Industrial Training Briefing

http://fes.utar.edu.my/current-students/itp/
 IT Coordinator
Ir. Chong Kok Chung
Room : FE37(3), Level 8
Email : chongkc@utar.edu.my
Phone number : 017 3299 688

Ir. Dr. Bee Soo Tueen

Room : FE38(3), Level 8
Email : beest@utar.edu.my

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 Training Details
3 months training period (Must fulfill minimum 12 weeks
without personal leaves)
From 2nd Oct 2017 to 31st Dec 2017.

Instruction:
1. Go to
http://fes.utar.edu.my/current-students/itp/
to access all the information and students
resources for ITP

2. Submit your information and contact through pre-

registration form (Due date: Week 3, Friday).
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 LKCFES Industrial Training Website
http://fes.utar.edu.my/current-students/itp/

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 Industrial Training Programme
It is compulsory for all UTAR LKC FES students to
complete industrial training for 3 months
Industrial training provides exposure of students to the
real-life working environment.
Students gain experiences valuable for their personal and
carrier developments; they observe, learn and develop
their interpersonal and communication skills.
Besides, the industrial attachment provides students the
opportunity to meet and network with people of various
occupations.
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 UEGE3114 : Objectives
Expose students to professional practices in the industrial
sector under supervision of experienced staff,
Provide an opportunity for students to observe real-life
industrial practices and implementation of theoretical
lessons and principles learnt in the programme,
Provide an opportunity for students to acquire interpersonal
skills through meeting and working with professionals in the
industrial sector.

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UEGE3114 : Course Outcomes
On completion of this course, a student shall be able to:
Apply knowledge of mathematics/sciences/engineering
fundamentals
Apply technical skills and modern tools in the work place
Comply with the relevant rules and guidelines to professional
practice
Follow code of ethics and standards of professional conduct
Demonstrate written and oral communication skills
Demonstrate the ability to work independently and as part of a
team
Demonstrate life-long learning and self-improvement
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(your assigned tasks during the internship should cover all the course outcomes)
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 Industrial Training Guidelines
Students are required to participate and work as industrial
trainees in the industry of their academic discipline.
Industrial training is a credited course programme, and thus
is compulsory in order to fulfill the degree coursework
requirements for graduation.
The whole industrial training process takes two (2)
trimesters:
May trimester for conducting pre-registration and
placement process.
October trimester for conducting the actual industrial
training and oral presentation.

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 Pre-Requisites
Students must satisfy all the requirements stipulated by the
course syllabus of industrial training.
To all QUALIFIED STUDENTS who wish to undergo
industrial training (IT):
Please read and understand the IT standard operation procedure
(SOP).
Attend the departmental IT briefing.
Comply with the SOP of industrial training (before and during
the IT).

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 Requirements to Proceed Internship:
UEGE3114
The students who are eligible to apply for internship Must
Fulfill the following requirements based on the results of Jan
2017 Trimester:
(1) CGPA 2.0
(2) GPA 2.0
(3) Total credit hours earned 60 hrs
(Result of May 2017 WOULD NOT BE CONSIDERED).
The student who does not fulfil these UTAR requirements
CANNOT Proceed their industrial training.
Students are NOT allowed to appeal.

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 Requirements to Proceed Internship:
(University policy)
Students are not allowed to conduct their industrial training in
their last trimester.
If you have to do so, please write the reason clearly in pre-
registration form to explain why you could not conduct
industrial training in the previous trimesters, and your current
study plan. Approval is subject to your justification.

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 Before IT (Industrial Training)

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 Role and Responsibilities of Industrial Training Student (SOP)

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 Forms & Documents

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 Placement of IT (Self-Applying)
Students are required to work out their own placement with the assistance of
the Facultys Industrial Training Committee according to the procedures that
have been set by the Faculty.
The discretion of whether or not to accept a student as an industrial trainee
lies entirely with the company.
NO CHANGING nor SWAPPING of jobs upon CONFIRMED placement
without obtaining approval from their Faculty.
No working in close relatives company to avoid conflict of interest.
All placements must be conducted for FULL TIME basis.
All students must inform the Faculty their industrial training appointment as
soon as they receive the offer. Students are required to submit
company REPLY SLIP/OFFER LETTER and LETTER OF UNDERTAKING
AND INDEMNITY by student and parents/guardian to their IT Coordinator
before conducting their industrial training.
Final placements will be decided by the Industrial Training Committee

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 Search for Company
Find company which offers industrial training relevant to your programme.
Work conducted in the selected company should be able to cover all the IT course
outcomes.
Refer to the company lists provided.
Search the Internet or newspaper etc.
www.Jobstreet.com.my
www.JobsDB.com.my
www.yellowpages.com.my
Ask lecturers, family members, relatives and friends for recommendations.
Call the company for availability first!
Obtain the following:
Name, Address, Contact Person, Contact Email & Tel & Fax No.
Company may ask for UTAR support letter for placement application, obtain it from
your IT coordinator.
Avoid applying to too many companies at one time, as companies do not prefer
students keep rejecting offers.

