Module 7:

Incident and Event

Planning
 Module 7 Objectives
Upon completion of this module, participants
will be able to:
1. List the major steps involved in the
planning process;
2. Identify the ICS titles of personnel who
have responsibilities in developing the
Incident Action Plan and their duties;
 Module 7 Objectives
3. Identify incident objectives for a
simulated scenario;
4. Describe appropriate strategies and
tactics to meet incident objectives for a
simulated scenario;
5. Explain the use of Operational Periods in
the planning process, and how
Operational Periods are derived;
 Module 7 Objectives
6. Explain the function of the Operational Planning
Worksheet (ICS-215) and other forms which may
be used in preparing the Incident Action Plan;
7. Explain the criteria for determining when the
Incident Action Plan should be prepared in writing;
8. Identify the kinds of supporting materials included
in an Incident Action Plan, and
9. Develop an Incident Action Plan and conduct an
operational briefing for a simulated scenario.
Importance of planning
 Results of Poor Planning
Inefficient use of
resources
Inappropriate
strategies and tactics
Safety problems
High incident costs
Low effectiveness
Lack of
documentation
Planning process overview
Planning IAP
Preparing for Meeting Preparation
Planning &
Meeting Approval
Information Gathering and Sharing

Operational
Period
Briefing
Tactics Begin
Meeting Operational
Events Information Gathering and Sharing
Period

Execute Plan
Strategy IC/UC
&
Meeting If Validate or
Assess
Objectives Adjust
Progress
Adjusted Objectives

Initial Strategy
Meeting &

Information Gathering & Sharing

Information
Sharing Operational
IC/UC Sets Initial Period Planning
Incident Cycle
Objectives
Incident UC Meeting

Initial Response
(if Unified Command)

Incidents Incident Briefing

ICS 201
Responsible Official
Briefing
(if appropriate)
Initial Response
& Assessment

Notification

Incident/Threat
 Essential Steps in Incident
Action Planning

1. Understand the situation

2. Establish incident objectives and strategy
3. Develop tactical direction and
assignments
4. Prepare the plan
5. Implement the plan
6. Evaluate the plan
1
Understand
the Situation
 1. Understand the
Situation
What has happened?
What actions have been made?
Whats the progress?
How effective is the current plan?
What are the incident growth
potentials/ possibilities? (e.g. will it
escalate?)
What is the present and future
resource and organizational
capability?
 Delegation of
Authority
Grants authority to carry out
specific functions.
Issued by Responsible Official
(e.g., local chief executive, chief
executive officer) in writing or Local Chief
orally. Executive

Allows the Incident Commander

to assume command.
Does NOT relieve the granting
authority of the ultimate
responsibility for the incident.
Incident
Commander
 Delegation of Authority:
When not Needed
The Incident Commander is acting within
his or her existing authorities.
The person in charge of the area may
already have the authority to deploy
response resources to a small incident.
A chief has the authority to serve as an
Incident Commander as part of his official
job description (eg. Fire Chief responding to
a structural fire)
 Delegation of Authority:
When Needed
The incident is outside the Incident
Commanders home jurisdiction.
The incident scope is complex or beyond
existing authorities.
It is stated in the law or procedures.
 Delegation of Authority:
Elements
Legal authorities and restrictions
Financial authorities and restrictions.
Reporting requirements.
Demographic issues.
Political implications.
Agency or jurisdictional priorities.
Plan for public information management.
Process for communications.
Plan for ongoing incident evaluation
2
Establish
Incident
Objectives and
Strategy
 2. Establish Incident
Objectives and Strategy

Incident Objectives

Attainable

Measurable

Flexible
 2. Establish Incident
Objectives and Strategy

Strategies to Achieve the Objectives:

Make good sense (feasible, practical,
and suitable).
Be within acceptable safety norms.
Be cost effective.
Be consistent with sound environmental
practices.
Meet political considerations.
3
Determine
Tactical
Direction
3. Determine Tactical
Direction
Div. A
Tactics
Resources
Assignments

Incident Objectives Div. B

Tactics
Strategy To Resource
Achieve Objectives Assignments

Div. C
Tactics
Resource
Assignments
 3. Determine Tactical
Direction

Planning for an Incident can be ORAL

or WRITTEN depending on the SIZE
and COMPLEXITY of the situation
 Incident Action Plan
Verbal Incident Action Plan

Essential Elements to be included in the

Incident Commander Verbal Action Plan
Incident Objective(s)
Strategy (one or more)
Communications
Tactics
Assignments
 Incident Action Plan
Incident Commander decides on the use of
written Incident Action Plan.

