Microsoft Office

Microsoft Office
PowerPoint 2013

PowerPoint 2013 Lesson 3: Working with

Courseware # 3256 Text
Microsoft Office
PowerPoint 2013

Lesson Objectives
use the Outline view
import outline files
add and modify text on a
slide
use review tools
cut, copy and paste text
use the Office Clipboard
create bulleted and
numbered lists
format text
use Format Painter
format paragraphs
set tabs, indentation and
line spacing
create and modify text
boxes
create and modify
WordArt

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Microsoft Office
PowerPoint 2013

Using an Outline
An outline helps determine the
structure and flow of
presentation content.
To open Outline View, on the
View tab, in the Presentation
Views group, click Outline
View.
Pictures, tables, charts, and
other objects are not displayed
in the outline pane.

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Microsoft Office
PowerPoint 2013

Importing an Outline
Can use Word documents or a text file to import an
outline
To insert slides from a Word or text file:
On the Home tab, in the Slides group, click the down arrow for
New Slide
Select Slides from Outline.
Select the Word document you want and click Insert.

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PowerPoint 2013

Adding Text
Most text typed in
placeholders.
3 types of text
placeholders: title,
subtitle, and text.
Empty placeholders
dont appear in slide
shows.

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Microsoft Office
PowerPoint 2013

Using the Spelling Checker

On the Review tab, in the
Proofing group, click Spelling,
or
press F7, or
click the Spell Check icon
located on the left side of the
status bar, or
right-click a misspelled word to
see suggested corrections or
the option to Add to Dictionary.
Note language in Status Bar.

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PowerPoint 2013

Using the Thesaurus

Use variety in words to increase
viewers interest in presentation.
Replace long sentences with
fewer, more precise words.
To access Thesaurus:
right-click a word, phrase, or
placeholder in your presentation
and click Synonyms; or
On the Review tab, in the
Proofing group, click Thesaurus
or Research; or
press Shift+F7.

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Microsoft Office
PowerPoint 2013

Cutting, Copying and Pasting Text

Cut Remove from original location in current presentation, and place in
Clipboard.
Copy Copy from original location in current presentation, and place in
Clipboard.
Paste Insert item from Clipboard into presentation at current cursor
position.
Clipboard Temporarily stores cut or copied items

On the Home tab, in the Clipboard group, click Cut, Copy or

Paste; or
use keyboard shortcuts:
Ctrl+X Cut
Ctrl+C Copy
Ctrl+V Paste
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Microsoft Office
PowerPoint 2013

Cutting, Copying and Pasting Text

Use Destination Theme (H) Apply the paragraph and text formatting in the
destination to the pasted text.
Keep Source Formatting (K) Keep the formatting for this item as it was set in the
original document.

Picture (U) Paste the text as a picture.

Use Destination Styles (S) Use a style that exists in this presentation on the
pasted item.
Keep Text Only (T) Remove any formatting that existed with the
original item and keep the text only.

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Microsoft Office
PowerPoint 2013

Using the Office Clipboard

Collect up to 24 items in the clipboard,
then paste one at a time in any order.
Use Paste All to paste all items in order
in which they appear in Clipboard.
Keep track of cut items after they
disappear from slide.

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Microsoft Office
PowerPoint 2013

Using the Office Clipboard

On Home tab, in Clipboard group, click the dialog box launcher

Paste All Paste all items currently in Clipboard in same order as in

Clipboard.
Clear All Clear all items from Clipboard.
Options Select options on how Clipboard works.

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Microsoft Office
PowerPoint 2013

Using Drag-and-Drop
Drag text to move selection of text
Hold down the Ctrl key while dragging to copy the selection
Best used to move text short distances
Does not use Clipboard, leaving contents of Clipboard intact
Select text, drag text and drop it to new location
ghost cursor appears as guide. A plus sign appears when you are
copying.
Dragging while holding down the right mouse button allows you to
choose Move or Copy upon release

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Microsoft Office
PowerPoint 2013

Using Bullets and Numbering

Variety of bullet and numbering styles available; or

Create new style

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PowerPoint 2013

Promoting and Demoting Lists

To apply list style to selected text, on Home tab, in Paragraph
group, click Bullets or Numbering.
Demote with Tab; promote with Shift+Tab

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PowerPoint 2013

Customizing Lists
Select ready-to-use bullet and numbering styles; or
Define new bullet or numbering style.
Change font, color and size.
Change numbering to start at other than 1

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PowerPoint 2013

Formatting Text
Adjust font face, size, color,
weight and more
Use Ribbon or mini-toolbar
Copy formatting with the
Format Painter
Can clear all formatting from
selected text

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PowerPoint 2013

Formatting Paragraphs
Adjust these aspects of whole
paragraphs:
Horizontal & Vertical Alignment
Add or Remove Columns
Indentation
Line spacing
Paragraph Spacing
Text Direction

Use Ribbon or Paragraph dialog

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PowerPoint 2013

Add or Remove Columns

Easier to use than tabs for 2 or
3 columns of text.
To format text in a text box in
multiple columns, on the Home
tab, in the Paragraph group,
click the Add or Remove
Columns button.
Click the More Columns
option to open the Columns
dialog box.

