Module Training Amos

Exit to Menu
What is AMOS?
Amos is a Computer based system to
assist an organisation to ..
* Plan and report Maintenance
* Perform Stock Control
* Help in Stock Purchasing
* Assist in Budgeting effectively
Exit to Menu
Why does OMI need a PMS?
OMIs commitment to Quality
Streamline Procurement
Reduce maintenance /spares cost
Standardise Maintenance on board vessels
Introduce a quality system to the ships staff
Exit to Menu
How will A4W help
shipstaff.
To generate and plan routine maintenance tasks.
To report maintenance
To centralize stock control/maintenance/ordering into
one system.
To maintain a history of maintenance records.
To report deficiencies/non-conformities and other
unplanned maintenance
To exchange data to/from the office without delays and
additional paperwork.
To improve productivity & ease work load.
Exit to Menu
How will A4W help the
office.
To understand the ships needs better.
To assist ship staff in planning out the port
stays(in way of arranging surveys/workshop
assistance etc.)
To streamline procurement.
To effectively meet budget requirements.
To easily exchange data between ship and
shore by way e-mail, or other means.
Exit to Menu
What will ship staff need to
do
Generate work orders and report work along with the history
of the work and spares used.
Update Component running hour counters periodically .
Requisition spares and acknowledge receipt of the same
Enter new components/stock items if not already existing in
the system.
Enter new maintenance routines or change existing ones
depending on component history
Check inventory of stock at the end of each year.
Generate reports
Exit to Menu
STARTING THE AMOS
PROGRAM
In the Logon window
Enter
Login ID as MASTER or CHENG
and
Password as Name of the vessel, e.g. PAGODA
Exit to Menu
The Logon screen
CHENG
******
Exit to Menu
AMOS TRAINING MODULE
Introduction Switching Depts.
Updating Counters
Work Orders
AMOS
AMOS Reporting Work
Requisitions
Registers Export / Import
EXIT
SWITCHING DEPARTMENTS
Click File
Exit to Menu
SWITCHING DEPARTMENTS.
Click Switch
Department
Exit to Menu
SWITCHING DEPARTMENTS.
Select appropriate department.
For eg. Click on Alarms to switch to Alarms

Department.
Exit to Menu
SWITCHING DEPARTMENTS
Note that you are now in Alarms Department.
Exit to Menu
UPDATING COUNTERS
Click
Maintenance
Exit to Menu
UPDATING COUNTERS
Click Update
Exit to Menu
UPDATING COUNTERS
The Filter window is displayed as follows :
NOTE : The Filter assists in narrowing down the search for the
required data.
Click Ok
Exit to Menu
UPDATING COUNTERS
Select the Component whose

Counter is to be updated
Exit to Menu
UPDATING COUNTERS
Click Options
Exit to Menu
UPDATING COUNTERS
Click Add To
Current Value
Exit to Menu
UPDATING COUNTERS
The followiing Add to Current Value window is displayed.
250
Enter the value to be added.

Click OK.
Exit to Menu
UPDATING COUNTERS
Note: The Counter value is incremented by

the updated value , i.e. by 250
Exit to Menu
VIEW / PRINT WORK ORDERS
Click Maintenance
Exit to Menu
Click Work Orders
Exit to Menu
The following Filter window is displayed.
If work orders are taken on a weekly basis, click Due

This Week in the Planning section. Click OK
Exit to Menu
The Work Orders window is displayed as shown below.
Click Print
icon
To Print,
tick here
Exit to Menu
The following window is displayed.
Click OK
Select List
Exit to Menu
REPORTING WORK
Select PLANNED MAINTENANCE or UNPLANNED
MAINTENANCE for further details.
PLANNED WORK
UNPLANNED WORK
Exit to Menu
REPORTING PLANNED WORK
Click Maintenance
Exit to Menu
Click Report Work
Exit to Menu
The following Report Work window is displayed.
Enter Component No. if

Report By is Component
Enter Work Order No. if

Report By is Work Order
Exit to Menu Click Next

The following window is displayed
SelectComponent for which

the work is to be reported
Click OK
Exit to Menu
The following window will be displayed
Note: the selected component

is displayed here

Select a planned work item,

e.g. as shown here
Exit to Menu Click OK

Finally,
Click
this
icon
Save
Enter
Date
Done
Enter
Stock
Used,
if any
Enter
History,
if any
If applicable, This window will open, wherein, Exit to Menu

