How much is that hoagie in the

window?
 Student Objectives:
Define the term food cost
Perform simple percentage food cost calculations
Define the term formula pricing
Describe the term product specification and relate its
role in maintaining food cost
Define the term minimum standard
Define the term par stock and describe how it is
related to food cost
Define the term portion control and discuss how to
implement effective portion control
Define physical inventory and describe its importance
in controlling and defining food cost
Demonstrate the ability to calculate food cost and
percentage food cost
 I. What is food cost? Food cost is the cost
of food prepared for and consumed by the
customer. In a broader sense, it is part of
The Cost of Sales which refers to the cost of
all products, both food and beverage,
consumed by the guest.
 A. Food costs are traditionally expressed in
both dollar amounts and as a percentage of
sales. For example, if your operations
monthly sales were $75,000 and your food
costs were $25,000, what would your
percent food cost be for that month? (33.3).
 B. Actual food cost dollars are essential to keep
track of, but food cost is a variable expense that
rises and falls with the volume of sales

(i.e., its size is relative to the volume of sales). A

percentage food cost can be a reliable indicator of
performance and should remain consistent
regardless of sales volume.
 C. There is no magic number when it comes to
food cost percentage.
Percentage food costs are what your operation
decides for them to be.
Your operations targeted food cost will vary
depending on the market segment you serve,
your volume of business, fixed expenses and
overhead, other variable costs, desired profit and
your sales and pricing strategies.
 D. Percentage food costs are valuable to the
foodservice manager because
they can readily be compared to previous reporting
periods, budgets and industry averages for operations
that fall into similar categories (i.e. quick-serve Mexican
restaurants in central Texas with an annual sales
volume of $750,000 to $1,000,000). In this way the
manager can gather quick feedback for comparison and
can judge optimal performance.
 II. Controlling food cost
A. The menu
1. When costing and pricing the menu, each
individual item is not formula priced according to the
targeted food cost. If this was the case, given a 30%
targeted food cost, a glass of iced tea that costs your
operation 5 cents to produce would only sell for 20
cents.

Consequently, if your operation used formula pricing for

a shrimp cocktail that costs $5 to produce, your selling
price would be $20 (not a likely price point).

Pricing strategies are designed to derive an average

food cost from all items on the menu and the frequency
of sales for each item in the menus product mix.
 II. Controlling food cost

B. Purchasing
1. Specifications (specs): All of the food,
beverages and supplies that your operation has
selected to meet certain minimum specifications
to ensure the quality and consistency your
customers have come to expect when they visit
your facility.
 B. Purchasing
2. These specifications are in writing, and
will determine the cost of goods being
purchased from outside vendors.
 B. Purchasing
3. Most operations put their product specs
out to bid or enter into a buying agreement
with a trusted, reputable vendor.
 B. Purchasing
4. Prices may fluctuate with the seasonality of
items and other supply and demand situations.

Try to determine pending price fluctuations in

advance through discussions with your vendors
and apprise management of any pending price
changes.
 B. Purchasing
5. Vendors adherence to minimum
specifications must be monitored with each
delivery.
 B. Purchasing
6. Price is not always the determining
factor. Service, flexibility, consistency and
trustworthiness of the vendor must be taken
into consideration.
 B. Purchasing
7. Sometimes food cost can actually be too
low. Remember that specifications are
carefully outlined in order to achieve
customer satisfaction and expectations. If
the purchasing agent compromises quality
for price, food cost may drop but so will your
customer base.
 B. Purchasing
8. Most operations have a written code of
ethics for purchasing that forbids the
purchasing agent to receive any personal
compensation from suppliers, either in the
form of kickbacks or gifts.
 C. Receiving and storage
1. Delivery times should be scheduled to meet the
needs of the operation. Trained personnel must be
present to check in, weigh, count and examine each
delivery at the time of delivery.
2. Discrepancies and/or rejected products must be
noted at the time of delivery.
3. Invoice prices must match those quoted on the
order form. Adjustments or credit memos should be
issued immediately.
4. Management should be notified about any
discrepancies, back-orders, out-of-stocks or rejected
product.

