FY 2019-20

Superintendent's Proposed Budget

SCHOOL BOARD SPECIAL MEETING

Thursday, January 25, 2018

School Board Office, 5:30 P.M.

1
 AGENDA

I. Proposed Budget Overview, Process, and Objective

II. Summary of School Board Biennium Budget Goals
III. Our School Division: Accomplishments and Outlook
IV. FY 2019 Additional Resources (Revenue Summary)
V. FY 2019 High-Priority Needs (Expenditure Summary)
VI. FY 2020 Plan
VII. Biennium Overview and Summary
VIII. FY 2019-20 Budget Calendar and Next Steps
IX. Closing Statements

Superintendent's Proposed Budget Agenda

2
Dr. David Jeck

I. Proposed Budget Overview, Process, and Objective

3
 I. Proposed Budget Overview, Process, and Objective

 Budget Process and Virginia Law.

 First, the Superintendent is required to develop a Proposed Budget which meets the
“needs” of the School Division (VA 22.1-92).
 Second, the School Board reviews, revises, approves, and *submits a budget to the
County which meets the “needs” of the School Division. *Public Hearing Required.

 Board of Supervisors (BOS) holds authority for funding the School Division upon request of
the School Board.
 BOS is responsible for setting local tax rates.
 BOS does not have line item authority and may only budget by lump-sum
appropriation or broad state categories.
4
 I. Proposed Budget Overview, Process, and Objective

 The budget process begins with the vision of the school board.
 On October 21st, the School Board held a retreat to review, discuss, and provide staff with guidance on the
priorities for the FY 2019-20 Biennium Budget. The School Board reviewed and discussed:
 Strategic Plan (Aspirations 2.1): Revised with the lens of Equity and Access for all 21st Century Learners (Public Hearing on
November 13th and Adopted on December 11, 2017).
 Removing Barriers: Identifying and removing barriers based on student needs for learning. Topics included, future Profile of
a Graduate, behavioral opportunities, the FCPS instruction data dashboard.
 Physical Infrastructure Needs: The Capital Improvement Plan (Bond CIP), middle school modernization, projected student
enrollment, and safety/security needs (CMP, cash CIP, capital equipment, etc.).
 The Investment Needed for Services and Support: Workforce investment, market competitiveness, and cultivating growth.
 Technology Infrastructure Needs and Future Learning Environments: Bandwidth and connectivity, hardware and software,
future ready classrooms.
 As a result, the School Board outlined the FY 2019-20 Biennium Goals as the compass for budget
process.
 The School Board’s approval of the FY 2019-20 Budget Calendar and Biennium Goals on November 13,
2017 kicked-off the administrative budget process for the school division. 5
 I. Proposed Budget Overview, Process, and Objective

 Development of the Superintendent's Proposed Budget.

 Subsequent to guidance from the School Board, school administration and staff engaged in a
process to collect, analyze, and prioritize the needs of the school division.

Collect Needs from Analyze and

School Board Schools, Departments, Prioritize Needs Estimate Revenues Superintendent’s School Board Submit to County BOS
Guidance & Goals And Stakeholders NOV & Develop Plans Proposed Budget Public Hearing, FEB
OCT NOV DEC JAN Work session, Revision
FEB

 The process includes input from many stakeholders. Staff collected and investigated the factors in
implementation (i.e. capacity, risk), estimated the total cost of ownership, and prioritized based on
desired outcomes.
6
I. Proposed Budget Overview, Process, and Objective
FCPS FY 2019 - Proposed - Needs Based Budget $ 7,163,047
This document summarizes the requests for public education based on need and funding source.

REVENUE SUMMARY

92 requests were 1 TOTAL:

Other Local REV

$ 449,000 $
Federal REV

(190,106) $
State REV

878,889 $
Local Transfer

6,025,264 Request for Local

Funding (County) is
$6.025 million
EXPENDITURE SUMMARY

collected, investigated and 2

3
4
Grants & Restricted Funds
Base Adjustments-FRESH
Base Adjustments-Pre-K-Early Childhood
Base Anticipated Local Grants
Other Local EXP

