type cost or
consumption
In case of variable portion type statistical key figure you have to specify the key of the key figure

Cycle Segment-Receiver Weighting Factors:
Here you can enter weighting factors (normaly not needed)

In case you defined Fixed Amounts, Fixed Percentages or Fixed Portions as receiver rule, you have to enter these values, percentages or
portions per receiver in this register. Cycles with such rules have to be updated yearly (plan) or monthly (actuals)

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

Other features about cycle maintenance changed
percentages
When you need to change the percentages of a cyle to be used in the next year (plan) or period (actuals) you can keep the history of the old cycle by creating a new cycle with a start date of next period / year
Initial cycle: New cycle:
Initial percentage split: New percentage split;

Other features about cycle maintenance cycle run
groups
Initially each cycle created is assigned to cycle run group 0000 (no parallel processing). The system uses cycle run groups to
controll, that cycles that must not run in parallel can not be started in parallel. Therefore we have to organize, that different cycle run
groups exist for cycles, that can run in parallel because they allocate objects of e.g. different company codes.
A cycle is assigned to a cycle run group in cycle maintenance
Select the cycle run group

and save the cycle

Cycle Execution (1/2)
Enter Transaction Code KSVB (Distribution), KSUB (Assessment) or KSCB (ind.

Activity Allocation
1. Enter the period (in plan 1-12 in
Actuals closing period)
2. Enter Fiscal Year
3. Always run in Testmode for the
first time
4. Enter the cycle name with the
specific start date (later there
could be different start dates for
one cycle because percentages
have changed)
Remark: Executing several cycles,
starts consecutive execution.
This is bad for performance and
makes anylysis of results more
complex

Cycle Execution (2/2)
From the upcoming basic list you can see if the cycle run was successful. You
can only run cycles in production mode if maximum message category is
warning (warning messages are not unusual).
Press button Sender or Receiver in order to check what will be allocated.
When everything is correct, navigate back till you reach the cycle execution
screen, remove flag Testrun and press the execution button

Cycle Reversal
If you need to reverse a cycle you can go to the execution screen of the cycle,
enter cycle + start date and navigate in the menu
The same popup appears, when

you try to reexecute a cycle in a
period in which the cycle already
run. This means it is not possible
to run a cycle more than once in a
period by mistake.

How can I check which cycles have been run in which
periods?
When yuou are in the cycle execution screen and navigate in the menu
With a doubleclick on a single

line, you can drill down to the CO
document to display the posted
values

Execution of Plan Price determination Splitting
Structure (1/2)
Only relevant for GFKL AG.
During Price calculation primary plan costs are splitted to activities based on
(plan) activity output to activities of a cost center.
Prerequisites:
All cost centers that provide (more than one) activities must be assigned to
splitting structure Z1 ()
In transaction code OKEW
1)Enter Transaction code OKEW

2)Enter cost center intervall
1010000000 1019999999 (or
group with all cost centers that
provide activities)
3)Select All Versions and enter
next fiscal year

Execution of Plan Price determination Splitting
Structure (2/2)
Select the cost centers that are not assigned, but need to be assigned and
positions the cursor at splitting structure Z1.
Press Button Assign
The cost center will be shown underneath the Z1 structure
Save the assignment
Remark I:
The assignment of cost centers to
splitting structure Z1 is Fiscal
year dependent. This means,
that this step has to be done
befor every planning period
Remark II:
CC Legal, Internal Audit &
Controlling allocate with fixed
price and are not assigned to
the structure

Execution of Plan Price determination
Only relevant for GFKL AG.