Enter Counter figures
PLANNED MAINTENANCE
Sample of Counter based job planned maintenance window:
Tick in this
box if this
work is
carried out
prior to due
date, due to
breakdown,
etc.
Enter Counter figures
Exit to Menu
How do I report a breakdown which are part of Planned Maintenance
System?
E.g.: Main Engine decarb due to broken piston rings.
- Report as per PLANNED WORK procedure
However, Tick the box as shown , in next page
Exit to Menu
Sample of reporting breakdown work, which are part of PMS
Tick these boxes and update stock

used and write history
Exit to Menu
REPORTING UNPLANNED WORK
In the main Menu, click on Maintenance / Requisition Work.
Click Report Work
Exit to Menu
Enter Component No. if

Report By is Component
Enter Work Order No. if

Report By is Work Order

SelectComponent for which

the work is to be reported
Click OK
Exit to Menu
The following window will be displayed
Note: the selected component

is displayed here

Select Unplanned
Maintenance
Exit to Menu
Click OK
Following window will be displayed
Finally,
Click
this
icon
Save
Enter
Date
Done
Enter
Stock
Used,
if any
Enter
History,
if any
Enter Maint. Type &

Maint. Cause
Tick the Reporting
Options,viz. History Details
Exit to Menu
& Stock Used
How do I Report..
1.Breakdown, Which is not part of PMS? E.g. Main deck railings bent
& same to be straightened.
2. One time job? E.g. Installation of Continuous Monitoring System
for IG Oxygen %, Pressure & Temp.
3. Superintendents Work Order / Vetting Job?
The procedure is same as that for
Unplanned Work.
However, prior to reporting, Requisition
Work is to be done.
Procedure for Requisition Work Click Here
Exit to Menu
REQUISITION WORK
In the Main Menu, Select Maintenance / Requisition Work
Click here to access

Requisition Work
window
Exit to Menu
REQUISITION WORK
In the following window, fill in relevant details:
Select suitable Maint.

Criteria from the drop-
down list if it matches,
else leave this block blank
Exit to Menu Click OK

MAKING REQUISITIONS
Click Stock
Exit to Menu
MAKING REQUISITIONS
Click
Wanted
Exit to Menu
MAKING REQUISITIONS
Click OK
Enter the appropriate code for the Stock Items to be requisitioned in

the Number field.
For eg. : ME (for Main Engine Stock Items), AE (for Aux. Engine
Stock Items) and so on.
Exit to Menu
MAKING REQUISITIONS
The following Stock Wanted window is displayed.
Select Stock
Item to be
Requisitioned
Exit to Menu
MAKING REQUISITIONS
Click on Save
icon to save data Enter Qty. Reqd.
in Wanted
Column
Enter
Component No.
2.00 ME.080 in For
Component
Column
Exit to Menu
MAKING REQUISITIONS
Click on
Purchase
Exit to Menu
MAKING REQUISITIONS
Click onForms
Exit to Menu
MAKING REQUISITIONS
Click OK to
view all Forms
To view only Requisition Forms,deselect the Purchase

Order and Query by clicking on the tick boxes next to
them in the Include Forms of Type and Status section
of the Filter window.Then click Ok.
Exit to Menu
MAKING REQUISITIONS
The following Forms window is displayed.
Click on New
icon to create a
new Requisition
Form.
Exit to Menu
MAKING REQUISITIONS
The following Form Creation window is displayed.
Select Automatic to
Click OK
automatically pick up all
Qty. entered in Stock
Wanted window
Exit to Menu
MAKING REQUISITIONS
The following Create Forms(Automatic) window is displayed.
Click OK.
Exit to Menu
MAKING REQUISITIONS
The following Forms window is displayed with the new Requisition
highlighted.
Enter Title
196-025-ES
ME SPARES
Enter Number of
the Requisition
Form.
Click on Save Click on the Line Items icon to check

icon to save data whether the requisitioned Stock Items are
listed as desired.
Exit to Menu
MAKING REQUISITIONS
The following Line Items window is displayed.
Click to close
the Line Items
window.
Check whether all the Requisitioned Stock Items are listed.
Exit to Menu
PRINTING REQUISITIONS
Requisition Forms are printed in the following manner.
In the Forms window,tick the box to the left of the Requisition to be
printed.
Click Print icon.
Exit to Menu
PRINTING REQUISITIONS
The following Print Tagged Forms window is displayed.
Click ok to print..
Select Printed Form (Original) in the Output Format section by