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Microsoft Office
PowerPoint 2013

Indenting Paragraphs
Indents are relative to the left
edge of the text box or
placeholder
View ruler to see and set
indents
Use markers on ruler or
Decrease or Increase Indent
Level buttons on Home tab in
Paragraph group First Line Indent

Hanging Indent

3 types of indent markers:

Left Indent

First line
Hanging
Left

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PowerPoint 2013

Changing the Direction of Text

Add impact by changing the orientation of text
using Text Direction.
Four preset text directions

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Microsoft Office
PowerPoint 2013

Changing the Vertical Position of Text

Position text within a box to
create a more attractive design
Six types of vertical alignment:
Top
Middle
Bottom
Top Centered
Middle Centered
Bottom Centered

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Microsoft Office
PowerPoint 2013

Setting Tabs
Tabs are useful for columns of
information, such as numbers
and dates
Align left, center, right or decimal
Create by dragging alignment
marker on ruler; or
On the Home tab, in the Paragraph
group, click the Dialog box Left
launcher. Click Tabs to set a value Center
for a tab stop position or type in Right
Default tab stops.
Decimal

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PowerPoint 2013

Using Text Boxes

On the Insert tab, in the Text
group, click Text Box; or
on the Insert tab, in the
Illustrations group, click Shapes,
Sample text box
and then click Text Box; or
under Drawing Tools , on the
Format tab, in the Insert Shapes
group, click Text Box, then

click on the slide and start

typing, or drag to draw the text
box.

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Microsoft Office
PowerPoint 2013

Formatting Text Boxes

Very similar to formatting text placeholders
Click text box border to select it, then apply formatting options on
Format tab Styles, Word Art, etc.
Can format text within box when box is selected, using options on
Home tab in Font group, or WordArt

Tolano Adventures

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Microsoft Office
PowerPoint 2013

Understanding Text Box Auto Fit Options

By default, text box resizes to fit text.
To change this, in the Format Shape pane, in Size & Properties under Text
Box, choose one of these options:

Do not Autofit If you type more text in a text box than will fit, not
all the text will be visible but the box and text will
not change size.
Shrink text on As you type more text in a text box than will fit, the
overflow size of the text will shrink to fit it all in the box.
Resize shape to As you type more text in a text box than will fit, the
fit text box will grow longer to accommodate the text.

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Microsoft Office
PowerPoint 2013

Resizing Text Boxes

Use handles to resize visually (press
Shift to retain proportions); or

under Drawing Tools, on the

Format tab, in the Size group, click Tolano Adventures
or type in the Shape Height or
Shape Width boxes and press
Enter; or

right-click the border of the text Tolano Adventures

box and click Size and Position; or

under Drawing Tools, on the

Format tab, in the Size group, click Tolano Adventures
the Size dialog box launcher.

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PowerPoint 2013

Changing the Order

Arrange overlapping text boxes
Select object, then under Drawing Tools, on the Format tab,
click one of these options in the Arrange group:
Bring Moves the selected text box one level up,
Forward closer to the viewer.
Bring to Moves the selected text box to the top,
Front closest to the viewer.
Send Moves the selected text box one level
Backward back, away from the viewer.

Send to Moves the selected text box to the bottom,

Back farthest from the viewer.

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Microsoft Office
PowerPoint 2013

Aligning Text Boxes

Align boxes and space them evenly on the slide so they dont
distract viewers
Select 2 or more text boxes, then under Drawing Tools, on the
Format tab, in the Arrange group, click Align and choose one of
these options:

Align Left Align all text boxes with the text box furthest left on the slide.

Align Center Center all boxes horizontally based on the center point of each text box.

Align Right Align all text boxes with the text box furthest right on the slide.

Align Top Align all text boxes with the text box at the highest point on the slide.

Align Middle Align all text boxes vertically at the middle of the slide.

Align Bottom Align all text boxes with the text box at the lowest point on the slide.

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Microsoft Office
PowerPoint 2013

Distributing Text Boxes

Options for spacing text boxes evenly on a slide:

Distribute Arrange the text boxes from left to right on the slide with
Horizontally equal space between each.

Distribute Arrange the text boxes from top to bottom on the slide
Vertically with equal space between each.

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Microsoft Office
PowerPoint 2013

Rotating a Text Box

Rotate or flip text boxes
vertically or horizontally:
On the Home tab, in the
Drawing group, click Arrange,
and click Rotate, or
under Drawing Tools or Picture
Tools, on the Format tab, in the
Arrange group, click Rotate, or
drag the Rotation handle
(green circular handle) in
a circular movement.

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PowerPoint 2013

Reusing Formatting
Useful for consistent
formatting of text boxes
Right click text box and
select Set as Default Text
Box

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Microsoft Office
PowerPoint 2013

Using WordArt
WordArt allows you to create
three-dimensional text
To insert WordArt, on the Insert
tab, in the Text group, click
WordArt (or select text first).
Can format the shape, fill,
outline, effects, and style of
WordArt on Format tab
Can change the WordArt shape,
using Text Effects, Transform on
the Format tab

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Microsoft Office
PowerPoint 2013

Lesson Summary
use the Outline view
import outline files
add and modify text on a
slide
use review tools
cut, copy and paste text
use the Office Clipboard
create bulleted and
numbered lists
format text
use Format Painter
format paragraphs
set tabs, indentation and
line spacing
create and modify text
boxes
create and modify
WordArt

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Microsoft Office
PowerPoint 2013

Review Questions
1. How do you demote a bullet?

2. How do you copy formatting from one paragraph to

another?

3. How do you cut or copy multiple items and paste them all
later?

4. How do you move items from one slide to another slide?

5. How do you adjust the spacing between characters in a title?

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Microsoft Office
PowerPoint 2013

Review Questions
6. How do you set the height and width of a text box to
exactly 2"?

7. How do you align a group of text boxes to the left?

8. How do you rotate a text box to a specific angle?

9. How do you format a text box with two columns of text?

10. How do you add an effect to a WordArt object?

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