Invigilation

Invigilation
What is an invigilator?
The person in the examination room
responsible for conducting a particular
examination in the presence of candidates
They have a key role in upholding the integrity
of the external examination/assessment
process
The role of the invigilator is to ensure that the
examination is conducted as the rules
Invigilation
Why do you need invigilators?
The invigilator is present at all times to ensure:
That all candidates have an equal opportunity to
demonstrate their abilities
Security at all times - before, during and after the
exam
That possible candidate malpractice is prevented
That possible administrative failures are prevented
Invigilation
Things an invigilator must do:
Be familiar with the following JCQ documents
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Things an invigilator must do:
Give all their attention to conducting the
examination properly
Observe each candidate in the examination
room at all times
Must inform the head of centre if they are
suspicious about the security of the
examination papers
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The requirements
Written examinations:
At least one invigilator must be present for each group of
30 candidates or fewer
Practical examinations (Art timed tests, timetabled
ICT and Science practical exams)
At least one invigilator must be present for each group of
20 candidates or fewer
On-screen tests
At least one invigilator must be present for each group of
20 candidates or fewer
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Starting the examination
The invigilator must ensure that:
Candidates are seated according to the set seating
arrangements
Candidates follow the regulations of the
examination
Candidates check to see that they have the correct
paper and all the material they need for the
examination
Candidates read the instructions on the front of the
question paper
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Starting the
examination
Instructions for
conducting
examinations
Section 10, pg 18
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Supervising the candidates
Invigilators must:
Supervise candidates throughout the whole time
the examination is in progress - giving their
complete attention to this duty at all times
Remain aware of emerging situations
Move around the assessment area quietly and at
frequent intervals
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Malpractice and other Irregularities
Irregularities in the examination room must be
recorded
If a candidate is suspected of malpractice, the
invigilator must warn the candidate that he/she
may be removed from the examination room
Remind invigilators that they must record what
has happened in the examination room.
In a case of suspected malpractice, invigilators
should remove and keep any unauthorised material
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At the end of the examination
Instructions for conducting examinations
Section 14, pg 22
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On-screen tests
If possible use invigilators who are competent
in the use of IT
During an on-screen test candidates may have
to share access to a printer.
Remind your invigilators that work may need to be printed off
outside the time allowed for the test
Candidates must not be prevented from doing so, however,
they must be supervised at all times
Consider appointing an invigilator as a print monitor,
collecting candidates printouts for them
Invigilation Three Step Guide

Name
Date
Invigilation Three step guide
Step 1 - Preparation
What skills do people need to be a good
invigilator?
Where will you find suitable invigilators?
Invigilation Three step guide
Step 2 - Training
Prepare a handbook for invigilators using
appropriate sections from the ICE booklet
Hold a training session for new invigilators
Hold an update meeting for your existing
invigilation team so that they are aware of any
changes
Make sure that invigilators are appropriately
trained in their duties
Invigilation Three step guide
Step 2 - Training - Access Arrangements
Organise a training session for those who will be
facilitating an access arrangement candidate
Photocopy and laminate the appropriate sections
of the pink booklet
Make sure that all those involved invigilators,
readers, scribes, prompters - understand the rules
Identify candidates with access arrangements on
your centre timetable and on seating plans
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Hints and Tips
Use the QCDA Invigilation resources, particularly the Invigilation
Three Step Guide
Be familiar with the JCQ ICE booklet and the Notices
Do not try and do everything yourself
Trust your well trained invigilators
Make sure that invigilators know what is expected of them
Think about appointing a senior invigilator
Have a member of teaching staff present at the start of the
examination
Keep a database of your invigilators and use them all regularly
Introduce your invigilators to the students