Project Management

MEM-501
Fall 2017-2018
Group PowerPoint Presentation 3

PROJECT LIFE CYCLE

(PLC)
6th November 2017
Group 3: Team A
Eqbal Ahmed - 1037661
Salma AlKatheeri - 1027521
Ahlam Al Hindwan - 1039826
Heba Almulhem - 1046051

1
Outline
Introduction
SALMA First Phase: Initiation

Second Phase: Planning

EQBAL

Third Phase: Implementation

HEBA Forth Phase: Closure

Case study
EQBAL

Challenges of PLC
AHLAM Conclusion

2
 INTRODUCTION
Project Life Cycle is
one of the project
management tools and
techniques.
What
It refers to the four is PLC?
steps process that is
followed by nearly all
project managers
when moving through
stages of project
completion. [1]

[1] https://www.mavenlink.com/resources/what-is-the-professional-services-project-life-cycle 3
PROJECT LIFE CYCLE

4
WHAT IS THE IMPORTANCE
OF (PLC)?
Following a step
The project life
by step
cycle provides a
procedure is far
structured
better than trying
approach for the
to randomly
delivery of the
build up a
project.
PLC defines project. PLC phases
the majority provide an
of the work understanding of
required for the evolution of
the project and al the project and
so helps calculate being able to
the time and risk identify areas
involved for
the same.
PLC that need greater
attention.

[2] http://www.parallelprojecttraining.com/community/groups/viewdiscussion/83-explain-5-
5
benefits-of-a-lifecycle?groupid=2
Initiation Phase

6
 INITIATION PHASE
Project Initiation clarifies:
The Project Objectives.
What is needed to achieve these objectives.
It should answer the following questions: [3]

[3] http://www.free-management-ebooks.com/faqpm/processes-02.htm 7
1. The Initiation phase begins by defining the scope, purpose,
objectives, resources, deliverables, timescales and structure
of the project.
2. The next step is to develop a Business Case, including several
possible solutions and a cost/benefit analysis for each.
3. A Feasibility Study should then be carried out to ensure that
the chosen solution is feasible and has an acceptable level of
risk.
4. The next step is to define the Terms of Reference, followed by
the appointment of the project team.
5. The final step is to carry out Phase Review before seeking
approval to proceed. [4]

[4] https://www.sqa.org.uk/e-learning/ProjMan01CD/page_28.htm 8
Planning Phase

9
 When does
planning start?

When Project is
When Project Charter
formally approved
is approved
and funded

10
Planning is important for managing :

Time Change

Cost Risk & Issues

Staff & External

Quality
suppliers

Resources
11
 Purpose of Project
Planning
Establish Business Requirements [5].

Establish Cost, Schedule, List of

Deliverables and Delivery Dates [5].

Establish Resource Plan [5].

Get Management Approval and

proceed to next phases [5].

[5] http://www.visitask.com/project-management-planning-phase.asp 12
 Scope
Planning
Risk Work
Management Breakdown
Planning Structure

Organizational
Quality Breakdown
Planning Structure
Planning
Activities
Communicatio Resource
n Planning Planning

Project
Procurement Budget Schedule
Planning Planning Development

[5] http://www.visitask.com/project-management-planning-phase.asp 13
 Project Team is responsible for the
following activities:
Responsible for developing the
Project Project Plan thus ensuring that all
Manager the project planning requirements
are fulfilled [5].

Functional / Responsible of ensuring that

Management adequate resources are available for
the project [5].
personnel

Key Approve the Project Plan before

Stakeholders moving to the next phase [5].

[5] http://www.visitask.com/project-management-planning-phase.asp 14
Implementation Phase

15
Implementation phase

16
 Project Team
How to hire the right people for your team?

Best fit for the Best fit for the

Connectors[6].
role [6]. team[6].

Communicators[6]. Character[6].