 5. All perishable inventory should be rotated into

stock immediately upon
delivery.
6. All inventory should be dated upon receipt.
7. All storage facilities should be monitored regularly
for temperature and sound storage practices to
maintain maximum product quality, shelf life and
safety.
8. All products should be inventoried and accounted
for on a regular basis.
9. Minimum par levels should be established and
maintained to avoid over-and under ordering.
10. FIFO (first in, first out) stock rotation should be
practiced and monitored.
 D. Preparation
1. Food preparation staff should be issued only the
supplies needed for that days/shift work needs.
Requisitions should be maintained for all goods
taken from storage for production, and these
requisitions should be logged.
2. Perpetual inventories should be taken on high
cost items (steaks, lobster tails, etc.) and matched
against sales and waste sheets.
3. A.P. to E.P. yield tests should be done frequently.
4. Portion control procedures should be set in
place and carefully monitored.
 D. Preparation
5. Waste sheets should be in place and
monitored.
6. Use small batch preparation and progressive
cooking principles.
7. Production schedules should be in place and
updated daily.
8. Production charts and carry-over foods need to
be logged and identified for immediate use.
9. Make sure scales are in place and portion
control is being followed.
10. Food preparation staff needs to be well trained.
 E. Controlling inventory
1. Complete physical inventories should be taken
frequently.
2. Most foodservice operations take inventory at
least twice a month.
3. The end-of-month (EOM) inventory reflects the
end of an accounting
period and is the inventory that is entered into
the monthly profit and loss
statement (a.k.a. financial statement); other
inventories are for proactive
control by management.
 E. Controlling inventory
4. All food items are entered into a record and
that record is extended to reflect the as-
purchased value of all food items. (A similar
inventory is taken for all products related to
alcoholic beverage service.)
 E. Controlling inventory
5. Physical inventory sheets should be
designed to be taken shelf-to-sheet.
6. This value of the closing inventory is
then used with the food revenues for
the same time period to determine the
cost of goods sold (C.O.G.S., or
food cost).
 E. Controlling inventory
7. The dollar value of closing inventory of any
given accounting period is
also the value of the opening inventory for the
next accounting period.
8. The formula for determining food or beverage
cost is expressed as follows:
Opening Inventory + Purchases =
Total Available - Ending Inventory =
Cost of Food
 E. Controlling inventory
9. A useful mnemonic tool for the student to recall this formula is
OPEC. Example:
Grey Goose Caf Month Ending 05/30/2001
Cost of Food
Opening Inventory $2,000
+ Purchases $6,000
= Total Available $8,000
- Ending Inventory $3,000
= Cost of Food $5,000

Cost of Food/Revenue = % $5,000/$18,000 = 28%

Budgeted Cost = 30%

Actual = 28%
Variance = 2%
 10. Determining prime cost

Prime cost is a measure of your critical

variable expenses

a. Cost of sales
b. Cost of labor
c. The above two items subtracted from your revenue equals your
prime costs
d. The prime cost is a principle indicator of performance and
profitability by determining contribution to overhead
 11. Customer ordering
a. Ensure effective communications
procedures are in place between the line
cooks and the service personnel.
b. Remove any barriers (physical or
otherwise) to efficient service and correctly-
produced customer orders.
 11. Customer ordering
c. Monitor line or service personnel who
are frequently involved in menu items
being misfired, improperly prepared,
improperly served or sent back by the
customer.
 11. Customer ordering
d. Line and service staff need to be a well-
trained team focused on customer
satisfaction.
 III. Six tips for controlling food
cost
A. Frequent line checks: conduct a line
check prior to each meal period or day
segment. Some things to look for
 A. :
line check, Some things to look for

1. Taste the food 5. Ensure proper

2. Check the portion control is in
place
holding
temperatures 6. Check line pars
3. Make sure against forecast
recipes are being 7. Inspect in-line
followed storage and
refrigeration for
4. Ensure minimum
organization
specifications are
8. Check back door
being used
security
III. B. Employee training

1. Observe
employees at work
2. Note where
minimum standards
are not being met
3. Schedule retraining
on those standards
 C. Schedule regular meetingsHave frequent
kitchen meetings. Daily, post shift meetings are
good forums for
1. Discussing all the shift events and offering
praise
2. Reviewing what went wrong, involving the staff
in discussing solutions
3. Updates on food cost status from previous day
 D. Menu analysis

1. Review your product

sales mix daily
2. Track your best and
worst selling items
3. Investigate the worst
selling items
D. Menu analysis
4. If all specs and
procedures are being
followed, determine if item(s)
should be replaced on the
menu by successful specials
5. Check your menu for
infrequently-used items and
recipe ingredients and try to
find a way to remove them.
Simplify your inventory!
6. Stay on top of vendor
price changes; it may impact
your menu, recipes and
menu pricing
 E. Establish security systems

1. Meat and alcoholic beverage storage is

locked
2. Perpetual inventories are reconciled
3. Back door remains locked
 E. Establish security systems

4. Managers are highly visible

5. Employees are accounted for
6. Trash runs are periodically and randomly
accompanied by a manager
 F. Monitor systems

1. Management follow-through
Check inventories
Due line checks
Follow up on all employee and maintence
issues.
 F. Monitor systems

2. Managing by example
Be highly visible
On floor
In back of the house
Be consistent in how you deal with customers and
employees, Are you thinking what is best for the
business when making decisions.
 F. Monitor systems

3. Maintain ticket and transaction control,

audit frequently:
Check for:
A beverage for every guest
An entre for everybody
Randomly compare table contents to what is on
check/ make note of variances and settle all
disputes at checkout.
 F. Monitor systems

4. Investigate all till variances at all POS

systems and reconcile
Why is there a variance
Who is responsible for the error
Was food being prepared without a ticket
Is there a possibility of wrong doing or just an
honest mistake