Unit 9 assignment A

2 spreadsheets comparison Abdullah Islam 498893

 Purpose of spreadsheet

Introduction
Two different ways the spreadsheet is used are example spreadsheet.xlsm this is an academic
data collective spreadsheet retention sheet this is where the students information gets the
functions and inputs down below. In the power point. I will evaluate the strengths and weakness
about both the different spreadsheets and the improvements that could be made to improve
the weaknesses. More specifically I will have focus on the purpose of the spreadsheets and what
is displayed by looking at the purpose of it and what the data shows and the datas they have,
also the features of the spreadsheet , features that will advance productivity and the usability of
the spreadsheet.
Our aim is to analyse the positives and negative points about the 2 different spreadsheets , we
must identify them and should also be explaining the features of them in detail.
More specifically I will look at the purposes, what the data displays and the data they have, we
will also look into the features of the spreadsheet, the features that will improve productivity
and the usability of the spreadsheet and if there are improvements that could be made to
improve the weaknesses.
Purpose of spreadsheet (result table retention sheet)
The purpose of this spreadsheet shows the results and predicted success of all the
students. And the results from IT course F08011.it also shows us the digits of how
many students that are enrolled currently in a college and when they are leaving.
The spreadsheet will show the students names, personal code, their predicted
achievements and maths and English grades, whether they passed or failed the
course and how far above or below the national averages of the students are. It
also gives information about what the grades of students will result in, it can also
be their predicted grades displayed, this is so that we would know the probability
of the students if they'd make it to university or either if they have plans to go for
jobs instead. The spreadsheet is made clear, labelled and highlighted so that
everything is understandable. These formulas are for the accessibility use and that
it is understandable and easy for others to read i.e. having colours sectioned. The
use of first spreadsheet is used by entering names of students and he grades
achieved by them in Maths and English. The first spreadsheet is used to work out
the grades that the students are predicted for the students. Formulas are made for
improving usability and productivity because they simplify the whole process and
understandable for users , aid usability and productivity as they are made to
Purpose of spreadsheet (tax and
debit sheet)

The purpose for this spreadsheet is to show profits and losses that the company comes across
and it makes basic calculations for the users of the sheet. The spreadsheet will show the cost of
the sales ,the gross profits ,expenses and the net profit , you also have the availability to show us
the initial investment what shows the original amount that had been invested in to whatever the
company wanted to invest their money into. It also shows units that were sold and the total sales
also the selling price for every month, 2nd spreadsheet is used by entering digits to calculate the
tax, cash flow and the investments. The difference of spreadsheets is the first Spreadsheet is
used to work out the losses and profit that the company will have. Cell formatting the colours in
each cells helps the usability as it makes the heading the focus also stands out. This sheet shows
us a detailed structure of what kinds of debts the company is experiencing. This type of
spreadsheet is useful for large companies, developments, corporates or businesses.
Formulas of excel
Calculates division, it is used to work out the percentage of the
spreadsheet e.g. =S17/150
There is the sum to calculate additions and subtractions , it is used to
add up test scores in this spreadsheet i.e. totals of the data collected.
You can also alter the sums if you want such as [=D17+F17+H17]