Incident Action
Plan will be in
writing
 Incident Action Plan

Written Incident Action Plan

Written IAPs are required in the

following:
Two or more jurisdictions involved
Overlap another Operational Period
Organizational elements activated
As required by agency
 Incident Action Plan

Written Incident Action Plan provides:

Clear statement of objectives and

actions.
Basis for measuring work
effectiveness and cost
effectiveness.
Basis for measuring work progress
and for providing accountability.
 Incident Action Plan
Essential Plan Elements
Description of the Incident
Statement of Objectives
Organization
Tactics (Procedures) and Resource
Assignments (Personnel and Equipment)
Support (Sectoral) Plans:
Traffic; Communications;
Medical; others as needed
 IAP Contents ICS Forms
Organization ICS
ICS ICS
ICS Assignment
List
Assignment
List 203
203 204
204
ICS
ICS
ICS 205
205 Incident
ICS Comm.
202
202 Plan

ICS
ICS
Incident 206
206
Objectives
IAP
IAPCover
Cover
Sheet
Sheet Safety
Messages, Incident
Maps, Medical
Forecasts Plan
 Operational Incident
Period Objectives

1. INCIDENT NAME 2. DATE 3. TIME

INCIDENT OBJECTIVES Landslide
PREPARED PREPARED
2-10 1300
4. OPERATIONAL PERIOD (DATE/TIME)

2-10 1800 to 0600 2-11

5. GENERAL CONTROL OBJECTIVES FOR THE INCIDENT (INCLUDE ALTERNATIVES)

1. Provide for safety of responders and public (see safety

message).
2. Search for and rescue victims trapped in the slide
area.
3. Remove debris and rubble to ensure access and critical
infrastructure.
4. Provide medical care and triage to victims.

Incident Objectives, ICS Form 202 (1 of 2)

 Attachments

6. WEATHER FORECAST FOR OPERATIONAL PERIOD

Additional heavy rains and wind forecasted. See attached
forecast.

7. GENERAL SAFETY MESSAGE

Debris is extremely hazardous. Wear high visibility clothing, hat
and gloves when outside vehicle.

8. ATTACHMENTS ( IF ATTACHED)
Organization List (ICS 203) Medical Plan (ICS 206) Weather Forecast
Assignment List (ICS 204) Incident Map
Communications Plan (ICS 205) Traffic Plan
9. PREPARED BY (PLANNING SECTION CHIEF) 10. APPROVED BY (INCIDENT COMMANDER)

Alice Walker
Dan Franklin

General Safety Planning Section

Message Chief Prepares Incident Commander
Approves By
ICS Form 202, Incident Objectives (2 of 2) Signature
 ORGANIZATION ASSIGNMENT LIST
9. OPERATIONS SECTION
CHIEF
1. INCIDENT NAME Land Slide Jim Mills
DEPUTY
a. BRANCH I - DIVISIONS/GROUPS
2. DATE PREPARED 2-10 3. TIME 1300
BRANCH DIRECTOR
4. OPERATIONAL PERIOD (DATE/TIME)

2-10 1800 to 2-11 DIVISION/GROUP A

Jill Hood
POSITION
0600 NAME DIVISION/GROUP B
Bill Montoya
5. INCIDENT COMMANDER AND STAFF
DIVISION/GROUP C
Jose Gomez
INCIDENT COMMANDER Dan Franklin DIVISION/GROUP- Sanding
Rob Paulson
DEPUTY
DIVISION/GROUP- Parking Lot Andy
SAFETY OFFICER Pam Wetzel b. BRANCH II - DIVISIONS/GROUPS Anderson
BRANCH DIRECTOR

Command and Operations

General Staff Supervisors to
Division/Group
Level

Organization Assignment List, ICS

Form 203
 1. BRANCH 2. DIVISION/GROUP
Search and Rescue ASSIGNMENT LIST
3. INCIDENT NAME 4. OPERATIONAL PERIOD

Land Slide DATE: 2-10/2-11

5. OPERATIONAL PERSONNEL
OPERATIONS CHIEF
Jim Mills DIVISION/GROUP SUPERVISOR Andy Anderson
BRANCH DIRECTOR TACTICAL GROUP SUPERVISOR