[6] https://www.sportanddev.org/en/.../monitoring.../what-monitoring-and-evaluation-me
 Procurements
Plan
what
need to
contract
Send
contract
requirement
to sellers

Pick the
best one

Sign the
contract

[7] https://www.dfds.com/group/procurement/sourcing-process 18
Project Is Underway

19
Communication To
Stakeholders

20
 Step#1:
Write down
you goals for
the project.[8]
Step#2: Make a
list of personnel
and the

Project responsibilities[8]
Step#3:
Divide
Monitored Step#4:
project into
segments.[8]
Update
records as
Step#5: Make the you complete
necessary segments[8]
adjustment to
keep project on
track[8]

[8]: https://www.stakeholdermap.com/project.../project-monitoring-and-control.html 21
Closing Phase

22
 Closing Phase
Project Closure involves handing over
the deliverables to your customer,
passing the documentation to the
business, cancelling supplier contracts,
releasing staff and equipment, and
informing stakeholders of the closure
of the project [9].

After the project has been closed, a

Post Implementation Review is
completed to determine the projects
success and identify the lessons
learned [9].

[9]: http://www.method123.com/project-closure-phase.php 23
 Step#1:
Confirm
work is done
as per the
requirements
Step#2:
Complete
procurement
closure

The 8 steps Involved in Step#3:

Gain formal
Closing Phase [7]
Step#4:
acceptance
Complete
final
performance
Step#5: reporting
Index and
archive
records

[10]: https://blog.masterofproject.com/project-closure-phase/ 24
 Step#6:
Update lessons
learned

Step#7:
Hand-off
The 8 steps Involved in completed
Closing Phase [7] product

Step#8:
Release the
resources

[10]: https://blog.masterofproject.com/project-closure-phase/ 25
26
27
Client: P.T. Newmont Nusa Tenggara
Location: Sumbawa, Indonesia

Project Title: PT Newmont Nusa Tenggara Batu Hijau Copper and Gold Mine EPC [8]

Challenges:
No infrastructure
A sparse and unskilled workforce
Amidst an economic and political turmoil.
Major design challenge was the availability of fresh water on the island to handle the
demands of the processing plant [8].

[11]: https://blog.masterofproject.com/project-closure-phase/ 28
Planning Solutions:
Using a multi-office execution approach and segregating the mega-project
into five manageable segments: port, power plant, concentrator, mine, and
township [8].
Fluor engineers designed and tested a seawater system to ensure that all
equipment used at the mine was compatible with the seawater conditions [8].
Provided extensive training to all workers, including safety orientation training
in both Bahasa Indonesian and English. Training centers were set up
throughout the project site and customized training sessions were provided for
the duration of the project [8].
Result:
Fluor delivered the Batu Hijau project to PTNNT one month ahead of schedule
and approximately $100 million under budget. The successful project
continues to exceed expectations [8].
The success of the project was due to the commitment and partnership
approach of both Fluor and PTNNT, and the successful planning and
monitoring exhibited throughout the project. 29
[11]: https://blog.masterofproject.com/project-closure-phase/
Challenges in Project Life
Cycle

30
Challenges in Project Life Cycle

Initiation Phase:

Resource Risk

[11]: https://projectmgmt.brandeis.edu/resources/articles/common-challenges-in-the-project-life-cycle/ 31
Challenges in Project Life Cycle

Planning Phase:

Financial Risk

[11]: https://projectmgmt.brandeis.edu/resources/articles/common-challenges-in-the-project-life-cycle/ 32
Challenges in Project Life Cycle

Implementation Phase:

Quality Risk

[11]: https://projectmgmt.brandeis.edu/resources/articles/common-challenges-in-the-project-life-cycle/ 33
Challenges in Project Life Cycle

Closing Phase:

Closing Risk

[11]: https://projectmgmt.brandeis.edu/resources/articles/common-challenges-in-the-project-life-cycle/ 34
Other Common Challenges in Project Life Cycle

[11]: https://projectmgmt.brandeis.edu/resources/articles/common-challenges-in-the-project-life-cycle/ 35
Conclusion

36
 Conclusion
The project
life cycle
provides a
structured
approach

The project
life cycle
PLC defines provides a
the majority Importance structured
of the work of PLC approach for
required for the delivery
the project of the
project.

[12] http://www.parallelprojecttraining.com/community/groups/viewdiscussion/83-explain-5-benefits-of-a-
37
lifecycle?groupid=2