For our excel we have to keep track of our seats being occupied or
available , this formula helps us check it.
coloured cells show us how they had used the cell formatting
Features
Auto sums they're used to solve sums up automatically and in a quicker pace just like how it
works with a calculator, it would save time and boosts the speed of using the mathematics in
Excel for the users this improves the productivity by investing in less time by using this feature
rather than taking up time doing individual and specific calculations. The use of a calculator
figures out sums automatically so this means the accuracy is on point they are more likely to be
correct because of the built in program that supports this whereas someone doing it themselves
has more likely chance to get their calculations incorrect .
Tables Formatting - used for making and adding information into tables more easily and the
tables can be made to look better in appearance as this improves the usability of the spreadsheet,
this makes the tables look more presented ,ordered and its more easier for us to understand it.
Macros records information with data rays full of numbers and it points out what is going on
when you automate it and run it onto a system such as seeing how many people are attending
the concert etc.
Charts - They show you a visual of the records and data that is being collected such as the age
groups that will be there it will show e.g. a pie chart and will label how many of them groups are
going to be there it could be colour coded and which ever colour is persistent and has more
dominance in the quarters of the pie chart shows that they are the most in the audience
 Cells are coloured using
cell formatting to make it
user friendly/easier to
comprehend and
appealing to the users.
Dropdowns such as the
They provide a box with a
one provided here aids
dropdown menu this increases
usability and improves the
the use of usability of the
accuracy.
spreadsheets. It is also a
productive feature.
Dropdown menus is an easier
way to change the information
Formula that totals
also there is less chance of
the passes. spelling errors as the choices are
built with the menu itself. Having
dropdown menus is also a from
of cell formatting.
cell manipulation entering and editing data from cell A3 to H29
cell formatting colours cell A2 to H2 and cells D29 E29.Text
made bold boxes around cells
Formula countif -counts cells with a pass in from E2 to E28
Formula to divide number D29/C31 (retention divided by total
students)
Count A counts cells with information in them
Tools What they are being used for , e.g. to aid usability, to
increase productivity, to improve accuracy and to present output
data
cell manipulation entering and editing data from cell A3 to H29
cell formatting colours cell A2 to H2 and cells D29 E29
Formula countif -counts cells with a pass in from E2 to E28
Formula to divide number D29/C31 (retention divided by total students)
Count A counts cells with information in them
Text made bold boxes around cells
These tools are provided to assist productivity and helps the users of excel to access more ease
with their use of excel.
The data will shows how much money that is being made by selling the tickets and how much
they had also invested/gained or lost.
The spreadsheets of the students uses formulas in aiding usability and productivity as they are
made to simplify the entire process for the use of the spreadsheets.
The formula features helps improve the spreadsheets with accuracy because for the adding and
subtracting options its being done for the users and it works out in a correct way for accurate
answers.
 I had made a test on There is only result for pass
this formula and it has whereas there is no alternative
Weakness errors in calculating
some data's
for it (in case one hadnt
passed)

Results
for math
and
English
are not
been
displayed

There is no colour code

for the green section
isnt coloured in the
statements
 You can enter data inside here it is a
part of cell manipulation. The cell
formatting is used here you can also
use it to make highlights on specific
parts to make the outcomes stand out
(this is an aesthetical feature for
people to make use of.
The logical functions are used to make if
Statements here , they show you if your
functions are negative or positive answers
such as if its true or false.

By making the column formatted in

This
accounting the dollar sign is programmed spreadsheet
The cell contains an IF
to appear straight away in front of any digit is making
Statement(logical statement) to
by using cell formatting use of
work out the Monthly Payment
relative cell
The functions that is in this cell referencing amount
makes additions to with 2 cells
This sum column subtracts from with each other and also
two cells displays for you a total.
Menu
This at the top Is being used to
enhance the usability of the
spreadsheet.
Cell formatting is also being
used to create a menu. Also
this includes accuracy and
productivity as you are reading
it

This spreadsheet above works

out the financial details of the
products of the company
whether it is calculating income
, expenditure or loses of the
They also have an option that shows the total of the
calculations that is easy for the users as they can simply company
depend on this feature to do their calculations
spreadsheets both 1(overall)
The Accessibility features such as being colour coded and having the titles bold, this makes the visibility of the
layout outstanding and its also a navigation tool. Having easy and manageable features has great impact on the
usage of the spreadsheet for people who want to make alterations to at the spreadsheets.
Statements functioning properly without errors this makes the calculations and validations accurate and correct
so the users of the spreadsheet have outcome of a good piece of work and this helps all kinds of users such as
businesses/development/ institutions or personal uses.
The compatibility and productivity of the spreadsheets are in good shape as they have a lot of
availability attached to them such as the option to calculate the totals and overall grades of the
retention.
They have an Automatic re-calculation availability : So if a changes are to be made then all the related formulae's and values
will also change. This keeps the data validations secure and up to date also it helps everything that has been added to be
accurate and the same on all the pages.
There is Another Strength that is no additional software is required and this is because of the standard business software
opportunity that doesnt need any specialist training to access use of it. The extra feature is not needed because excel caters
and covers this possible occurrence.
Another Strength Is That Excel Calculates A Large Amount Of Data and also Values For You Easily . It also Allows You To Sort
The Data with Easy access. Excel can Also Allow You To Insert Graphs or Charts For Your Data's and the graphs and charts can
be derived and the data can be collected form i.e. displays the amount of passes that have been achieved, for an example
the most dominant of the results if it was fails then it will highlight that part and make it stand out depending on how much
of them results are.
The spreadsheet contains some formulas what includes add/subtracting sum features this is good because it carries out
ease for the users of the spreadsheet and not having to go through the difficulty of making different and separate
calculations sectioned part by part that could lead to extra time and effort being taken.
 Strength student retention
The dropdown menu helps you in terms of the usability and productivity. As
there's a less chance of spelling errors.
The colour scheme helps in productivity because it would attract the user to
the more relevant information.
The Formulas aid in usability and accuracy they also perform the more complex
calculations
The spread sheet is very well laid out and easy to understand.
Any of the necessary changes can be added efficiently and quickly.
They allows the user to easily see the information with ease.
 Weakness
1 The weakness that is in the spreadsheet about the result table is that it could have more information
about students like a picture or their predicted grades for an example so it gives the teacher who is going
to be marking this an insight of how the students outcome will turn out. This would boost improvements
of the usability and productivity because it allows you to identify students without going through extra or
excessive effort in searching for them.
2 There isnt any cell protection in any spreadsheet i.e. you cant lock it and this effects the privacy of ones spreadsheet. The formulas
can be altered making them very unreliable as it can be altered by anyone
3 This would be a good usability features because the user cant
Modify cells he doesn't need to.
I have also identified a couple of typos and inaccuracy with statistics and numbers that could lead to confusion and inaccurate data
being calculated.
4 The layout that is a bit too scattered on the sheet can lead to confusion and there is a more likely chance for errors and mistakes
taking place due to the overthinking and having difficulty in finding the navigations. They need to make the navigations more visible
and portioned in an orderly and spacious form.
The spreadsheet is not very appealing because there are a lack of colours used. On the table information that is present seems a bit
cramped and its also quite hard to comprehend and leaves behind a lot of understanding. The spreadsheet isnt consistent in terms of
its layout.
5 They have made it with capital letters at the start of some headings but not others this is not professional and it also affects the lack
of presentation .
6 They have also a limited currency symbol as they only used a pound sign on one of the costs which makes it inconsistent and useless
if you re to make conversions with international currency.
 There are different formulas
It also has if statements that are available like:
and sums calculations as Multiplication
a part of the Divisions
spreadsheet. Additions
subtractions

