Beruflich Dokumente
Kultur Dokumente
Presented To:
PACOM FUELS CONFERENCE
22-24 OCT 02
Overview
• Retail Management
• Review and Challenge
• Credit Management
• RIK/FEA Agreements
• Local Purchase
• Non-DoD Master Sales Report
• Fuel Sale Slip
• Inflight Refueling/PDA Initiative
Retail Fuels
Management
• Background
• Country to Country Agreements Outlines
Procedures for Reciprocating Fuel Support and
Reimbursement
• Support Limited to Fuel Products That are Normally
Available at Military Installations
• Reimbursement is Normally on Cash Basis or By
Other Special Agreements
• Replacement-in-Kind or Exchange Agreements May be
Consummated When in Best Interest of Countries Involved
RIK/FEA Agreements
• Responsibilities
• Defense Energy Support Center (DESC)
Finances RIKs/FEAs on Behalf of DoD
• Managing Offices:
• DESC-FG (Ft. Belvoir, VA)
• Protocol Format
• Initiates and Coordinates Legal Review
• Administrative Oversight
• DESC-RR (San Antonio, TX)
• Retail Management
• Oversight of RIK/FEA Reconciliation
• Balancing of Agreements and Cross-Servicing
• Repayment and Settlement Terms
RIK/FEA Agreements
• Responsibilities (Continued)
• DESC-RR (CONTINUED)
• Transaction Processing and Validation of Invoices
• Coordinates Repayment with DESC Regions, DoD Service
Control Points and DFAS-Columbus
• Defense Finance Accounting Service (DFAS)
Columbus, OH (DFAS-AIFEG/CA)
• Processes Accounting Functions
• Transactions Posted Monthly
• Prepares RIK/FEA Credit and Debit Invoices
• Processes Collection/Cash Repayments
• Reconciliation of RIK/FEA Accounts
RIK/FEA Agreements
Country –
Administrator
Canada - DIRECT BILL
Greece - DESC
Italy - DESC
Turkey - DESC
Korea - DESC
Japan - PACAF/ DESC
Current Navy
FEAs
Argentina Japan - Navy
Australia Korea - Navy
Canada Pakistan
Peru
Chile
Singapore
Ecuador
Turkey
France
United Kingdom
Indonesia
RIK/FEA Agreements
• FEA Transition
• Financial Processing Will Continue Status Quo Until DESC
Capitalizes Fuel on Navy Oilers
• Once Capitalized, DFAS Norfolk Workload Transfers to
DFAS Columbus
• DESC Manages Reconciliation and Settlement
• Future FEA Financial Process
• DESC Fuel Ashore Issued to FEA Country
• DESC and DFAS Columbus Account For Fuel and Settle With
Country
• DESC Fuel on Oiler Issued to FEA Country
• Oiler will transmit transactions via SALTS
• Enable DESC and DFAS to Account For Fuel and Settle With
Country
RIK/FEA Agreements
• Commercial Vendor/Foreign
Government Invoices Sent to Am
Embassy/Defense Attaché Office
• AMEmbassy/DAO forwards Commercial
Vendor Invoices to AVCARD
• Foreign Government Fuel Invoices
Forwarded to DESC-RR
• Validate/Certify
• Forward to DFAS Columbus
• Process Transaction in FES
Local Purchase
(Cash)
• Process
• Non-DoD Sales Report Generated at EOM (FAS
Enterprise Server)
• Service Issue Documents (DD Form 1898, DD Form
791, etc) Attached to Report
• Report Due DESC-RRF by 5th Work Day
• DESC-RRF (Accounts Receivable Section) Prepares
Buyer Report
• Forward to DFAS-Columbus
• DFAS-CA Generates Manual 1080 Bill to Non-
Customer
• Foreign Governments/Commercial Companies Require Hard
Copy of Issue Document
Non-DoD Master Sales
Report
• Guidance for Process:
• http://www.desc.dla.mil
• Go to “Fuels Automated System (FAS)”
• Go to “Non-DoD Fuel Customer Information”
• DESC Assigned TDoDAAC’s
• TDoDAAC Request and Information
• AIR Card Program Customers
• Commercial Purchase Agreement Customers
• Cash Sale Customers
• Local Purchase Agreement Customers
• MWR/NAF Credit Customers
• State Purchase Agreement Customers
• Foreign Commercial Customers
• Foreign Government Customers
• RIK/FEA Customers
• FMS Case Customers
Non-DoD Master Sales
Report
• Concerns/Problems:
• Incorrect T-DoDAAC Used
• Bills Incorrect Customer (if not caught)
• DESC-RRF Notify Service Control Points of Errors
• Service Control Points Notifies Applicable Units
• Cause Billing and Collection Delays
• Specific T-DoDAAC Assigned for RIK Agreements
• Canada and UK are Billed by Unit
• Each Unit Has its Own T-DoDAAC
• Missing Documents
• Timeliness in Receiving Documents
Fuel Sale Slip
FUELS OFFICE
UNIT PRICE
B123456
QUANTITY MEASURE UNIT
Quantite Unite de Mesure Prix Unitaire
REFUEL
Plein
METHOD OF PAYMENT / Mode de Compensation
SER
DEFUEL Adresse de Facturation, Modele et No d’Immatriculation de l’Avion (Vente au Comptant Indiquez “Paiement
NO.
Restitution Remboursement Remplacement Equivalent Comptant”)
REMARKS and/or VOUCHER NO. ISSUED BY (SIGNATURE) / Service Fournisseur
Remarques et/ou Piece Justificative DIR OF LOG_______________________
Directeur de Logistique
ACCOUNTANT RECEIVED BY (SIGNATURE) / Service Acheteur
Comptable________________________
Note: Size is critical. From top to bottom the form can only be a maximum of 3 3/16 inches.
Width of the form is 7 7/8 inches.
COPY 1
Inflight Refueling/PDA
Initiative
Transactions The PC validates the
are captured transactions and creates a
during the file that is emailed to Base
mission and Fuels
stored in the
Handheld Base Fuels
imports the file
and processes
the transactions
to the Fuels
Enterprise
During the Mission De- System (FES)
brief, the transactions via the Fuels
are uploaded to the PC Control Center
(FCC)
The FES processes the transactions. If errors are
encountered, Base Fuels works/coordinates with
Operations to correct any rejects or challenged
transactions
• Handheld Functionality
• Tanker and Receiver Data
Provided During In-brief May
Be Entered Into Handheld Prior
to Mission
• Dropdown Selection of Buyer
Names, Locations, Vehicle
Types, and Tail Numbers
• Accepts 5-digit Tail Number for
Air Force Aircraft
Inflight Refueling/PDA
Initiative
• Receiver Data
Elements
• Completed
Transaction
Inflight Refueling/PDA
Initiative
• Upload Data to PC
• After All Mission
Transactions Are
Entered – Perform
Synchronization
• Dock the Handheld in
the Cradle
• Press the HotSync
Button to Upload the
Transactions to the PC
• Launch the Tanker
Inflight Application on
the PC
HotSync
Inflight Refueling/PDA
Initiative
• PC Functionality
• After HotSync, All Mission Transactions Reside On
Local PC
• Aircraft Ownership Validated Automatically
• All Transactions Validated Using Business Rules
Established for Each Customer Type
• Print Form 791
• Submit Transactions and 791 to the FCC via Email
• Archive Mission to History
Inflight Refueling/PDA
Initiative
• PC Main Menu
• QUESTIONS?????????