clicking on the radio button beside Printed Form (original).
Exit to Menu
EXPORT
Click File
Exit to Menu
EXPORT
Click Export
Exit to Menu
EXPORT
The following Export window is displayed.
To enter Selection File, click on the magnifying glass to the

right of the Selection File field.
Exit to Menu
EXPORT
Select the file Shpexp from the list. Click Open
Exit to Menu
EXPORT
The File Name is an automatically generated number. Click OK to

start Export
This Export File is saved in the following path : operation
c:\Program Files\Amos\Transfer
This file is to be sent to the office as an attachment in
RYDEX
Exit to Menu
IMPORT
The following procedure is to be carried out to perform the Import

operation.
The Import File sent by the office is received as an attachment in
Rydex.
Copy this file to the following path c:\Program Files\Amos\Transfer
Note that the filename has an extension .off
Exit to Menu
IMPORT
Click File
Exit to Menu
IMPORT
Click Import
Exit to Menu
IMPORT
The following Import window is displayed.
To enter Selection File, click on the magnifying glass to the

right of the Selection File field.
Exit to Menu
IMPORT
Select the file Shpimp from the list. Click Open
Exit to Menu
IMPORT
To select the File name click the magnifying glass to the

right of the File Name field.
Exit to Menu
IMPORT
The following Select File window is displayed.
Select the file sent by the office. Click Open
Exit to Menu
IMPORT
Click OK to
start Import
operation
Exit to Menu
Exit to Menu
AMOS FOR
WINDOWS
Exit to Menu
What is Maintenance?
Maintenance means ensuring that machines,

equipment or structures
* do not deteriorate till the point that they
become inoperable.
* are able to undertake what they were
designed to do
* do not constitute a safety risk if their use is
continued.
Exactly how the above is achieved in a cost effective
manner, is the art of maintenance.
Exit to Menu
The aims and objectives of
Maintenance ...
Maximise ship availability

Minimise repairs
Zero Breakdowns
Exit to Menu
OPERATING EXPENSES
(Avg. annual breakup for a Suezmax tanker)
Insurance
10%
Admin
10%
Manning
42%
Rep/Maint
12%
Stores/lubes
26%
Source - CAMS
Exit to Menu
What is AMOS?
Amos is a Computer based system to
assist an organisation to ..
* Plan and report Maintenance
* Perform Stock Control
* Help in Stock Purchasing
* Assist in Budgeting effectively

Exit to Menu
Why does OMI need a PMS?
OMIs commitment to Quality
Streamline Procurement
Reduce maintenance /spares cost
Standardise Maintenance on board vessels
Introduce a quality system to the ships staff
Exit to Menu
How will A4W help
shipstaff.
To generate and plan routine maintenance tasks.
To report maintenance
To centralize stock control/maintenance/ordering into
one system.
To maintain a history of maintenance records.
To report deficiencies/non-conformities and other
unplanned maintenance
To exchange data to/from the office without delays and
additional paperwork.
To improve productivity & ease work load.
Exit to Menu
How will A4W help the
office.
To understand the ships needs better.
To assist ship staff in planning out the port
stays(in way of arranging surveys/workshop
assistance etc.)
To streamline procurement.
To effectively meet budget requirements.
To easily exchange data between ship and
shore by way e-mail, or other means.
Exit to Menu
What will ship staff need to
do
Generate work orders and report work along with the history
of the work and spares used.
Update Component running hour counters periodically .
Requisition spares and acknowledge receipt of the same
Enter new components/stock items if not already existing in
the system.
Enter new maintenance routines or change existing ones
depending on component history
Check inventory of stock at the end of each year.
Generate reports
Exit to Menu
How AMOS works ...
Purchasing Budgeting
Items into
stock when
orders recd
Stock Items Maintenance