6. RESOURCES ASSIGNED THIS PERIOD

EMT LEADER PICK

ASSIGNMENT LIST

Organizational Supervisor of
Operations
Elements this Assignment
Section Chief

Assignment List, ICS Form 204

(1 of 4)
 6. RESOURCES ASSIGNED THIS PERIOD
STRIKE TEAM/TASK FORCE/ EMT NUMBER TRANS PICK UP PT/TIME DROP OFF PT/TIME
RESOURCE DESIGNATOR LEADER
PERSONS NEEDED

TF #1 Don Wells 3 No Shop 1700 Shop 0530

Truck #15 Tony Anioti
Loader #2 Carl
TF #2 Gossard
Mark Jones 3 No Shop 1700 Shop 0530
Truck #2 Ann Walker
Loader #7 Paul Drew
TF #3 Larry Carpenter 3 No Shop 1700 Shop 0530
Truck #10 Bob Smith
Loader #4 Gr ittle

Resources
Assigned

Assignment List, ICS Form 204

(2 of 4)
 TF #3 Shop
Truck #8 John Dietz
Loader #6 Barry Miller
7. CONTROL OPERATIONS

TF #1- Maintain EOC, Stations 1, 2, and Police

Station TF #2- Maintain Stations 3, 4, and 5
TF #3- Maintain Stations 6,
7, and Hospital TF #4- Staging at
Shop
8. SPECIAL INSTRUCTIONS

See site maps for debris pile locations. Exercise extreme caution when
operating machinery. Rain and wind may be a factor. Wear high visibility
clothing, hat and gloves. Lunches will be delivered to Fire Stations 1, 3, and
6 at 2400. Watch for signs of stress.

Assignment and
Special Instructions

Assignment List, ICS Form 204

 9. DIVISION/GROUP COMMUNICATIONS SUMMARY
FUNCTION FREQUENCY SYSTEM CHANNEL FUNCTION FREQUENCY SYSTEM CHANNEL

LOCAL LOCAL
COMMAND 800 mHz 2JSUPPORT 800 mHz
REPEAT REPEAT 3J
DIV/GROUND
TACTICAL 800 mHz 6JGROUND
TO AIR

PREPARED BY (RESOURCE UNIT LEADER) APPROVED BY (PLANNING SECTION) DATE TIME

Tom Fry Alice 2-10 150

Walker 0

ICS 204

Approved by Communications for

Planning this Assignment
Section Chief

Prepared by
Resources
Unit Lead

Assignment List, ICS Form 204

(4 of 4)
 1. INCIDENT NAME
INCIDENT RADIO COMMUNICATIONS PLAN

4. BASE RADIO CHA

Winter Storm
SYSTEM/CACHE CHANNEL FUNCTION FREQUENCY/TONE

City/County 2J
Command

City/County 6J
Operations

Priority 1
Command to Ops Priority 2
Tactical
Assignments

Incident Radio
Communications Plan, ICS
Form 205
 1. INCIDENT NAME 2. DATE PREPARED 3. TIME PREPARED 4. OPERATIONAL PERIOD
MEDICAL PLAN 2-10 1530 2-10 1800 to 0600 2-
Land Slide
5. INCIDENT MEDICAL AID STATIONS
11 Aid Stations
PARAMEDICS and Level of
MEDICAL AID STATIONS LOCATION YES NO Service
Fire Station 1 1171 S. 5th Ave.
Fire 950 Bellingham Way
Station
Fire 2 4
Station 2100 Main
Fire Station 6 4700 N. 12th Ave.
Fire Station 7 170 West Oakdale
6. TRANSPORTATION
A. AMBULANCE SERVICES

ADDRESS PHONE MEDICS

Instructions,
Minor injuries will be treated at closest Medical Aid/Fire Station.
Major injuries call 911 for assistance. if required
Any injury received on the job requires notification to immediate incident supervisor,
Operations Section Chief, IC and Safety Officer and completion of Accident/Injury
Form 104 A & B.
LSC
9.PREPARED BY (MEDICAL UNIT LEADER) 10. REVIEWED BY (SAFETY OFFICER)

