Enterprise structure

GL structure
Global structure
GL module ( Creation of GL , Postings , reporting , parking , held , recurring , sample, reversals

Accounts payable ( General config , group , number ranges , doc no ranges , vendor masters
posting of purchase invoice , outgoing payment , analysis of vendors (Reports)
KR = Vendor invoice , KZ = vendor payment , KA = Vendor doc.

There are diff types of payments methodologies :

Pre requisites is an open item ( For this we have to post an invoice first (F-43)

The entry will be :

40 Purchase acdr
31 Vendor accr
Check report = FBL1N ( Vendor line item = open item , cleared , both )

Go for t code (F-53) = outgoing payment

Check report = FBL1N , FAGLB03 ,FB03 , FK10N

1) Standard payment full payment

2) Partial payment paying in parts ( Installments )
3) Residual payment clear the invoice with part payment n generates saperate line item .
Residual item = here v are paying in part but v want our invoice to be cleared ..

Ex : Invoice amount is 2 Lcs

My payment to vendor is just 50 K
When I check my FBL1n for open item I want my invoice to be cleared ..
Tolerence ???? == posting permission or upper limits of postings

Tol limit is 2 Lacs !!!!

For this you are paying in res payment ss

How it effects in sap ????

Pre requisites .

1) Post a purchase invoice (F-43) ==== >>> open item

2) Outgoing payment (F-53 )
Entry
50 icici bank 100000
36 vendor 300000
25 vendor 400000

3) Go to FBL1n to check the status of transaction ( Doc type will be KZ)=== > KA
4) Outgoing payment = F-53 ( standard payment )
5) Check report = FBl1N , FK10N , FAGLB03(FS10N) , FB03
Pls config 3 companies ..Prepare an excel doc for all assignments
1) Same as my concepts ..
2) Second company ( COA 7 chr , BA 12 @ each zone have 3 BA, create 10 GL ac 2 banks)
3) Third company ( COA 10 chr , BA 16 @ each zone have 4 BA , create 20 GL , 4 banks )
Automatic payment programme : 3 reports 1. payment advice , payment summary , check printing
To pay mass payments or bulk payments
Ex: if you have 500 vendors for payment you can use this feature to pay at a time ..

This feature is used by cash rich companies . ( who dont have fund problems )
It is always recommended to run this in a month , once in 15 days , once in 8 days

Lets begin with config part ???? ( Consultants job )

T code = FBZP..
1. Click on All company codes
2. Paying company codes
3. Payment method in country
4. Creation of doc type n number ranges (OBA7) = ZP , ZV no. range indicator for this is 20
5. Go back to FBZP
6. Payment method in company code
7. House banks = (FI12)
8. Create check lots = FCHI
Go back an click on = t code FBZP
9.Bank determination
10. Assign payment method C to vendor master record = XK02 or create fresh vendor XK01
11. Posting of purchase invoice = F-43
12. Check report = FBL1N , FK10n , FAGLb03 , FB03
13. APP Run = F110
14. Check reports = FBL1n, , FK10n , FAGLb03 , FB03
ICICI = 1 5Lc
SBI = 2 20 Lcs
RBS = 3 1 cr

If total payment for 500 vendors is 50 Lcs then system will clear first from

ICICI
SBI
RBS
Payment with print out !!!!

Ex: Sometimes small vendors who are often deal with us demand checks on a same time ..

this is nothing but you have to pay with printout option ..

Pre requisites .

1) Open item Post an invoice ( F-43)

2) Check FBL1N report to know the open items .
3) Outgoing payment = ( F-58) payment with printout
Accounts Receivable ::: >>>> SD ( O2C)

How to config in SAP ????

Steps to configure AR in SAP ..

1. Define customer accounts groups ==== > 4 chr ( IALC , IAFC , IAOC)
2. Creation of number ranges for customer accounts ( LC1-1000, FC1001-2000, 2001-3000
3. Assign no. ranges to customer account groups
4. Creation of reconciliation account ( Sundry debtors ac) = FS00 ( Subledger)
5. Creation of customer master = XD01 (FI => FD01 , Central=> XD01 ,SD= > VD01)
6. Define document type & No. ranges ( DR , DZ , DA) = OBA7
7. Post a customer invoice ( Sales invoice ) = F-22 & check report = FBL5N ( open item)
8. Incoming payment = F-28
9. Reports = FBL5N customer analysis . , FS10N , FAGLB03 , FB03 , FBL3N

Sales invoice entry :

01 Customer ac..Dr
50 To sales account .cr

Note : Posting key 01 is debit for customer ac

Posting key 15 is credit for customer ac
Accounts receivable = Down payment ( Special GL transactions / Advance payment from customer

How to start in sap ???

