Beruflich Dokumente
Kultur Dokumente
Arun Mishra
arunjimishra@gmail.com
9893686820
Introduction to Export
This term export derived from the conceptual
meaning as to ship the goods and services
out of the port of a country.
The seller of such goods and services is
referred to as an "exporter" who is based in
the country of export whereas the overseas
based buyer is referred to as an "importer".
In International Trade, "exports" refers to
selling goods and services produced in
the home country to other markets.
Export Management
Export management means conducting the export
activity in an orderly, efficient and profitable
manner.
Since the heart of each business is marketing,
export management can be termed as export
marketing management.
It needs to be managed efficiently so that the
export should increase and exporter should
get more profit and importer should get more
satisfaction.
Export management means managing export
marketing activity efficiently, smoothly and
in an orderly manner.
NEED FOR EXPORT MANAGEMENT
We can discuss the need for export
management at two different levels.
Export Documents
Commercial Regulatory
Documents Documents
Principal Auxiliary
EXPORT DOCUMENTATION
Out of the 15 commercial documents, eight are
principal and the rest are auxiliary. The eight
principal documents are:
The Commercial Invoice
Packing List
Bill of Lading/Air Waybill
Certificate of Inspection/Quality control
Certificate of origin
Bill of Exchange/ Draft
Shipment Advice
Insurance Certificate
EXPORT DOCUMENTATION
The seven auxiliary documents are
Proforma Invoice
Intimation for inspection
Shipping instructions
Insurance Declaration
Application for certificate of origin.
Mate's Receipt
Letter to bank of collection/negotiation of
documents
EXPORT DOCUMENTATION
Regulatory Documents associated with the pre-
shipment stage of the export transaction. They are:
ARE Form (for Central Excise)
Shipping Bill/Bill of Export (for Customs)
For export of duty free goods
For export of dutiable goods
For export of goods under claim of drawback
Port Trust Copy of Shipping Bill/ Export
Application/Dock Challan - Port
Vehicle ticket - Port
Exchange Control Declaration/GR/PP forms -
RBI
Freight Payment Certificate - Steamer Agents
Insurance Premium Payment Certificate -
Insurance Co.
Export Documents
Quotation
An offer to sell goods and should state clearly the
price, details of quality, quantity, trade terms,
delivery terms, and payment terms.
Prepared by Exporter
Sales Contract
An agreement between the buyer and the seller
stipulating every details of the transaction.
Prepared by Exporter
Export Documents
Proforma Invoice
An invoice provided by a supplier prior to the
shipment of merchandise, informing the buyer of the
kinds and quantities of goods to be sent, their value,
specifications (weight, size and similar characteristics).
Prepared by Exporter
Commercial Invoice
It is a formal demand note for payment issued by the
exporter to the importer for goods sold under a sales
contract.
It should give details of the goods sold, payment
terms and trade terms.
It is also used for the customs clearance of goods and
sometimes for foreign exchange purpose by the importer.
Prepared by Exporter
Export Documents
Packing List
A list with detailed packing information of
the goods shipped.
Prepared by Exporter
Inspection Certificate
A report issued by an independent surveyor
(inspection company) or the exporter on the
specifications of the shipment, including
quality, quantity, and/or price, etc; required
by certain buyer and countries.
Prepared by Inspection Company or Exporter
Export Documents
Packing List
A list providing information needed for
transportation purpose, such as
details of invoice, buyer, consignee,
country of origin, vessel/flight date,
port/airport of loading, port/airport of
discharge, place of delivery, shipping
marks / container number, weight /
volume of merchandise
and the fullest details of the goods,
including packing information.
Issued by Shipper
Export Documents
Documentary Credit
A bank instrument began (issuing or opening
bank), at the request of the buyer, evidencing the
bank's undertaking to the seller to pay a certain
sum of money provided that specific requirements set
out in the D/C are satisfied.
Prepared by Exporter
Bill of Exchange (B/E) or Draft
An unconditional written order, in which the
importer addressed to and required by the exporter
to pay on demand or at a future date a certain
amount of money to the order of a person or bearer.
Prepared by Issuing Bank upon an application made
by the Importer
Other Tools used to aid transactions
Letters of Credit (LOC)
A letter of credit is a method of
payment that is an important part of
international trade
Bank guarantee on behalf of importer
to exporter assuring payment when exporter
presents specified documents
Letter of Credit Model
Export Import (Exim) Policy
Exim Policy is a set of guidelines &
instructions related to the import and export of
goods.
The Government of India notifies the Exim Policy
for a period of five years.
The Export Import Policy is updated every year
on the 31st of March & the modifications,
improvements & new schemes become effective
from 1st April of every year.
All types of changes or modifications related to the
Exim Policy is normally announced by the
Union Minister of Commerce & Industry who
coordinates with the Ministry of Finance, the
Directorate General of Foreign Trade & its network
of regional offices.
Foreign Exchange Management Act
(FEMA)
Foreign Exchange Management Act or in short
(FEMA) is an act that provides guidelines for
the free flow of foreign exchange in India.