$ 186,000
250,000
110,000
Federal EXP State EXP Local Transfer

Removing Barriers in
Instruction and
5 Other Base Adjustments (E-rate, etc.) (97,000)

prioritized to determine
Student Supports.
6 Title I (146,295)
7 Title II (37,977)
8 Other Federal Reductions (5,834)
9 SubTotal: $ 449,000 $ (190,106) $ - $ -

the investments that

Benefits and Compnesation
10 VRS decrease (16.32% to 15.68%) $ (452,438)
11 VRS NonProf (7.11% to 6.28%) $ (58,357)
12 RHCC (1.23% to 1.20%) $ (21,225)
13 Group Life (no increase) $ -
14 Health Insurance increase 8.0% $ 1,338,023
Investment in Services and

would yield the highest

15 3% Across the Board (School Operating) $ 3,258,715 Support:
16 Market Adjustment: Bus Drivers (Classified) $ 160,000 1. Workforce Investment
17 Admin 85% & Comprsn. $ 101,104 2. Market Competiveness
18 Certified 90% $ 42,673
19 Classified 90% $ 379,228
20 SubTotal: $ - $ - $ - $ 4,747,723

benefit to public education 23

Training and Development
21 Growing Our Own Teachers Program
22 Capacity in Title II Funding (~$45K)
SubTotal: $ - $ -
$
$
$
50,000 $
- $
50,000 $
-
-
-
Cultivating Growth:
1. Capacity Building
2. Teacher Training

Equity and Access for 21st Century Learners

24 Additional 30 VPI Students $ 98,000
25 Reading Specialist - Title I (0.0 FTE) $ 90,693
26 Math Coach - Title II (0.0 FTE) $ 95,016
27 SPED teachers (2.0 FTE) $ 155,914 Removing Barriers
28 ESL Teachers (1.0 FTE) $ 62,367 in Instruction and
29 Reading Coach (1.0 FTE) $ 62,367 Student Supports.
29 Media & Research Specialist (0.5 FTE) $ 35,139
30 Agg Teacher for AMS & WMS (1.0 FTE) $ 62,367
31 Behavioral Specialist - Title VI-B (1.0 FTE) $ -
32 Gifted Teacher at Walter (0.5 FTE) $ 25,397
33 SubTotal: $ - $ - $ 687,260 $ -

Technology Needs
34 Increase Divisionwide Bandwidth $ 98,250
35 Document/Data Mgmt. Tool $ 15,000 Removing
36 VOIP (790 x 350) over 4 Yrs. $ 69,125 Barriers in
37 Staff Computers Base Budget $ 160,000 Technology
38 SubTotal: $ - $ - $ - $ 342,375

Safety and Security

39 CMP $ 200,000
40 CIP $ 141,629 $ 367,816
41 Busses $ 97,280
42 Nutrition Equipment Replacement $ 25,000
Physical Infrastructure,
43 Nutrition Fund Transfer (Health Ins) $ 37,675
Capital Equipment, and
44 Security Guards (1.0 FTE) per year $ 49,374 School Support Services
45 Utilities (5100 Code) $ 102,972
46 Fleet Fuel & Labor (4000 Series) $ 55,049
47 SubTotal: $ - $ - $ 141,629 $ 935,166

48 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264

49 Balance Check: $ - $ - $ - $ -

7
 I. Proposed Budget Overview, Process, and Objective

The Superintendent’s OTHER INPUT

o School Needs
proposed budget SCHOOL BOARD o Department Needs
represents many o Equity and Access o Parent and Student Input
o Safety and Security o Best Practices in 21st
concerns, priorities, o Student Learning Century Learning
o Building Maintenance & o Equity and Access
interests, and factors Capital Improvements Concerns
proposed by the o Technology o Legal and Operational
o Gifted and Special Ed. Risks
Stakeholders of public o State and Federal Policy o Local/State/Federal
o Constituent Concerns Environment
education in our o Etc… o Region IV, VASS,
community. VASBO, and Other
Recommendations
o Other…

8
 I. Proposed Budget Overview, Process, and Objective

In Summary…
The Superintendent’s FY 2019 Proposed Budget is centered
around Equity and Access for all 21st Century Learners. The
process was deeply engaged in identifying the needs of our
students. The goal of the proposed recommendations are to
remove barriers for our students and families in order to
achieve our School Board’s vision.
9
II. Summary of School Board Biennium Budget Goals

10
III. Our School Division: A Summary of
Accomplishments and Outlook

11
 III. Our School Division: Accomplishments & Outlook
A Macro-Level View
Academics
• Profile of a Graduate
• Career Exploration & Internships
• Record High SAT Scores
• 18/19 Schools Fully Accredited
• University of Virginia Kaleidoscope project
• Top Schools (N.Va Magazine)
• SPED Graduation Rate

95.5%
On-time Graduation Rate

On-time
Student Support
•
•
Equity & Access For All 21st Century Learners
VTSS Academy
• Equity Summit
Graduation Rate • $250K Preschool Grant
• Transitions Program