Plan price determination must run after all activity allocations have been
executed and primary costs are planned at all relevant cost centers.
1) Enter Transaction Code KSPI
2) Select Cost Center Group and insert a cost
center group (must be created for all cost
center that aallocate activities)
3) Enter Verion 0 and periods/year for which
prices should be calculated
4) Select Test run and Detailed Lists
5) Check that calculation finishes without
errors
6) Check prices
7) If figures are OK go back, remove test run
flag an execute production run

Manual Price Planning (1/2)
Some cost centers activity prices are not calculated but set manually (Legal,
Internal Audit and Controlling & Risk Management)
Steps to set a price for these activities:
1) Enter Transaction Code KP26

2) Make sure you are in layout 1-
201
3) Enter Version, periods & year
4) Choose cost center and activity
type
5) Press Overview

Manual Price Planning (2/2)
6. Put in (same) price for both activities

7. Press Save
Repeat step 4-7 for other cost centers (Int. Audit / Controlling)

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

KB31N - Enter Statistical Key Figures (1/2)
Statistical key figures have to be

entered on a monthly base since they
are the basis for allocations and for
reporting
Process Steps:
1)Open upload template (register
KB31N)
2)Fill in "Document Date" and "Posting
Date
3)Optionally Enter a document text
4)In each line enter either Receiver
Cost Center or Receiver Order
5)Enter key of statistical Key Figure
6)Enter Quantity
7)Optionally enter an Item Text

KB31N - Enter Statistical Key Figures (2/2)
8) Mark and copy the data from your

Excel file (Cell A10 to Fxx)
9) Enter Transaction code KB31N
10) Fill in or copy document date,
posting date, document text
11) Select Screen Variant Cost
center/order/pers. no.
12) Position cursor in the first field in
the item list and press button
paste (so not use Ctrl+V)
13) If messages appear, resolve the
issue and repeat with corrected
data
14) Press SAVE to post your data

KB21N - Enter direct activity allocation Timewriting (1/2)
Timewriting activities have to be entered

on a monthly base
Process Steps:
1)Open upload template (register KB21N)
Date
4)Enter Cost Center in column "Sender
Cost Center
5)Enter the key of the Sender Cost
Centers Activity in column "Sender
Activity Type
6)Enter Cost Center that receives the
activity in column "Receiver Cost Center
(or Receiver order in case of project
beein receiver)

KB21N - Enter direct activity allocation Timewriting (2/2)
7) Enter Quantity in column "Total

Quantity"Enter key of statistical Key
Figure
8) Optional: Enter a text for the items
Excel file (Cell A10 to Nxx)
10) Enter Transaction Code KB21N
center/order/pers. no.
13) Position cursor in the first field in the
item list and press button paste (do
not use Ctrl+V)
14) If messages appear, resolve the issue
and repeat copying

KB51N - Enter Sender Activities (1/2)
Entering of Sender Activities is required

for activities that should be allocated
with a cycle to provide the sender
quantity to be allocated
Process Steps:
1)Open upload template (register
KB51N)
Date
4)Enter Cost Center in column "Sender
Cost Center
5)Enter the key of the Sender Cost
Centers Activity in column "Sender
Activity Type
6)Optional: Enter a text for the items

KB51N - Enter Sender Activities (2/2)

Excel file (Cell A10 to Exx)
8) Enter Transaction Code KB51N
center
11) Position cursor in the first field in
the item list and press button
paste (do not use Ctrl+V)
12) If messages appear, resolve the
issue and repeat with corrected
data

Reposting Transactions in Controlling
In case of wrong transactional postings in Finance or Controlling, there are a

couple of reposting transactions available in the Controllling menu which can be
used for corrections. These transactions are explaint in the following slides.
Overview of available reposting transactions:
Type of
Transaction Description Usage
reposting
KB61 (enter) With reposting of line items it is possible to
Reposting of
KB63 (display) repost costs posted to a false CO object AG &
line items
KB64 (reverse) (cost center) OpCo
KB65 (enter) All sender primary & secondary cost

Activity
elements are credited to the sender/
Allocation KB66 (display)
debited to receivers with a secondary AG
reposting KB67 (reverse) cost element
All quantities provided by the sender are
Enter KB31N (enter) allocated to receivers. With price
Statistical KB33N (display) calculation the quantities are valuated and
Keyfigures debits / credits are posted with a AG
KB34N (reverse)
secondary cost element