Items out of Stock
when Maintenance
carried out
Exit to Menu
Program Structure for OMI
fleet
Program divided into following departments ...
###.01 - ALARMS
###.02 - CERTIFICATES
###.03 - DECK
###.04 - ENGINE
###.05 - FIRE AND SAFETY
(### is a unique number given to each vessel which is the same as

its accounting code)
Exit to Menu
OMI Codes used for AMOS
FORMAT OF COMPONENT CODE
Component Code .. ##.xxx
Alphabetical code denoting

system..e.g.
BB - Bilge and Ballast Numerical code in hierarchical order
LS - Life Saving Systems denoting Parent Components and
CH - Cargo Handling System sub-components
Exit to Menu
FORMAT OF SPARE PART CODE
Stock Item Code .. ##.xxx.xxx
Component Code Spare part numbers in

numerical sequence ...
001, 002, 003 & so on
Exit to Menu
FORMAT OF WORK ORDER CODE
Work Order Code .... ###.##.####
Sequential No.
Automatically
Installation No generated
(based on Accounting No of vessel) (resets to 0001 at
start of each year)
Department No
Exit to Menu
FORMAT OF ORDER CODE
Requisition Code .... ###.###.XX
Alphabetical
code as per OMI
Installation No existing format
(based on Accounting No of vessel)
Sequential No starting
from 001
Exit to Menu
Examples of Codes used in
A4W
AE.085 - A/E Turbocharger
AE.085.001 - Sealing bush for T/C
FF.230- Emergency Fire pump

Fire Fighting System
FF.230.005 - O-ring for casing

For Emergency Fire Pump Exit to Menu
Examples of Work Order
codes
156.03.0095 - Work Order No.95 in the
Deck Dept on the vessel Pagoda
079.05.0345 - Work Order No. 345 in the

Fire and Safety Dept. on the vessel Volga
Exit to Menu
GRAPHICS FOR LOGON WINDOW
Enter Login
ID either as
MASTER or
as CHENG
Enter ships
NAME
Exit to Menu
REGISTERS
Each department primarily comprises of the
following registers:
Components
Stock items
Job descriptions
Addresses
Rounds
General (Units, Job classes,etc.)
Maintenance
Exit to Menu
Various Registers in AMOS
Address
Register
Location
Register Job
Register
Component
Stock Item Global
Register
Register Registers
Exit to Menu
REGISTERS
This module still under review.
Exit to Menu
MAKING REQUISITIONS
Select Stock Item to be requisitioned.
In case the Stock Item to be requisitioned is not in the list, a new
Stock Item will have to be created. Click here for more on Stock Items
Enter the quantity required in the Wanted column.
Enter the Component Number (of the Component for which this
Stock Item is being requisitioned) in the For Component column.
NOTE : To get this number you can click on Options / Used in
Component
Save by clicking on the Save icon.
The Stock Wanted window may be closed.
The Logon screen
CHENG
******

Module Training Amos

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Exit to Menu

* Plan and report Maintenance

* Perform Stock Control

* Help in Stock Purchasing

* Assist in Budgeting effectively

Registers Export / Import

For eg. Click on Alarms to switch to Alarms

Note that you are now in Alarms Department.

Select the Component whose

Enter the value to be added.

Note: The Counter value is incremented by

Click Work Orders

If work orders are taken on a weekly basis, click Due

Click Report Work

Enter Component No. if

Enter Work Order No. if

Exit to Menu Click Next

SelectComponent for which

Note: the selected component

Exit to Menu Click Next

Select a planned work item,

Exit to Menu Click OK

If applicable, This window will open, wherein, Exit to Menu

Enter Counter figures

- Report as per PLANNED WORK procedure

However, Tick the box as shown , in next page

Tick these boxes and update stock

Click Report Work

Enter Component No. if

Enter Work Order No. if

Exit to Menu Click Next

SelectComponent for which

Note: the selected component

Exit to Menu Click Next

Enter Maint. Type &

Procedure for Requisition Work Click Here

Click here to access

Select suitable Maint.

Exit to Menu Click OK

Enter the appropriate code for the Stock Items to be requisitioned in

To view only Requisition Forms,deselect the Purchase

Click on Save Click on the Line Items icon to check

Check whether all the Requisitioned Stock Items are listed.

Click Print icon.

Select Printed Form (Original) in the Output Format section by

To enter Selection File, click on the magnifying glass to the

Select the file Shpexp from the list. Click Open

The File Name is an automatically generated number. Click OK to

The following procedure is to be carried out to perform the Import

To enter Selection File, click on the magnifying glass to the

Select the file Shpimp from the list. Click Open

To select the File name click the magnifying glass to the

Select the file sent by the office. Click Open

Maintenance means ensuring that machines,

Maximise ship availability

* Perform Stock Control

* Help in Stock Purchasing

* Assist in Budgeting effectively

Stock Items Maintenance

(### is a unique number given to each vessel which is the same as

Component Code .. ##.xxx

Alphabetical code denoting

Stock Item Code .. ##.xxx.xxx