TON DUC THANG UNIVERSITY

ENGLISH PROGRAM
Final exams briefing

Extra activities Oct 2016

EMAIL WRITING
OUR CENTER
Building E
 OVERVIEW
Purpose of writing email
Kinds of email
Content and Structure of email
Abbreviations frequently used in
English email
Common mistakes
 PURPOSE OF
WRITING EMAIL
Communication: communicating with instructors and
professors
Keeping in touch with friends
Requesting information from other people or
businesses
Applying for scholarships, jobs and internships
 KINDS OF EMAIL

Formal
Informal
 KINDS OF EMAIL
Formal: Asking information, giving
information, email of complaint, email of
congratulations, email of thanks
Written to a professor, colleague, boss, etc.
Must always be professional
Accurate grammar, punctuation, and spelling
necessary
 KINDS OF EMAIL
Informal: accepting an invitation, refusing
an invitation, email of sympathy, email of
congratulations, email of thanks
Written to friends and family
Accuracy and grammar (spelling and
punctuation) are not important
You can make up your own rules
 CONTENT AND STRUCTURE OF EMAIL

Opening
(beginning)
Body
Ending
 CONTENT AND STRUCTURE OF EMAIL
Opening (beginning)
Formal Informal
Dear Sir/ Madam, Hi Dennis,
Dear Sir or Madam, Hello Claire,
To whom it may concern: (especially Dear Mum,
AmE) (note: salutations are followed by a (,)
Dear Mr/ Ms Jones, comma, exception: To whom it may
Dear Dr Smith, concern:)
(note: First names are NOT used. Using
Miss or Mrs to address a woman is not
appropriate, as you dont know whether
shes married or not)
 CONTENT AND STRUCTURE OF EMAIL
Body
Positive comment (Thank you for)
Reason for writing
Explanation
Action require
Explain necessity
 CONTENT AND STRUCTURE OF EMAIL
Ending
Closing-Positive comment (Thank you, Best
regards, Sincerely, Yours..)
Signature
Attached files
ABBREVIATIONS FREQUENTLY USED
IN ENGLISH EMAIL

BCC: Blind carbon copy

ABBREVIATIONS FREQUENTLY USED
IN ENGLISH EMAIL
ABBREVIATIONS FREQUENTLY USED
IN ENGLISH EMAIL
COMMON MISTAKES

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COMMON MISTAKES
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COMMON MISTAKES

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COMMON MISTAKES
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 E0012 Building E
Tel: 08 377 55 064
Email: clc@tdt.edu.vn