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Presenter:
ISMATULLAH BUTT
PhD (S)
Cell# 0345-5190572
Email: buttismat@gmail.com
Time Management Training-Agenda
2
Session one-Introduction:
Basics of Time Management
How is your Time Management-Exercise
Time for Everything
Session One:
Basics of Time Management
How is your Time Management-Exercise
Time for Everything
TIME IS MONEY
5
To save time
To reduce stress
To function effectively
How is
Your
Time Management?
TIME FOR EVERYTHING
12
Session Two:
Setting Goals and Objectives
Prioritization
Procrastination
Efficiency vs. Effectiveness
14
17
S = Specific
A specific goal has a greater chance of being accomplished.
When thinking of your goal, consider “who is involved,” “what
you want to accomplish,” “when you want the goal
accomplished,” “which requirements/restraints will provide
obstacles,” and “why you want to accomplish the goal.”
M = Measurable
A = Attainable
R = Realistic
T = Tangible
S.M.A.R.T. Goals
From Paul J. Meyer’s “Attitude is Everything”
18
M = Measurable
Establish a concrete means for measuring the progress towards
your goal. To determine if your goal is measurable, ask the
questions: “How much?” “How many,” and “How will I know
when it is accomplished?”
For example, if your goal is raise a B to an A-, you can
measure your quiz and test grades to see if you are on track.
A = Attainable
R = Realistic
T = Tangible
S.M.A.R.T. Goals
From Paul J. Meyer’s “Attitude is Everything”
19
A = Attainable
Identify a goal that is most important because then you’ll adopt
an attitude and plan proper to make sure it actually comes
true.
Remember, reaching goals requires thoughtful consideration
and planning. Make sure you picked a goal that you will
actually take the steps you planned out!
R = Realistic
T = Tangible
S.M.A.R.T. Goals
From Paul J. Meyer’s “Attitude is Everything”
20
R = Realistic
A goal must be an objective toward which you are both willing
and able to work. Making sure the goal is realistic is up to you.
A high goal is frequently easier to reach than a low one
because a low goal exerts low motivational force.
Your goal is probably realistic if you believe that it can be
accomplished.
T = Tangible
S.M.A.R.T. Goals
From Paul J. Meyer’s “Attitude is Everything”
21
T = Tangible
A goal is tangible when you can experience it with one of your
senses (taste, touch, smell, sight, or hearing). When your goal is
tangible, ou have a better chance of making it specific,
measurable, and attainable.
(Intangible goals are more internal changes like personality
characteristics and behaviors. They are important and vital to
reaching other goals, but extremely difficult to measure. Thus,
focus on the tangible so you can stay motivated and see
results!)
S.M.A.R.T. Goals
From Paul J. Meyer’s “Attitude is Everything”
22
URGENCY
High Low
IMPORTANCE
High
Low
Organize and Prioritize
25
Quadrant I
Immediate Attention Required
and but
Urgent Not Urgent
III IV
Not Important
Quadrant II
Requires attention, but not yet critical
and but
Urgent Not Urgent
III IV
Not Important
Quadrant IV
These activities are time eaters
and but
Urgent Not Urgent
III IV
Not Important
Quadrant III
“Nice to do”
and but
Urgent Not Urgent
III IV
Not Important
Session Three:
Delegation
Managing Interruptions
Scheduling
Common TM Problems : Poor Delegation
31
It’s risky.
We enjoy doing things.
Session Four:
Mismanagement
Time effectiveness
Effective writing
Office Telephone
Professional Assistant
Meetings
Boss versus Subordinate
Other Time savers
COMMON TM PROBLEMS-OFFICE MIS-MANAGEMENT
36
Muddle makes work and wastes time. Strive for good order in
your office.
Come on time.
Good Health
8. Develop routines
11. Focus
12. Block out distractions
13. Track your time spent
14. Don’t fuss about unimportant details
15. Prioritize
16. Delegate
17. Batch similar tasks together
18. Eliminate your time wasters
19. Cut off when you need to
20. Leave buffer time in-between
Time Management Skills
53
Results Exercise-1
You need to score the quiz section by section. For each section total up your
score and then divide it by the number of questions in that section to give
yourself and the average score of it. Now order the sections from lowest to
the highest.
For example your results might look like this:
Results Quiz-2
Score Interpretation
(I) 45 to 50 You have outstanding time management skills.
(II) 38 to 44 You have strong time management skills.
(III)30 to 37 You are managing your time fairly well, but sometimes feel
overwhelmed.
(IV) 25 to 36 You work career is likely to be stressful and less than
satisfying unless you take steps to begin to manage your
time more effectively.
(V) Less than 25: You need to work on your time management skills.
Time Management
55
Questions
and
Answers
Time Management
56
ALLAH HAFIZ