Baptism Event Proposal

I. Title

Axel Lyndsae Christening

 II.Venue

St. Peters Apostle Church

 III.Location

Tungkong Mangga San Jose Del

Monte Bulacan
 IV. Date and Time

August 10, 2016/10:00-11:00am

 V.Concept

Formal Indoor
(Formal attire/Sunday Dress)
 VI.Theme

Pink and Gold Baptism

VII.Goals and Objectives

In Christianity, baptism is not intended to be a private experience. When you found

Christ as your personal Savior - that was an intensely private experience. But once
you have entered the family of God, there is nothing private about it! You are part of
this wonderful thing called the Church, the Body of Christ, brothers and sisters
related together in God's family.
What are the two purposes of baptism? First, it is an individual public profession of
personal faith in Jesus Christ and surrender to Him. This is why it is so important
that a person be old enough to understand what is happening and to be able to
make such a commitment to Christ. This is why our baptisms at Grace Church are
so special. It's a mature person professing, "I know what I'm doing. And I want you
to know, I belong to Jesus Christ. I'm surrendered to His will in my life." Such
testimonies bring great joy and blessing.
The second reason for baptism is often lost in the study of baptism, but it is both
biblical and consistent with the history of New Testament Christianity. Baptism was
the initiation rite into the fellowship of the local church of believers.
VIII.SWOT Analysis

Strength:
*It follows the usual tradition of Filipinos after being born.
*It helps the child to be closer to God.
*It connects the family in their religious beliefs
Weakness:
*Forms of Baptism differs from different religion.
*Beliefs differ due to religion and its ways.
*Contradictions will happen due to its religion.
Opportunity
*Gives to child to live himself/herself as a Christian.
*Having this kind of event helps to child to grow up with Christ as his
foundation.
*Helps the child to be more religious and God Fearing
Threats
*Planning events may not be easy due to the religion and its ways.
*Acquiring the possible dates for the event sometimes may not be
suitable on what the client wants.
*Possible instances such as typhoons and other calamities may
affect the event.
IX. Action Plan

For the Baptism

Make sure that all necessary baptismal equipment and facilities are available and ready
prior to each baptismal service.
Notify candidates for baptism well in advance of the scheduled baptism, and provide the
pastor with a list of those to be present.
Arrange with the pastor and candidates for a period of instruction regarding the baptism.
Prepare name tags of candidates for identification purposes.
Keep an official record of baptisms.
Assist candidates during the baptism.
Assist the pastor at baptismal time.
Perform necessary cleanup after the baptism.
Conduct annual inspections of the baptismal facilities and equipment.
Recommend to the Building and Grounds Committee additional or different equipment and
space as needed.
Serve as a resource in the church about the ordinance of baptism.
For the Event
Coordinate with the church.
Contact the godparents.
Choose an appropriate venue.
Determine the guest list early in the planning.
Send out the invitation three to four weeks in advance.
Consider the guests when planning the menu.
Plan a kid-friendly event.
Inform guests of your gift policy.
Incorporate family traditions.
Take plenty of photos to remember the event.
 Date Action Taken/Responsibilities

August 5, 2016 Reservation for the Church Date and Time and also for the Reception Area

August 6, 2016 Estimating the people attending the event to finalize the plans for that day. Usually doing the entire program.

August 7,2016 Food and Beverage

August 8,2016 Handicrafts and Giveaways to be given

Decorations for the Church and the Reception Area

August 9, 2016

Baptism Day!
August 10,2016
Working Committee

Committee Tasks Or Duties

Event Organizer The one in charge for the entire event.

The one that is responsible for the decorations on the church and the reception venue.
Decoration Planner

Creates the giveaways and in charge for the items needed in the event.
Handicrafts and Giveaways

In charge for the program and how it follows the event. Usually stays beside the Event Organizer.
Program Planner
XI. Organizational Chart

President/CEO

EOO/Sales and Marketing

OIC/ Accounting and Finance

Event Officers
XII. Event Program

A.Title: Axel Lyndsae Christening

B.Venue:
Church: St. Peter the Apostle Parish Church
Entrance
Inside/Exit
Reception Area: Funnside Ningnangan Caloocan
Entrance
Exit
C.Location:
Church: Tungkong Mangga San Jose Del Monte
Bulacan
Reception Area: Malaria, Caloocan City

D.Date and Time:

Church: 11:00-12:00pm
Reception Area: 12:00-5:00pm
E.Program: Reception
Opening Prayer

Opening Remarks(Parents)