Community Engagement
• Expanding Partnerships
• Mass Notify for Parents & Staff & Mobile App
12 • Profile of a Graduate Community Forums
 III. Our School Division: Accomplishments & Outlook
Key Indicators for State Funding

State Funding Indicators FY 2013-14 FY 2015-16 FY 2017-18 FY 2019-20 Trend

True value of real property (50%) $ 11,942,754,221 $ 12,278,132,244 $ 13,771,384,560 $ 14,418,202,056
Adjusted gross income (40%) $ 2,306,956,870 $ 2,517,404,577 $ 2,641,102,891 $ 3,197,576,358
Taxable retail sales (10%) $ 587,631,303 $ 614,320,194 $ 694,006,725 $ 744,459,400
Total Population 64,497 65,780 66,573 67,898
13
III. Our School Division: Accomplishments & Outlook
Future Enrollment Projections

If the current indicators hold

steadfast (i.e. birth rates,
development, etc.) FCPS will need
to begin planning for growth.

▪ Miller
▪ Pierce
▪ Greenville
▪ Ritchie
▪ Taylor
▪ Liberty
14
IV. FY 2019 Additional Resources (Revenue Summary)

15
 IV. FY 2019 Additional Resources (Revenue Summary)
School Operating Fund (205) FY 2019 PROPOSED REVENUES
Revenue Summary
FY 2018
Adopted
FY 2019
Proposed Change % Other
Other Local Revenue $ 1,375,500 $ 1,824,500 $ 449,000 32.6% 1.3% State
Local 32.3%
State Revenue
Sales Tax $ 12,513,883 $ 12,691,073 $ 177,190 1.4%
63.7%
Basic Aid 21,128,094 21,276,214 148,120 0.7%
Special Education 3,037,117 3,066,065 28,948 1.0%
Retirement (VRS) 2,978,711 2,842,139 (136,572) -4.6%
Lottery Funded Programs 2,257,173 3,065,353 808,180 35.8%
Technology - - - 0.0%
Other State Revenue 3,875,042 3,728,065 (146,977) -3.8%
Total State Revenue $ 45,790,020 $ 46,668,909 $ 878,889 1.9%
Federal
2.7%
Federal Revenue
Title I $ 985,529 $ 839,234 $ (146,295) -14.8%
 Local government is the largest investor for
Title VI-B 4,330,439 4,483,717 153,278 3.5% public education in Fauquier County.
Other Federal Revenue (1,224,388) (1,421,477) (197,089) 16.1%
 State Budget includes $804K in “No Loss
Total Federal Revenue $ 4,091,580 $ 3,901,474 $ (190,106) -4.6%
Funding” for FY 2019.
Transfer from County $ 86,086,173 $ 92,111,437 $ 6,025,264 7.0%  School divisions across US expect further cuts to
Total Revenue $ 137,343,273 $ 144,506,320 $ 7,163,047 5.2%
federal funding for public education.16
V. FY 2019 High-Priority Needs (Expenditure Summary)

17
 V. FY 2019 High-Priority Needs (Expenditure Summary)

FY 2018 FY 2019
EXPENDITURE SUMMARY Adopted Proposed Change %
What do we value?
80.00%
Expenditure Summary by Category 70.00%
60.00%
Instruction $ 103,835,129 $ 107,792,938 $ 3,957,809 3.8% 50.00% 74.6% is instruction
40.00%
Administration, Attendance, Health 6,258,544 7,106,209 847,665 13.5% 30.00%
20.00%
Transportation Services 9,125,919 9,624,422 498,503 5.5% 10.00%
0.00%
Facilities & Construction Mgmt. 10,439,377 10,846,199 406,822 3.9%
Technology 4,513,060 4,804,458 291,398 6.5%
Transfers (Nutrition/Capital/Textbooks) 3,171,244 4,332,094 1,160,850 36.6%
Total Expenditures $ 137,343,273 $ 144,506,320 $ 7,163,047 5.2%
FY 2019 PROPOSED BUDGET BY
Expenditure Summary by Use Purchased Services EXPENDITURE TYPE
Internal Services Transfers
Salaries & Benefits $ 121,227,078 $ 126,803,857 $ 5,576,779 4.6% Operating Capital Outlay
Other Charges 3%
9% 0%
Purchased Services $ 2,607,879 $ 2,608,152 273 0.0% Materials/Supplies

