HOW TO MAKE EFFECTIVE

POWERPOINT PRESENTATIONS
#BASIC RULES

MADE BY:
SANYA TAKHTANI
179278080
 WHY IS PRESENTATION IMPORTANT???
PowerPoint Presentations are a way of attracting audience towards your views and arguments. It is one of the most helping factors
behind success of every meeting. There are various uses of power point presentations, some of them are integrated. The most
popular uses of power point presentations are in modern days learning, corporate training sessions, business and marketing
meetings, and sales gatherings.
•Learning Solutions
Power point presentation combines audio and visual both aspects, making it easier to understand for audience. Even the normal
teaching or training becomes interactive by just using presentations in lectures. These days school, colleges and institutions are
providing tailor made presentations to students for different topics in syllabus of study. That makes learning easier and interactive
for students.
•Corporate Training Session
Power point is an essential ingredient of every corporate training session. Top executives and manager (marketing and sales) use
this powerful tool to train their junior's or associates to give them better, interactive and more effective training. It's always beneficial
and less time consuming for corporate trainers, if they use these tools in their sessions, it generates more results.
•Marketing Strategy
Powerful tools and options present in Microsoft power point, makes it easier for people in marketing, advertising, and sales to make
presentations for motivation of their subordinates. Inclusion of different types of charts, images, clip-arts, other graphical structures,
makes a presentation eye catchy. Animation and sound effects add extra emphasis on these presentations making them look more
interactive.
Guidelines for an effective presentation session:
o Your presentation should be to the point and focusing over actual purpose.
o There should be a professional look deciding your organizations identity.
o You need to practice properly before delivering a presentation in any seminars.
o There should be less text, and maximum possible graphics in presentations.
o Take care of your time, users positive responses, and their ease, don't make people bored with longer duration presentations.
o There should be uniform colors and font appearance throughout the presentation to avoid in-convenience.

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 TIP #1 – KEEP IT SIMPLE
DO’s DONT’s

 Be precise and crisp  Avoid jargons

 Formulate a clear structure  Don’t make it illegible
 Use bullets appropriately  Avoid more than 5-6 points
 Slide should have plenty of  Don’t pile it up with too much
white space information

T O W E R

THINK ORGANIZE WRITE EDIT REVISE

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 SUBTLE AND
PROFESSIONAL

TOO CHEESY AND

UNPROFESSIONAL
V/S

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TIP #2 – APPROPRIATE GRAPHIC USAGE

“ Remember! The purpose of visual aid is to enhance your

presentation and not upstage it…”

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 TIP #3 – USE APPROPRIATE CHARTS

BE SURE WHEN TO USE AND WHAT TO USE !!!

1. PIE CHART 2. BAR CHARTS
• Used to show percentages • Used to show changes in quantity
• Limit the slices to 4-5 over time
• Contrast the most important slice • Try to limit bars to 4-6
with different color

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 CONT’D…
3. LINE GRAPH
• Used to demonstrate trends
• Arrows can also be used
4. TABLES
• Used for quantitative data
• Can be used while comparing 2
data sets

 Use tools like infogr.am

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 TIP #4 – CHOOSE FONTS WISELY
1. Use appropriate font type. Recommended:
• Formal – ‘Arial’, ‘Calibri’, ‘Times New Roman’
• Informal - ‘Comic Sans’
2. Make it legible. Recommended:
• 24 for body
• 32 for title
3. Keep it black or subtle
4. Use no more than 2 fonts. Try using complementary fonts
For ex. Arial and Arial Bold
5. Sharp contrast between font color and background color

Hello PowerPoint

Hello PowerPoint

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 TIP #5 – TEMPLATES & BACKGROUND

• Make it look unique

• Use formal templates
• Background should be subtle
• Make it consistent

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 TIP #6 – TRANSITION & ANIMATION

• Not recommended between all slides

• “Wipe left to right” is good to be used
• “Move” or “Fly” is tedious and distracting

HELLO ! HOW ARE HELLO ! HOW ARE

YOU DOING ?? YOU DOING ??

I AM DOING GOOD ! I AM DOING GOOD !

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 FEW MORE TIPS…

• Segmentation Principle of Multimedia

• Mention slide number and header-footer
• Use appropriate audio and video clips if necessary
• Use watermarks if required

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 3 PILLARS…

1. SLIDE
MAKING
3. DELIVERY SKILLS
SKILLS
• Be prepared mentally
• Have a good start
• Keep it precise
• Interact with audience
2.PRESENTATION • Use remote
SKILLS • Body language
• Prepare the basics • Be professional
• Work on your words • Accept the feedback
• Prepare the props • Be ready for questions

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