Correction postings Reposting of line items
Usage: AG and OpCo

Reposting of line items should be
used, when a false account
assignment in FI was done (wrong
cost center or order entered) in a
P&L posting AND it is not possible
to reverse the original FI document)
1. Enter Transaction Code KB61
2. Enter Document No of FI document
with wrong account assignment or
wrong cost center & cost element
3. Doupleklick the line which needs to
be reposted
4. Enter amount and new cost center
or order
5. Press SAVE

Correction postings Activity Allocation Reposting
Usage: AG only
A correction of activity allocations from
timewriting could only be necessary in
exceptional cases.
SAP offers usage of transaction KB65
The recommendation is to cancel the
wrong document (KB24N) and
reupload a correct file in TC KB21N.
If reposting should be done with KB65,
the steps are as follows
1. Enter KB65
2. Select the items you want to repost by
doubleclick
3. Enter new receiver quantity and
receiver
4. Press SAVE

Correction postings Statistical Keyfigure Reposting
Fixed Value Keyfigure Usage: AG & OpCo

SAP does not offer an explicite
transaction code for corrections of
statistical Keyfigures posted to cost
centers or orders. Correction is done
with KB31N
System Behaviour:
1. Fix Value Keyfigures
Entering the new value will make the new value
valid entry till the end of the year (e.g. FTE,
Headcount, Squaremeter)
Sum Value Keyfigure
Old value 10 FTEcorrection 5 FTE final value 5
FTE
2. Sum Value Keyfigures

Entering a new value will add up both postings. To
correct a posting the figure has to be entered with
a negative sign
Old Value 55 EAcorrection -3 EA final value 52
EA

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

Actual Allocations
Since creation and execution actual allocations is the same as in planning. Please refer to chapter planning
for these processes.
In the following slides only differences between actual and plan allocation will be figured out
Different Transaction Codes

Version in Cycles
Cycles that exist only in Planning and not in Actuals
Execution of actual cycles

Actual Allocations - Transaction Codes
Actual allocations are used in order to automatically credit sender cost centers
and debit receiver cost centers based on a set of rules (percentages/rates) which
are defined in so called cycles. Actual allocations are executed each month for
the closing period.
At GFKL 3 different types of allocations are used:
What can
Type of Transaction Description be Usage
Allocation
allocated?
KSV5 (Execute) All sender primary cost elements are
Distribution KSV1 (create) credited at the sender & debited to the Primary OpCo
KSV2 (change) receivers with the original primary cost costs
elements only
KSV3 (display)
KSU5 (Execute) All sender primary & secondary cost
Assessment KSU1 (create) elements are credited to the sender/ Primary & AG
debited to receivers with a secondary Seconda
KSU2 (change)
cost element ry costs
KSU3 (display)
KSC5 (Execute) All quantities provided by the sender are
Indirect KSC1 (create) allocated to receivers. With price Quantities AG
Activity calculation the quantities are valuated and
KSC2 (change)
Allocation debits / credits are posted with a
KSC3 (display) secondary cost element
Differences actual and planning cycles Field Version
Cycle Header in Plan Cycle contains

field Version. Versions are used to
be able to plan in several scenarios.
Actual data is always updating
version 0. The version in actual
cycles is not at the Cycle header as
actual data is anyhow stored in
version 0.
The only place where version appears

in an actual cycle is at register
Sender Values. This information is
only applicable in a specific allocation
scenario that is not used at GFKL
(allocation of planned sender values
as actual data)

Cycles that are existing in planning and not in actuals
Actuals:Timewriting
Only relevant for GFKL AG:
Whenever a cost center is performing
timewriting (specific monitoring of
activities and to which receivers these
activities have been provided) in
actuals, we will
1.Plan the activity output of each

period
Plan: Indirect activity Allocation 2.Allocate the plan output to

receivers with fixed percentages

KSU5 - Execute Actual Assessment
In contrast to plan cycles, actual

cycles are executed only for one
period (enter closing period in from
and to field)
Every actual cycle needs to be
executed in each closing.
When a cycle is reexecuted in a
period, in which it was already
executed in production mode, the
system asks to cancel the previous
run. Thus it is not possible to start a
cycle twice by mistake.
In case a cycle run from a period
prior to the closing period needs to
be reversed and restarted, all periods
back to the period of the correction
need to be reversed

