Budgeting

* A statement showing plan to spend.

* It is a financial/ quantitative statement,
prepared and approved prior to a
defined period of time or the policy to
be pursued during that period for the
purpose of attaining the goal.
* It includes income, expenditure and
employment of capital.
Objectives of Budget.
1. Budget should facilitate planning
future income and expenses.
2. To provide a basis for, measuring
performance and exercising control on
expenses, tracing down the cause of
variation and taking necessary action..
3. Budget should be flexible.
 BUDGETS
FIXED BUDGET VARIABLE BUDGET FUNCTIONAL BUDGET MAIN BUDGET

SALES PRODUCTION
MASTER SUBSIDIARY
CAPITAL EXPENDITURE MAT & PUR

LABOUR SALE & DISTR

CASH
 Lets Budget

ITEM ESTIMATED ACTUAL COST

COST
Sponsors
Venue
Catering
Overnight
accommodation
Publicity (if necessary)
ITEM ESTIMATED ACTUAL
COST COST
Rentals and hiring
Post event activities
Rehearsals
Miscellaneous
ESTIMATED TOTAL
GRAND TOTAL
Expenditure Head Expenditure Head Expenditure
Head
1.Sponsors a) Organiser
- b) Fellow sponsors
2. Delegates -
3. Partners -
4. Others -
5. Venue Hire charges
- Extras
6.Overnight a)Room rental
accommodation charges
b) Extras
Expenditure Head Expenditure Head Expenditure
Head

7. Speakers a) Initial costs

- b) Boarding and lodging
- c) Miscellaneous
8. Delegates a) Initial costs
- b) Boarding and lodging
- c) Miscellaneous
6.Overnight a)Room rental charges
accommodation
b) Extras
9. Publicity a) Advertisements
- b) Press releases
- c) Banners and posters
- d) Miscellaneous
10. Programme a) Speakers
- b) Delegates
- c) Outsiders
- d) Venue
11.Rehearsals/ a) Speakers
Practices
- b) Entertainers/others
- c) Extra accommodation
12.Hiring and rentals a) Publicity material
-- b) Transport
- c) Decoration
- d) Equipment
- e) Security
- f) Catering
- g) Entertainment
- h) Insurance
13. Post conference a) Reports
- b) Programmes
- c) Miscellaneous
TOTAL EXPENDITURE