Config :

1. Creation of GL ac ( Advance from customer ac) = fs00

2. Link between reconciliation account ( S.Dr ac) & special gl ac ( Adv from customer ac) = OBXR
Note : system define special gl indicator for down payment is A .

3. Creation of down payment from customers = (F-29) -- > you are receiving DP from customers..
4. Check reports = FBL5N , FD10N , FAGLb03 , FB03
5. Posting of customer invoice ( Sales Invoice ) = F-22
6. Check reports = FBL5N , FD10N , FAGLb03 , FB03
7. Transfer of amount from SPl GL ( Advance from customer ) To Reconciliation ac ( S.Dr Account)
T code = F-39 ( clearing )
8. Check = FB03 for document entry ..k
9. Check = FAGLB03 ( advance from customer ac = zero , sundry dr ac = 75 K as per my example..
10. Incoming payment = F-28 ( to clear the balance amount )
11. Check reports = FBL5N , FD10N , FAGLb03 , FB03 , FAGLB03
Asset Accounting ::::

In this module we are about to learn how to manage assets ????

Fixed Asset , current assets , other assets ..

Assets those assets which is kept for the purpose of business .. ( HVA , LVA )
Dep percentage : 5 % , 10 % , 60 % , 100 %

Types of assets / categories / asset class ====== >>>> Main asset ( Building , land , car , bus)
Land = > lease hold land , free hold land
Building == > office building , factory building , warehouse building , temporary structures)
Plant n machinery = computers .. , industrial machines
Furniture n fixtures =
Vehicles = motar car , taxis , buses .
Electronices = computers , laptops , pendrives ,
Softwares

Types of assets : Main asset , sub asset , AUC / WIP

Depreciation reduce the value of asset ( SLM , WDV )

Book depreciation = SLM - ISLM
Special tax depreciation = WDV - IWDV
 Depreciation entry :

We all know in educational stuff the entry which we have posted is ===

Depreciation ac.dr
To fixed asset account . Cr

Actual entry is :

Depreciation ac..dr 986 Purchase value of asset = 1 LC

TO Accumulated dep ac..cr ( Monthly ) Depreciation @10 % 1st yr = 10 K SLM
Acq value SLM
Accumulated dep ac..dr Net book value - WDV
To fixed assets ac.cr =========================
NBV (WDV ) = 90
Dep @ 10 % =9K
Asset Rules:
1. Sub asset is to be created with ref to main asset
2. Main asset is to be created with ref to asset class
3. Account class = account determination , screen layout , no. ranges , asset class .
4. Screen layout = to make some rules to go for req entry or optional entry or display ( field stat
 Account determination = II10000 land
How to configure in SAP ????
Screen layout ========II10
Asset class ==========II1000
SPRO = IMG = Consultant

Phase 1.

1. Copy reference chart of depreciation ( 3 steps ) = use navigation

2. Creation of 0 % tax codes = ( FTXP) === input & output .
3. Assign 0 % tax codes to non taxable transactions
4. Assign chart of depreciation to co code ..
5. Specify account determination
6. Create screen layout rules
7. Define asset class
8. Number ranges for assets (01 , 02 , 03 , 04 )
9. Creation of GL accounts = FS00
( Dep ac , acc dep ac , fixed asset , profit on sale of asset
sale of asset , loss on sale of asset , loss on sale of scrap .)
10. Integration of GL- AA ( general ledger with asset accounting ) AO90
Phase II ::::

Determination of depreciation areas = OAYZ

Document type n number ranges (AF) = OBA7
Posting rules - OAYR
Rounding specification - OAYO
Screen layout for asset master data
Screen layout for asset depreciation areas
Define multi level methods = AFAMS ( ISL , IWD )
Define period control method = AFAMP
Define depreciation key = AFAMA ( ISLM , IWDV)
End user roles ====
>Creation of asset master data = AS01 ( End user role )
>Purchase of fixed assets ( acquisition ) = F-90 ( Posting key 70 Dr , 75 Cr - asset)
Entry :
70 -Fixed asset ac
31- to vendor
>Check report = Aw01n
>Depreciation run ( Month end activity ) = AFAB
Check reports AW01N , fb03 , faglb03 , fagll03 , fbl3n ..