On this spreadsheet it shows you how much money

is made each month and calculates the total made
at the end of the year. They calculate their amount
of expenditure profits and it also displays if there is
any loses. There is a section that shows value of the
salvage and that gives you an rough estimate and
idea of what is being calculated.
What each formula is used for
This spreadsheet is
Using a relative cell
referencing

displays the total of students by an

IF statement i.e. counting yes in
cells from A3:A28.
This count formulae of the retention
counts the yes answers.
boxes (e.g. lists, drop-down) are used
To select a yes, no , pass or fail answers.

Here is the Conditional formatting (highlighting the cell

colours)
The cell formatting is used for highlighting the cells with colours and also shading the part.
 The purpose of the tools and techniques of both
spreadsheets, e.g. to aid usability, to increase
productivity, to improve accuracy and to present
output data.
Making use of both
This simply puts the same texts or spreadsheets can increase
numbers in to the cells.
productivity
This subtracts a
Cell.

This is multiplying.

The spreadsheet is making use of an if statement.

Review how the features (e.g. functions, layout and
structure) could improve productivity, accuracy and
usability in both spreadsheets.
The features that has been provided in spreadsheet 1 makes the usability and productivity along with accuracy
beater they are provided with the drop down menu bars also with the formulas.
The drop down menu will allow the user to change the information easily inside the cell. As the information
thats needed is already in the drop down menu so the user does not need to worry about spelling errors or
corrections that will need to be made inside the cell if they're identified. It allows quick changes that doesn't
take any time in changing. This will allow the cell user to make necessary changes without causing any faults to
it.
The layout to the student retention spreadsheet 1 is fairly simple and basic. This would make the sheet easy for
understanding by almost anyone. Because the sheet is very simple to understand and use its quite easy to know
what's happening.
There have been colours used to make the spreadsheet to standout and look easier to make it very
understandable. Boxes what have been coloured and highlighted makes the information far more visible and
easy for us to understand.
The count formulas will improve the usability of the spreadsheet by doing all the calculations and the counting's
of the students for the user. This saves the time as it puts the students in orders for you and aids in productivity.
Spreadsheet 2 tax and debit
strength
The colour scheme aids the productivity because it attracts the user
to the more relevant information.
The formulas helps the usability and accuracy by performing more
complex calculations and allows the user to easily see the
information's.
All information is laid out in clear way and its easy to see and navigate
through.
Displays all the information in separate boxes.
very detailed in structure and not just dropped in any place.
Spreadsheet 2 tax and debit
weakness
not locked so it can easily be changed by anyone this affects the privacy
of the spreadsheet.
The formulas can be altered/edited by making them very unreliable.
Too many formulas make the appearance look extremely complicated for
someone seeing it for the first time.
The spreadsheet is also really complicated to look at. There is too much
information this will confuse someone and its not easy to locate stuff.
The Spreadsheet needs to have some separate pages from where the
information comes from so we have an idea of what and how its being
calculated.