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An Introduction to

SAP Workflow
Purchase Order Approvals
Invoice Verification
Introduction Roadmap
Standard SAP Workflow for Purchase Order Approvals.
Purchase-to-Order Process without Workflow.
Purchase-to-Order Process with Workflow.
The Five Ws of SAP Workflow.
SAP Business Workplace.
SAP Work Item Execution.
Invoice Verification.
Email Notifications.
Processing Time.
Customizing.
An Introduction to
SAP Workflow
L&F Purchase-to-Order, as Designed
L&F Purchase-to-Order, as Designed

Purchase Purchase
Bulk Order MRP
Requisition Order
An Introduction to
SAP Workflow
Hypothetical L&F Purchase-to-Order using Workflow
L&F Purchase-to-Order, with SAP
WF Workflow
(hypothetical)
for
Purchase Order
Release

Purchase
Purchase Purchase Subject to N Purchase
Bulk
BulkOrder
Order MRP
MRP Approval?
Requisition
Requisition Order Order
Y

Route Approval Request to


Terminology Check: Approver

Purchase Order Approval in SAP is known as the


PO Release Strategy.
Y
Approved?
The term Release is synonymous with
Approval. N

Route PO/SO to Order


Management or TBD
An Introduction to
SAP Workflow
The Five Ws of SAP Workflow
The Five Ws of SAP Workflow
The Five Ws The Five Ws Reordered

Who? What?
What? When?
When? Why?
Where? Who?
Why? Where?
The Five Ws of SAP Workflow
The Five Ws Reordered The Answers

What? Essentially any SAP Document


When? Immediately
Why? Document Event Occurrence
Who? Selected Agent(s) of Possible Agent(s)
Where? SAP Business Workplace
How? SAP WF Sits Above All SAP Apps.

Next SAP Business Workplace


An Introduction to
SAP Workflow
SAP Business Workplace
SAP Business Workplace

Inbox
SAP Business Workplace

Work Item
Preview
Pane
SAP Business Workplace

Leading
Document
SAP Business Workplace
SAP Business Workplace
An Introduction to
SAP Workflow
SAP Work Item Execution
SAP Work Item Execution

Business
Workplace

SBWP
SAP Work Item Execution

Double Click to
Execute Work Item
SAP Work Item Execution

Approve
SAP Work Item Execution

Reject Lets Approve


Approved!

Approved!
SAP Work Item Execution

Where Did My Work


Item Go?

Outbox
SAP Work Item Execution

Here it is!
Review Workflow Log
Who has it now?
SAP Work Item Execution

Graphical Workflow
Log
SAP Work Item Execution

Work Item Details


SAP Work Item Execution
The Five Ws of SAP Workflow
The Five Ws Reordered The Answers

What? Purchase Order.


When? When Saved.
Why? Subject to Release (Configuration).
Who? Configured within PO Release Strategy.
Where? SAP Business Workplace.
How? Loose Coupling between MM and WF.
The Five Ws of SAP Workflow
The Five Ws Reordered The Technical Answers

What? BUS2012
When? Any LUW
Why? Event BUS2012.ReleaseStepCreated
Who? F/M ME_REL_GET_RESPONSIBLE
Where? SWDS Workflow Builder
How? Event Linkage Activated between
BUS2012.ReleaseStepCreated and
Workflow Template WS20000075.
An Introduction to
SAP Workflow
Invoice Verification
Messages

Payment
Block
Generic Object
Services

Payment
Block

Who Has It?


An Introduction to
SAP Workflow
Email Notifications
Email Notifications

One Mail per


Work Item
Collective Mail
for all
Standard SAP
Program
To Email Addr on
User Record
An Introduction to
SAP Workflow
Processing Time
An Introduction to
SAP Workflow
Workflow Customizing
An Introduction to
SAP Workflow
The End