Making an

Investigation
Report
 LETTER HEAD

MEMORANDUM

FOR : Who assigned the investigation

SUBJECT : IR Re:

DATE :
=================================================================
I. AUTHORITY:
1.) brief statement of when, where and by whom the investigation was made and should cite the
authority for making it

II. MATTERS INVESTIGATED:

2.) represents the mission of the investigator/investigating officer

III. FACTS OF THE CASE:

3) Substantial statement of the ultimate facts about the case or cases investigated

IV. DISCUSSIONS:
4) should indicate the presumption and inference from all the circumstances in the case to give the
directing authority the clearest possible picture. It should contain such related factual matter of
argument as may be necessary, to establish the conclusions and recommendations based thereon
V. CONCLUSION:
5) a concise summary of the results of investigation directly consequent from and
supported by the facts

VI. RECOMMENDATIONS:
6) should contain the practical suggestions as to appropriate action to be taken to make
suitable disposition of all phases of the case
______________
Investigating Officer/
Investigator-on-case

Noted/Concurred by:
_______________
Chief, Investigation & Prosecution Division
==========================================================

RECOMMEND APPROVAL

__________________
Regional C, Directorial Staff

Approved/Disapproved:
___________________
Assistant Regional Director for Administration
 FACTS OF THE CASE:
. . . Substantial statement of the ultimate facts about
the case or cases investigated.

W
W
hat happened?
5 ho was involved?
hen did it happen?
here did it happen?
hy did it happened?

1 H
H ow did it happened?
 FACTS OF THE CASE:
Example 1

In a greyhound operation conducted by BJMPRO-4A

STAR team at Polomolok City Jail OOA 0530H 25 April 2010, a
bunch of contrabands were recovered, to include the
following:

16 Gaming machines
9 weighing scales (believed to be used in weighing shabu)
209 reams of assorted brands of cigarettes;
PhP655,000.00 amount of cash
 FACTS OF THE CASE:
Example 2
That on or about 28 0645H January 2009, inmates Romeo
T Dingalan and Mario Cortez y Manda both accused for robbery with
CC # 1028-M-2012 and 1029-M-2012 filed before RTC Br. 90,
Butuan City, managed to escape while escorted for their scheduled
court hearing, by overpowering their escorts JOIs Marion de
Guzman and John F Kendoy. The two escapees forcibly took their
escorts firearms, a pistolized M-60 cal rifle and a Squirebungkag
revolver.

That escapees exited through the window of the Judges

chamber, and jumped from a canopy and thereafter commandeered
a parked motorcycle at the back of the building and used it as their
getaway vehicle.
 FACTS OF THE CASE:
Lengthy narration in the facts of the case. . .
In the Spot Report dated 29 January 2009 signed by SINSP
ROMMEL CALONGJE,the designated Officer-in-Charge of Tubathaha City Jail
submitted to BJMPRO-17 it disclosed that during the incident he was on his
way to the jail facility from home when he received a text message from his
personnel that an escape incident happened. . . .that upon learning of the
incident he immediately coordinated with friendly forces for the possible
recapture of the escapees. . .

In the affidavit of JOI escorts JOIs Marion de Guzman and John F

Kendoy they stated that on or about 28 0645H January 2009, they escorted
inmates Romeo T Dingalan and Mario Cortez y Manda both accused for
robbery with CC # 1028-M-2012 and 1029-M-2012 filed before RTC Br. 90,
Butuan City with another case for Rape docketed under CC 12345 pending
before RTC Branch 123 under the sala of the honorable Judge Benjamin
Socorro. Based on their duty detail . . .
 DISCUSSION:
. . . should substantially discuss all statements whether it be
conflicting or corroborating and other documents
gathered to include both incriminatory and extenuating
circumstances.

. . . should indicate the presumption and inference from all

the circumstances in the case, to give the directing
authority the clearest possible picture. It should contain
such related factual matter of argument as may be
necessary, to establish the conclusions and
recommendations based thereon.
 DISCUSSION:
. . . Version of the allegations of the complainant should be
comprehensively discussed. (based on the complaint)

. . . In the same way, version of the respondent/person

complained of, should be thoroughly presented.
(based on their respective statements/affidavits)
 CONCLUSION:
... a concise summary of the results of
investigation directly consequent from and
supported by the facts
 RECOMMENDATION:
... Particular rules/policies violated should be
stated if any;
Facts arrived constituting the violation/s if
any.

... should contain the practical suggestions as

to appropriate action to be taken to make
suitable disposition of all phases of the
case.
 Common problems encountered in the
evaluation of IRs:
Lengthy narration of the Substantial statement of the
facts of the case ultimate facts of the case. Details
of the issue should be taken in the
discussion portion;

Attached annexes are not Markings are necessary for easy

marked; reference of attached annexes;

Wrong designation of the The allegations set forth in the IR

offense charged; do not support the offense charged.

Insufficient information to Facts: 5 Ws (what, who, when,

get a picture of the entire where, why) and 1 H (How)
issue investigated.
 Flow Chart of Investigation of Cases
DIP, Records Officer

Dropped & Closed

Investigation C, BJMP
Complaint C, BJMP Recommendation/s
Division Thru
Channel
Anonymous
Letters, Formal
Letters, e-text/ Filing of Case
e-dial kay
HEPE, E-mail, Regional Investigation &
Spot/Incident Prosecution Division Prosecution
Reports, others Division

DIP for evaluation

Hearing Office
 FLOW CHART OF SUMMARY OF EVALUATION REPORT
REGIONAL CHIEF,
DIRECTOR, DIP CASE INVESTIGATION
INVESTIGATION EVALUATOR
REPORTS DIVISION
Evaluates the IR and Submit Summary Signs the Summary
assigns case evaluator Evaluation Report and Evaluation Report if
for the summary makes recommendation he concur with the
evaluation. according to his/her recommendation/s.
findings

DIP, RECORDS OFFICER

If the SER is dropped and
closed. a copy will be
furnished the Regional
Director for his information
and reference.
DIRECTOR, DIP
Signs the Summary Evaluation
Report if he concur with the
recommendation/s and submits
to the C, BJMP thru Channel.

HEARING C, PROSECUTION
OFFICE DIVISION C,BJMP
If the recommendation is to charge the Sign the SER if it
personnel, the C, Prosecution Division fits his approval.
will direct the Regional Prosecutor to
prepare the legal papers for the case to
be heard at the hearing office.
Thats all

God bless us all!