Intermission Number

Introduction of Baby Maria to the Christian World

Games and Activities

Eating Time

Closing Prayer
XIII. Venue Lay-Out

A.Venue
Church: St. Peter the Apostle Parish Church
Reception Area: Funnside Ningnangan Caloocan
City
B. Description
Church
The Church is located at Tungkong Mangga San
Jose Del Monte Bulacan. It is one of the historic churches
here in the Philippines. It is most likely being visited by
the citizens of bulacan due to its good ambiance and
Reception Area
The Reception Area is located at Malaria, Caloocan
City. They have a consistent menu as well as ambiance in
Angeles. Food is good and served fresh from the grill. The
seafoods that we ate like tiger prawns and crabs were
fresh and cooked to perfection. Place is neat and can be
accessed through public transportation. It has a bahay
kubo vibe where you can buy fresh food (dampa style).
Price is very affordable and they have enough staff that
will attend to your needs. Their mist maker cooler is a
huge plus especially at noon.
C. Layout

Church Reception Area

D. Location Map

Church Reception Area

XIV. Event Checklist
*List of people attending (30 persons)
*List of Ninongs and Ninangs (10 per set)
*Food and Beverages
*Invitations
*Souvenirs
*Candles
XV. Event Time Frame

Time Activities/Program

11:00-11:15 Arrival of the people attending the baptism

11:15-12:00 Baptism of Baby Lyndsae

12:00-1:30 Arrival of the guests in the Reception Area

1:30 Program Starts

1:30-1:40 Opening Prayer

1:40-2:00 Opening Remarks

2:00-2:20 Intermission Number
Introduction of Baby Maria to the Christian World
2:20-3:00 (Short VTR, Greetings from Relatives, Receiving of Gifts)
Eating Time
3:00-4:00 (Appetizers, Main Dish, Desserts)

5:00 Closing Prayer
XVI: Budget Proposal

Budget-P55,000.00
A.Church
Church Rental and Services- P5,000.00
B.Reception Area
Function Hall-P3,000.00
Food and Beverages (Buffet)-P30,000.00
Chairs and Table-P1,000.00
Cake:P2,000.00
C. Souvenirs
Giveaways-P2,000.00
D. Company
Companys Profit-P10,000.00
*Services-P5,000.00
*Photobooth-P2,000.00
*Video Photographer-P3,000.00

Total Expenses: P53,000.00

XVII. Event Services

*Photo Booth
-we usually offer photobooths on events such as this so that they can enjoy this
memories in the future. We also have the materials and gadgets to provide this kind of
service.

*Video Photographer
-we also offer video photographers to record those precious moments that are happening
in this event. We also provide the cameras and video cams for this service.

*Tarpaulins
-we also offer tarpaulins for the event. The printing process is done also in our company.
XVIII. Food Guide

A. Appetizers
1. Vegetable Salad
2. Mushroom Soup
B. Main Dish
1. Kare-Kare
2. Caldereta
3. Menudo
4. Buttered Shrimp
C. Desserts
1. Leche Flan
2. Buko Pandan
3. Ice Cream
D. Drinks and Beverages
1. Pomelo Juice
2. Softdrinks (Coke,Sprite and Royal)

XIX. Proposal Letter
#634 BLK2 Gumaoc East
Sab Jose Del Monte Bulacan

July 20th2016
Dear Mrs. Reyes,

TP Events Planning is pleased to forward this proposal letter to you, informing you that you have been
chosen for the baptism event established by our organization. As an event organizing company, we have
a plan for the baptism of your daughter and we will comply on your needs on how you want the baptism of
your daughter to be.

Please submit a copy of the Birth Certificate of your daughter and the budget you desire for the baptism of
your daughter.

Feel free to contact us at Phoenix Event Company via mailer or telephone for further clarifications. We look
forward to hearing from you positively on thisproposal
Sincerely Yours,
Sheila Marie Fernando
XX. Event Contract

Host: ________________________________________

Address: ________________________________________

Planner: ________________________________________

Event: ________________________________________

Company: ________________________________________

Phone No. ________________________________________

Email: ________________________________________

Fax: ________________________________________

Address: ________________________________________
 This document serves as a binding contract between Alexandre Reyes, hereafter known as
"Host," and Alden Richards, hereafter known as "Planner," signed July 15, 2016. The Host
desires to engage the services of the Planner. Both parties agree to abide by the following
conditions:
The Event will be as follows:(Baptism Events)
The Planner will be in charge of the following aspects of the event.
The Host will pay the Planner P53,000.00for all services rendered ordays of work, with the
option to negotiate further payment for more hours worked.
In addition to event design, Planner's duties will include but not be limitet.
Necessary lodging/travel costs incurred by the Planner will notbe covered by the Host.
The Planner agrees to use Host's company logo and no other where desired.
The Host agrees to acknowledge the Planner's services in place and aspect, including the
Planner's logo.
The Host will not enter into any contracts on behalf of the Planner or without the Planner's
knowledge and consent.
If the Host cancels within 7 daysof the event they will be refunded 50% of the original fee. If
the Host cancels within 5 daysof the event they will receive 25%, and after 3 days or more
no refund will be given.
If the Planner cancels, shewill either provide a substitute planner or refund the full fee,
minus the cost of non-refundable deposits.
Host Signature Planners Signature

Date Date