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

KBK6 Setting actual activity prices
Actual activity prices have to be set

for activities of cost centers Legal, int.
Audit and Controlling
1)Enter Transaction Code KBK6
2)Enter closing period in period
"From" and "To" field
3)Enter Fiscal Year
4)Enter Cost Center
5)Enter Activity Type
6)Press Overview button
7)Enter the actual price of each
activity in column FxdActPrice Area
Crcy
8)Press SAVE

KSII - Actual Price Determination
1. Enter TC KSII
2. Flag "Cost Center Group
3. Enter Cost Center Group
4. Enter Period
5. Enter Fiscal Year
6. Do not flag "Execute in Background
7. Flag "Test Run & Detailed List
8. Do not flag "With fixed cost
predistribution
9. Press EXECUTE (F8) to start the test
run
10. Check if prices shown in column
"Total Price" are reasonable
11. Press SAVE or go back, remove test
run flag and reexecute

KON2 Revaluation of internal orders after actual
activity price calculation (1/2)
Actual activity price calculation will
revaluate the activities allocated to
receiver cost centers automatically.
Projects that received activities are
not updated automatically. Therefore
KON2 needs to be executed at period
end after activity price calculation.
1.Enter TC KON2
2.Enter your company ID in field
selection variant or create a variant
selecting all orders of order type 101B
(Projects)
3.Enter Period (closing period) and
Year
4.Flag test run and Detailed List
5.Press Execute

KON2 Revaluation of internal orders after actual
activity price calculation (2/2)
6. Options in List:
- If Messages are created, they can be
displayed via Goto-->Messages
- At the bottom of the list click at line
"Revaluations executed
7. Start the production run from the

initial screen by deselecting flag
"Test Run" and pressing EXECUTE
8. After production run all cost
centers that fully allocate their
costs should be balanced
Remark:
Revaluation of Order Costs is available
as well to be processed for single
orders (Transaction code KON1)

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

SAP Standard reports are found in SAP reporting Trees
of Cost Center and and Internal Order Accounting
Cost Center Reporting Tree
Internal Order Reporting Tree

Within the SAP standard reporting tree differt types of
reports are available
Report categories:
Master Data
Reports
SAP Reporting Tree
Plan / Actual Line Item Reports

Comparisons

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

Master Data Reports
Selection
Master Data Reports provide an
overview list of existing master data
according to a (pre-)defined selection
Overview Master Data Reports

Drill Down per doupbeclick
Master D. Report Transaction
Cost Center KS13
Internal Orders KOK5
Stat. Keyfigures KK04

Activity Types KL13
Cost Elements KA23
Cost Center Master Record

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

Line Item Reports
Selection
Line Item Reports give an overview on
all single line items to a specific
document selection
Overview Line Item Reports

Drill Down per doupbeclick Line Item Report Transaction
Cost Center (actual) KSB1
Cost Center (plan) KSBP
Internal Orders (actual) KOB1
Internal Orders (plan) KOBP
CO documents Transaction
CO document (actual) KSB5
Cost Center Master Record CO document (plan) KABP

AGENDA Master Data
Planning Overview
Plan Allocations
Actual Allocations
Reporting
Master Data Reports
Line Item Reports

Important Standard Cost Center Reports (1/2)
Cost Center Reports
Area Transaction Description

S_ALR_8701361 Cost Center: Plan / Actual Comparisons
Plan / Actual 1
Comparisons
S_ALR_8701361 Range: Cost Centers
2
S_ALR_8701361 Range: Cost Elements

