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MODULE-IV
IT Application in
Accountancy
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Speed
The main difference between manual and computerized systems is speed.
Accounting software processes data and creates reports much faster than
manual systems. Calculations are done automatically in software programs,
minimizing errors and increasing efficiency. Once data is input, you can create
reports literally by pressing a button in a computerized system.
Cost
Another difference between manual and computerized systems is cost. Manual
accounting with paper and pencil is much cheaper than a computerized system,
which requires a machine and software. Other expenses associated with
accounting software include training and program maintenance. Expenses can
add up fast with costs for printers, paper, ink and other supplies.
Backup
A third difference between manual and computerized systems is the ease of
backup of a computerized system. All transactions can be saved and backed
up, in case of fire or other mishap. You cannot do this with paper records,
unless you make copies of all pages--a long and inefficient process.
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Financial Statements
Reports
Characteristics of AIS
Purpose of AIS
Sales order processing
Inventory control
Accounts receivables
Accounts payables
Payroll
General ledger.
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Components of an Accounting
Information System
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Components of a Computerized
Accounting System
Components of a Computerized
Accounting System
Components of a Computerized
Accounting System
Components of a Computerized
Accounting System
The human resources module
maintains data about
employees, including hours
worked and wage rates.
It is used for preparing payroll and
payroll tax information.
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Components of a Computerized
Accounting System
Components of a Computerized
Accounting System
Components of a Computerized
Accounting System
Components of a Computerized
Accounting System
Subsidiary Accounts
Subsidiary Accounts
Control Accounts
Control Accounts
Accounting Software
An accounting software is an integral part
of the computerized accounting system.
Need OF Accounting Software:
a. When computerized system is replacing
manual system.
b. When computerized system already
existing in the organization and it is to be
altered according to the recent changes.
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Advantages
Easy to learn
Cost of installation is low
Better after sale services
Take care of problem area.
Disadvantages:
1.These software use laser printers which are costly
than Dot matrix.
2.Level of secrecy is very low.
3. Offer very little scope of linking with other
information system.
4. Suitable for small organization.
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Disadvantage
Cost of installation is high
Training requirement of using this packages
is high.
Advantages:
Take care of the specific need of the enterprise.
Level of secrecy of data and authenticity checks
are robust in such soft wares.
They can be effectively linked to some other
information systems.
Disadvantages:
1. Costly
2. Difficult to learn and require specialized
training.
3. If the accounts are grouped in an incorrect
manner, the results will be misleading.
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Spreadsheets
Widely used by finance departments to help manage cash
flow, for bank reconciliations and in credit control.
It is a type of program on a large sheet of paper. It contains
rows and columns for entering character or numeric data.
Rows are arranged horizontally, while columns are
arranged vertically. The intersection of both produces a
cell. A collection of cells is known as a range.
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Utility of Spreadsheets in
Accounting
Payroll Accounting: It is used for calculating the
salary of each employee. In the spreadsheet one row
is used for each employee and there are column for
basic pay, D.A. , HRA, other allowances, gross
salary, deductions and the net amount payable.
Recalculation if some values are changed.
Graphic representation: it is represented in the form
of graphs, charts, and diagrams.
Depreciation accounting
Budgeting and financial forecasts.
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Electronic Spreadsheets
Electronic Spreadsheets
Spreadsheet Advantages
Time savings
Creating charts
Problem-solving
Decision making .
Real-world applicability
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A database is a set of
A database
computerized files in
management system
which company data
controls database
are stored in the
functions to ensure
form that facilitates
data are recorded
retrieval and
properly and are
updating of the data.
accessed only by
authorized users.
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