206 ICS 8/78 John Hilman Pam Wetzel

Medical Plan, ICS Form 206

Additional Supporting Documents:
Maps and incident
facility plans
Safety messages
Detailed weather
forecasts
Phone Lists
Other important
information for
operational
supervisors
Planning Meeting - Agenda Responsibility
Situation & resources briefing Planning Section Chief

Incident objectives & policy issues Incident Commander

Primary & alternative strategies to meet Operations Section Chief; other Section
objectives Chiefs contribute

Specify reporting locations & additional Operations Section Chief;

facilities needed Logistics Section Chief assists

Develop the resources order Planning/Logistics Section Chiefs

Consider support requirements needed for Logistics Section Chief

communications, traffic, safety, medical, etc.

Finalize, approve, & implement the IAP Planning Section Chief finalizes IAP;
Incident Commander approves IAP; General
Staff implements IAP
4
Prepare the
Plan
 4. Prepare the Plan
Major elements in a
written action plan: Communications;
Medical;
Support Traffic;
Plans Map; etc. ....
Assignments
204
Organization
203

Objectives
Objectives
202
202
Incide
nt
Action
Plan
 4. Prepare the plan
Finalize the Incident Action Plan:
Compile plan components
Obtain Incident Commander
approval
Determine numbers of
personnel requiring IAP
required & reproduce copies
Conduct Operational
Briefing
Sample Operational Period Briefing Agenda
Agenda Item
Incident Objectives
Current Situation Update
Weather Forecast
Operational Assignments
Safety Briefing
Logistical Concerns
Financial Concerns
Information Plan and Updates
Cooperating Agencies
Closing Comments
Next briefing Schedule
Position
Planning Section Chief
Operations Section Chief
Incident Meteorologist
Operations Section Chief
Safety Office
Logistics Section Chief
Finance/Admin Section Chief
Public Information Officer
Agency Representatives
Incident Commander
Planning Section Chief
G-39
 Operational Period Briefing
Hints
Always face your responders when briefing.
Roll call each Divisions Responders to
assure you have your resources.
Do not roll call your team members.
Utilize the map to give instruction and
directions.
Only Operations Chief should have the
Division Assignment Lists (ICS 204s) in
their hand.
 Operational Period Briefing
Hints
Plans Chief Designate breakout areas for
Division Supervisor Briefings with
Responders.
Incident Commander give brief closing
comments.
KISS Keep It Short & Simple
5
Implement the
Plan
 5. Implement the Plan

For Smaller Incidents

Executive the plan based on the
verbal briefing by the IC
ICS Form 201 may be helpful

For Larger Incidents

Require written Incident Action Plan
General staff will implement the plan
6
Evaluate the
Plan
 6. Evaluate the Plan

Does the plan accurately reflect the

current situation? If not, modify it.

Monitor progress against planned

tactical operations.

Make adjustments as required.

 Module 7 Activity 1:
Incident Action Plan Development
INSTRUCTIONS:
In your groups, complete an IAP for the
Rizal Earthquake incident.
Utilize all previous documents to build your
IAP.
You will have the entire afternoon to
complete the IAP.
Your IAP will be utilized for your
Operational Briefing.
 Module 7 Activity 2:
Operational Period Briefing
INSTRUCTIONS
Working as a team, prepare an operational period
briefing using the information from the scenario
begun in the previous units.
Include the following roles:
Incident Commander and Command Staff
General Staff
Technical or Weather Specialist
Be prepared to present your briefing in the
morning of Day 3.
 Module 7 Objectives
Upon completion of this module, participants
will be able to:
1. List the major steps involved in the
planning process;
2. Identify the ICS titles of personnel who
have responsibilities in developing the
Incident Action Plan and their duties;
 Module 7 Objectives
3. Identify incident objectives for a
simulated scenario;
4. Describe appropriate strategies and
tactics to meet incident objectives for a
simulated scenario;
5. Explain the use of Operational Periods in
the planning process, and how
Operational Periods are derived;
 Module 7 Objectives
6. Explain the function of the Operational Planning
Worksheet (ICS-215) and other forms which may
be used in preparing the Incident Action Plan;
7. Explain the criteria for determining when the
Incident Action Plan should be prepared in writing;
8. Identify the kinds of supporting materials included
in an Incident Action Plan, and
9. Develop an Incident Action Plan and conduct an
operational briefing for a simulated scenario.
QUESTIONS???