3
S_ALR_8701361 Cost Centers: Current Period / cummulative

4
S_ALR_8701361 Cost Centers: Breakdown by Partner

5
S_ALR_8701361 Range: Statistical Keyfigure

8

Important Standard Cost Center Reports (2/2)
Cost Center Reports

S_ALR_8701362 Cost Center: Quarterly Comparison
Actual / Actual 3
Comparisons
S_ALR_8701362 Cost Center: Fiscal Year Comparison
4
Planning Reports KSBL Cost Center: Planning Overview
Prices KSBT Cost Centers: Activity Prices
More reports S_ALR_8701363 Cost Centers : Object Comparison

6
S_ALR_8701364 Range: Orders (Comparison of Cost Centers
3 and Orders)
S_ALR_8701364 Statistical Keyfigures: Period Breakdown

5

Important Standard Internal Order Reports (1/2)
Internal Order Reports

S_ALR_8701299 Orders: Plan / Actual Comparisons
Plan / Actual 3
Comparisons
S_ALR_8701299 Orders: Current Period / cummulative
4
S_ALR_8701299 List: Orders

5
S_ALR_8701299 List: Orders by Cost Element

6
S_ALR_8701299 List: Cost Elements by Order

7
S_ALR_8701299 Orders: Breakdown by Partner
8

Important Standard Internal Order Reports (2/2)
Internal Order Reports

S_ALR_8701300 Orders: Actual Yearly Comparison
Actual/ Actual 1
Comparisons
S_ALR_8701300 Orders: Quarterly Comparison - Actual
2
S_ALR_8701300 Orders: Period Comparison - Actual
3
Planning Reports KABL Order: Planning Overview
S_ALR_8701300 Orders: Plan Yearly Comparison
4
S_ALR_8701300 Orders: Plan Quarterly Comparison
5
S_ALR_8701300 Orders: Plan Period Comparison
6
More Reports S_ALR_8701301 Orders: Breakdown by Period
0
S_ALR_8701301 List: Actual/ Plan/ Variance, Cumulative
7

GFKL Financial Services AG
Infinture Modulschulung CO
Essen, 22.03.17
Thank you for your attention

GFKL Co Sap - Co

Hochgeladen von

Dokumentinformationen

Originaltitel

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

GFKL Co Sap - Co

Hochgeladen von

Copyright:

Verfügbare Formate

GFKL Financial Services AG

2 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

3 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

Objects Usage/Naming Convention

Organisational element to that clusters the organization in

Used for application of portfolios and projects

Used for reporting

Statistical Key Driver for various allocations and reporting

Secondary Cost Used for allocations in GFKL AG

Master data used for allocation of service quantities

4 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

Cost Center Naming Convention

Cost Center Key Description

1 0 2 0 1 0 2 2 0 0 Example: Service Center Team 1 in OpCo Sirius

Clearing / CR Object Cost Centers

Number Group Interval from Interval to

Cost Center List

Cost Center List

5 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

6 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

7) Enter Name & Description

7 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

8 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

OpCo Cost Centers

9 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

Objects Process Transaction

10 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

1) Enter Transaction KSH1

12 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

1) Enter Order Type xxxA (xxx =

3) Enter Portfolio description

4) Enter Company Code

5) Enter Profit Center (1200=

13 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

1) Enter Order Type xxxB (xxx =

3) Enter Project description

4) Enter Company Code

5) Enter Profit Center (1100=HOL or

14 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

1) Enter Order number

3) Change the fields that need to be

15 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

Usage: Driver for Allocations and Reporting

Consecutive No with steps of 10

16 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

17 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

Cost Elements are distinguished in

1)Primary Cost Elements

18 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

2) Secondary Cost Elements

6) Cost Element Category controlls for which

19 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

1) Enter Code key of activity type

3) Enter Validity from to (from value

20 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

1) Enter Name and Decription

21 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

3) Price Indicator: Use 1 to calculate the price within

5) Allocation default values actual

Activity price indicators and categories are

22 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

23 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen

24 berblick Geschftsmodell Strategie Die GFKL-Gruppe Finanzkennzahlen