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 Placement of IT (Faculty Arrangement)
A list of companies which are classified as UTAR Industrial
Training Cooperative Partners (UITCPs) will be posted on
website/email.
In principle, the University will assist student to arrange an
industrial training placement in a UITCP listed company.
The student must apply for the positions advertised by the
University using the pre-registration form through IT
Coordinator/Lecture in charge.
The company may interview, or may just accept the student
recommended by the University via IT Coordinator/Lecture in
charge.
However, once the arrangement is done, the student must accept
the offer; otherwise, the student will need to withdraw the
registration of industrial training.

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 Industrial training/placement outside
Malaysia
Students are allowed to undergo the industrial training abroad.
It is compulsory for student to purchase international medical and
hospitalization insurance.
Students must fulfill the immigration requirements of the
designated country of the industrial training/placement.
DCInterNet and DISS will be informed to assist the student in
applying for the necessary (e.g. application of visa, purchase of
insurance, letters of indemnity, etc.).
Kindly contact the International Division of the University for any
assistance or clarifications on immigration matters.

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 Application for Overseas Internship
1. The duration of internship/ research can be one (1) trimester or more; up
to a maximum of one academic year.
2. Usually, there is no stipend or allowance for the duration of the internship/
research at host institution. No tuition, registration and administrative fees
are charged unless stated otherwise and agreed by both institutions.
3. Applicants are required to pay for their return airfare, transport, meals,
accommodation, books, stationery and other living expenses during the
internship at the host institution.
4. The application form for internship can be obtained from DCInterNet
website at http://www.utar.edu.my/dcinternet/
5. Applications are subject to approval by both UTAR and the selected host
institution.
6. For more information, please contact Ms. Furnny Ong from Division of
Community and International Networking (DCInterNet) (10th Floor, KB
Block).

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 Useful Links

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 Application Cover Letter/Email for
Placement
[Student name]
[Address]
[Tel]/[Email]
[Date]
[Title, Name]
[Position(e.g. HR Manager)]
[Company name]
[Address]
[Tel]/[Email] .. (For email, this part above is NOT necessary)
Dear [Title, Name],
RE: Application for Industrial Training Attachment
I am a year 3 student pursuing the B.Eng. (Hons) Electronic & Communications Engineering at Universiti Tunku
Abdul Rahman (UTAR), and wish to apply as a trainee for Industrial Training at your company. Our industrial
training period is from 2 Oct to 31 Dec 2017. I enclose herewith my resume.
I shall be most grateful if my application is considered favourably.
Please contact our industrial training programme coordinators Dr. Yap Wun She (yapws@utar.edu.my) for any
inquiry on the training programme. Thank you very much.
Yours faithfully,

[Student name], [IC]
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 Resume and Interview
There are plenty of resume template online! Download one and
modify it accordingly.
Prepare it properly, so that your strength and potential are
highlighted!
Important note: It is always important to customize your
resume depending on the nature of the company
business.
There are also plenty of interview skills and tips online. Read
through them carefully before you attend interview.

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 During IT (Industrial Training)

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 Remarks
Remember to register and pay the tuition fee for industrial
training.
Inform your Industrial Supervisor first if you have any
problem.
The approval of emergency leave during your industrial
training is subject to the company.You must inform
Industrial Coordinator of any approved leave.
Contact Industrial Coordinator if problem persists.

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 Attitude on Industrial Training
Be punctual to work.
Positive, can-do attitude.
Put in efforts and interest in your work.
Try to learn as much as you can. (Remember that you not only
learn technical skills, but also soft skills)
Ask when you have inquiry.
Request for opportunity to involve in extra work. (We always
receive the comment from companies that our students just follow the
instruction)
Comply with the rules and regulations of the company,
especially on the safety aspect!
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 Safety and Health Precautions
OSH is always the priority in any circumstance!
Learn and follow the OSH rules and regulations in the
company.
Try not to:
Travel too often
Work alone
Always overtime
Expose yourself to any type of hazard
Report to the respective coordinator when:
You feel unsecured (frequent travel, working alone, frequent
overtime, sex harassment, unreasonable request)
You feel unhealthy (no PPE, polluted working environment)

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 One of the Complaints from Industry
Dear XXXXX,
I would like to express my impression on your previous student who working with us before i consider
your new student.
I would like to highlight some issue during their working period.
1. No time management, always LATE TO WORK.
2. NO DISCIPLINE, even they need to stop working, no resign letter, no call to inform management, no
answering our call.
3. During working time, when any water leaking, not even try his solve the problem, ACT LIKE SENIOR
waiting for foreign worker to handle it. some hard work like sweep water leaked beside machine also a
very not willing task to them.

