Project- South Eastern

Coalfields Limited
Construction of Silos

Arzoo Chaudhary UC 0712

 Introduction
Project South Eastern Coalfields Limited
Task Silos Construction
Type of Bid Domestic Competitive Bidding
Scope of Work Planning, Design, Engineering, Fabrication,
Supply,
Erection, Installation, Trial Run and
Commissioning of
a new Automatic Mechanical Sampler for the
existing
silos (Silo-1 & Silo-2) of Gevra Opencast
Project
including all Structural, Electrical &
Mechanical
Works and Control System , Gevra,
Chattisgarh
Type of Contract Turnkey Basis
Estimated Cost Rs 1,79,23,950/-
Cost of Tender Document 1500
Earnest Money Deposits 180000
Earnest Money Deposit
The Bidder shall furnish, as part of his Bid, a Bid Security / Earnest Money
Bid Security / EMD will be required to be deposited in the form of irrevocable
Bank Guarantee (From Scheduled Bank/ Branch acceptable to the Owner) with
validity 28 days beyond the validity of the Bid in the format given in the Bid
Document.
Certified Cheques and Demand Drafts will also be acceptable as Bid Security
/Earnest Money drawn in favour of SOUTH EASTERN COALFIELDS LIMITED on any
schedule Bank payable at its branch at BILASPUR, CHHATTISGARH.
The date of Demand Draft / Bankers Cheque in respect of EMD shall be on or
after the date of NIT and Demand Draft / Bankers Cheque before the NIT date
shall be summarily rejected. No tender shall be considered unless
accompanied by the requisite earnest money.
 Any Bid not accompanied by an acceptable Bid Security/ EMD shall be
rejected by the Employer as non-responsive.
The Bid Security/ EMD of the unsuccessful Bidder shall become
refundable as promptly as possible after opening of Price Bid and
finalization of the tender.
The Bid Security/EMD of the successful Bidder will be discharged when
the Bidder has signed the Agreement and furnished the required
Performance Security/Security Deposit.
The Bid Security/EMD may be forfeited:
a. if the Bidder withdraws the Bid after Bid opening during the
period of Bid validity; or
b. in the case of a successful Bidder, if the Bidder fails within the specified
time limit to:
i. sign the Agreement; or
ii. furnish the required Performance Security/Security Deposit
c. if the bidder does not accept the correction of the Bid Price
Earnest Money
Deposit Form
DETAILS OR EARNEST MONEY/PERFORMANCE SECURITY
Deposit of Earnest Money by } Bank Guarantee Details
Draft No. } Name of the Bank
Drawn on } Amount of BG
Amount (Rs.) } Bank Guarantee valid up to:
OTHER DETAILS
a) Details of registration/ enlistment with Government organizations/
PSUs, /Subsidiaries of Coal India
b) Certificate of registration as per statutory requirements under Sales
Tax, Contract Labour Laws etc. as may be applicable
____________________
Signature of the Tenderer
THE CONDITIONS of this obligation are
1. If the Bidder withdraws its Bid during the period of Bid Validity specified by
the Employer on the bid form; or
2. If the Bidder withdraws having been notified of the acceptance of its bid
by the Employer during the period of Bid Validity:
(a) Fails or refuses to execute the Contract Agreement when required; or
(b) Fails or refuses to furnish the Performance Security (if any) in
accordance with the Bid conditions
Performance Security/Security Deposits/
Performance Guarantee
Security Deposit shall consist of two parts.
a) Performance Security to be submitted at award of work and
b) Retention money to be recovered from running bills.
The security deposit shall bear no interest
Performance Security should be 5% of Contract amount and should be
submitted within 28 days of receipt of LOA by the successful Bidders in
any of the form given below after which Bid Security / Earnest Money will
be refunded to the Contractor:
a) Bank Guarantee in the form given in the Bid Document.
b) Govt. Securities, FDR or any other form of Deposit stipulated by the
Owner.
c) Demand Draft drawn in favour of South Eastern CoalfieldsLimited on
any scheduled Bank payable at its Branch at Bilaspur (CG).
If performance Security is provided by the successful Bidders in the
form of Bank guarantee it shall be issued either
a) at Bidders option by a Nationalized / Scheduled Indian Bank or
b) by a Foreign Bank located in India and acceptable to the
Employer.
Retention Money should be deducted at 5% from running bills. Total of
performance Security and retention money should not exceed 10% of
contract amount or lesser sum indicated in the Bid document.
The Guarantee amount shall be payable to the Employer without any
condition whatsoever.
The Performance Guarantee shall cover additionally the following guarantees to
the Employer:
a) The successful bidder guarantees the successful and satisfactory operation
of the equipment furnished and erected under the contract, as per the
specifications and documents,
b) The successful bidder further guarantees that the equipment provided and
installed by him shall be free from all defects in design, material and
workmanship and shall, upon written notice from the employer, fully remedy free
of expenses to the Employer, such defects as developed under the normal use of
the said equipment within the period of guarantee specified in the relevant clause
of the Conditions of Contract.
The Contract Performance Guarantee is intended to secure the performance of
the entire Contract.
Bank Guarantee is to be submitted in the format prescribed by the company in
the bid document. Bank Guarantee shall be irrevocable and it shall be from any
Nationalised Bank/Scheduled Bank.
 The Company shall be at liberty to deduct/appropriate from the Contract
Performance Guarantee/Security Deposit such sums as are due and payable by
the contractor to the company as may be determined in terms of the contract,
and the amount appropriated from the Contract Performance
Guarantee/Security Deposit shall have to be restored by Contractor
subsequently.
The Contract Performance Guarantee will be returned to the Contractor
without any interest at the end of the Guarantee Period.
Failure of the successful Bidder to comply shall constitute sufficient grounds
for cancellation of the award and forfeiture of the Bid Security.
Performance Security/Security Deposit shall be converted into Performance
Guarantee on successful completion of work in accordance with contract and
upon satisfactory trial operations and shall be valid for 90 days after the end
of Guarantee period.
Bank Guarantee for performance security
 We, ____________________(name of the bank) undertake to pay to the Employer up
to the above amount upon receipt of its first written demand, without the Employer
having to substantiate its demand, provided that in its demand the Employer will note
that the amount claimed by it is due to it owing the occurrence of 1 or both of the 2 (a)
or (b) specifying the occurred condition or conditions.
This guarantee will remain in full force up to and including the date _____________and
any demand in respect thereof should reach the Bank not later than the date of expiry
of this guarantee.
For and on behalf of the Bank.
Signature ______________________
Name _______________________
Designation_____________________
Common Seal of Bank ____________
Under Jurisdiction of Bilaspur (C.G) court only
THANK YOU