Honestly, as a technician or engineer, if when there is any accident happen, any issue occur, should be the
'knowledgeable' senior to guide what to do, if not the 'knowledgeable' also at least use their mouth to
ask or show their body language willing to help as a them during their training period.

But we found VERY DISAPPOINT on our future generation, look like a stranger in our factory. I think
without a proper trial & explanation before go to training is a WASTE OF PEOPLE EFFORT, and
WASTE OF RESOURCES.

We do hope some optimitic & cheerful student to support us, but please interview them before you
recommend to us, and we will NOT PAY them during this working period.

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 Assessment
Report & Log Book 45 %
Student Appraisal by Company 45 %
Oral Presentation 10 %
Submit Report and Student Appraisal BY ONE WEEK
BEFORE JAN 2018 TRIMESTER START (must follow
report guideline).
Oral Presentation will be on the ONE WEEK BEFORE JAN
2018 TRIMESTER START.
Students will only be graded PASS or FAIL.
Not contributing to GPA.

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Marking Scheme (assessment rubrics)
 IT plan & Log records
To ensure both students and industry understand the course
outcomes of the Industrial Training, you must discuss with
your Industrial Supervisor on the tasks assigned during your
industrial training, then fill up and submit Industrial
Training Plan to your coordinator within the First Two
Week of your industrial training.
You may write and type for the log book.
You have to record your log book weekly during your
training period.
Attached the IT plan, weekly and monthly log report in the
IT report at the end of the IT period.
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 IT Report
Students must document their working experience, log the
activity.
On completion of their training programme, Students must
submit a written report.
It is compulsory for students to follow the Industrial Report
Guidelines and Template when writing their report.
Report that does not follow the guideline will be rejected.
Marking scheme can be found in the Faculty website!

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 IT Visit by lecturer
Normally will be scheduled in end of Nov to early of Dec.
Lecturer will contact you via phone or email for the
visitation arrangement. Make sure you are contactable.
(Please update with IT Coordinator if you have changed
your contact number or email.)
Print out and fill up the visitation report before the
visitation.
Follow the instructions given by lecturer during the IT visit.
Inform IT Coordinator if no visits are arranged two (2)
weeks before the IT end.

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 Frequently Asked Questions

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Summary of the Placement Procedures
Submit the pre-registration form by Week 3, Friday (12:00
p.m.).
Find your placement (cover letter, UTAR support letter, and
resume).
Submit companys reply slip/offer letter, together with the
letter of undertaking and indemnity to coordinator in
hardcopy.
Register UEGE3114 Industrial Training during the Course
Registration period and pay the tuition fee.
Report to your training company on time.

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Summary of the Placement Procedures
Submit the industrial
Register to Coordinator training pre-
registration form

Search for the

companies which
Placement application offered industrial
training placement
and apply

Placement follow up
Follow up with the
company
Summary of the Placement Procedures
Submit the hardcopy of your
offer letter/reply slip and
You are not allowed to change
Submit document after get letter of undertaking and
your training company once
indemnity (to utar by student)
an offer to coordinator for
you have submitted your
document to coordinator.
documentation purpose once
you get your offer.

Regularly check the list of

student with training
company posted onto the
Check your status departmental notice board. If
there is any discrepancy,
please contact coordinator as
soon as possible.

You are required to register

UEGE3114 Industrial
Pre-registration Training during your pre-
registration in end of your
May Trimester.
 Summary of the Tasks during Training
Discuss with your Industrial Supervisor and fill up the Industrial
Training Plan and submit the softcopy to coordinator within the
first two week of industrial training.
Always write your logbook during your training (Weekly &
Monthly logbook).
Get your company/industrial supervisor to fill up the PEO& PO
survey form (as this is for collecting feedback for the program
not to student).
You will be contacted & visited by a Visiting Supervisor during
the training. (Print out and fill up the visitation report before the
visitation).
Get your industrial supervisor to fill up the appraisal form at the
end of training.
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 Summary of the Tasks during Training
Complete your report one week before the Jan 2018
trimester commences.
You will have to submit your comb binding report in the
week before the Jan 2018 trimester start.
You have to present your industrial training experience on
the week before the Jan 2018 trimester start.

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 Declaration
All the information for Industrial Training* can be
obtained from Faculty website.
Make sure you read and understand all the procedure in Faculty
website.
From time to time, the coordinator may update you the latest
details and process related to the industrial training.
The information presented here is for general guidelines only.
Always consult your coordinator if you face any problem.

*PS: If you unable to get any ITP related form/document/information from the
Faculty ITP website, please report to me or Dr Lee Kim Yee
(kylee@utar.edu.my) immediately.

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 Thank You
Q&A

GOOD LUCK & ENJOY YOUR

INDUSTRIAL TRAINING!

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