Internal Services $ 1,834,969 $ 1,890,018 55,049 3.0%

Other Charges $ 5,404,475 $ 5,806,638 402,163 7.4%
Materials/Supplies $ 3,002,900 $ 2,970,833 (32,067) -1.1% Benefits
27%
Capital Outlay $ 94,728 $ 94,728 - 0.0% Salaries
61%
Fund Transfers $ 3,171,244 $ 4,332,094 1,160,850 36.6%
18
Total Expenditures $ 137,343,273 $ 144,506,320 $ 7,163,047 5.2%
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Grants and Restricted Funds
FCPS FY 2019 - Proposed - Needs Based Budget $ 7,163,047
FCPS FY 2019 - Proposed - Needs Based Budget $ 7,163,047
This document summarizes the requests for public education based on need and funding source. This document summarizes the requests for public education based on need and funding source.
REVENUE SUMMARY
Other Local REV Federal REV State REV Local Transfer

1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 Request for Local

Funding (County) is
REVENUE SUMMARY
EXPENDITURE SUMMARY

Grants & Restricted Funds

Other Local EXP Federal EXP State EXP Local Transfer Other Local REV Federal REV State REV Local Transfer
2 Base Adjustments-FRESH $ 186,000
3 Base Adjustments-Pre-K-Early Childhood 250,000
4 Base Anticipated Local Grants 110,000 Removing Barriers in
5 Other Base Adjustments (E-rate, etc.) (97,000) Instruction and
6
7
Title I
Title II
(146,295)
(37,977)
Student Supports.
1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 Request for Local
8
9
Other Federal Reductions
SubTotal: $ 449,000 $
(5,834)
(190,106) $ - $ - Funding (County) is
Benefits and Compnesation
10
11
VRS decrease (16.32% to 15.68%)
VRS NonProf (7.11% to 6.28%)
$
$
(452,438)
(58,357)
$6.025 million
12
13
RHCC (1.23% to 1.20%)
Group Life (no increase)
$
$
(21,225)
- EXPENDITURE SUMMARY
14 Health Insurance increase 8.0% $ 1,338,023
Investment in Services and
15
16
17
3% Across the Board (School Operating)
Market Adjustment: Bus Drivers (Classified)
Admin 85% & Comprsn.
$
$
$
3,258,715
160,000
101,104
Support:
1. Workforce Investment
2. Market Competiveness
Other Local EXP Federal EXP State EXP Local Transfer
18
19
20
Certified 90%
Classified 90%
SubTotal: $ - $ - $ -
$
$
$
42,673
379,228
4,747,723
Grants & Restricted Funds
Training and Development
21 Growing Our Own Teachers Program $ 50,000 $ - Cultivating Growth: 2 Base Adjustments-FRESH $ 186,000
22 Capacity in Title II Funding (~$45K) $ - $ - 1. Capacity Building
23 SubTotal:
Equity and Access for 21st Century Learners
$ - $ - $ 50,000 $ - 2. Teacher Training
3 Base Adjustments-Pre-K-Early Childhood 250,000
24
25
26
Additional 30 VPI Students
Reading Specialist - Title I (0.0 FTE)
Math Coach - Title II (0.0 FTE)
$
$
$
98,000
90,693
95,016
4 Base Anticipated Local Grants 110,000 Removing Barriers in
27
28
SPED teachers (2.0 FTE)
ESL Teachers (1.0 FTE)
$
$
155,914
62,367
Removing Barriers
in Instruction and
5 Other Base Adjustments (E-rate, etc.) (97,000) Instruction and
29 Reading Coach (1.0 FTE) $ 62,367 Student Supports.
30 Media & Research Specialist (0.5 FTE) $ 35,139
Student Supports.
31
32
33
Agg Teacher for AMS & WMS (1.0 FTE)
Behavioral Specialist - Title VI-B (1.0 FTE)
Gifted Teacher at Walter (0.5 FTE)
$ -
$

$
62,367

25,397
6 Title I (146,295)
34
Technology Needs
SubTotal: $ - $ - $ 687,260 $ -
7 Title II (37,977)
35 Increase Divisionwide Bandwidth $ 98,250
36
37
Document/Data Mgmt. Tool
VOIP (790 x 350) over 4 Yrs.
$
$
15,000
69,125
Removing
Barriers in
Technology
8 Other Federal Reductions (5,834)
38 Staff Computers Base Budget $ 160,000
39 SubTotal: $ - $ - $ - $ 342,375

40 CMP
Safety and Security
$ 200,000
9 SubTotal: $ 449,000 $ (190,106) $ - $ -
41 CIP $ 141,629 $ 367,816
42 Busses $ 97,280

The proposed budget includes a net $258.9 thousand in

43 Nutrition Equipment Replacement $ 25,000
Physical Infrastructure,
44 Nutrition Fund Transfer (Health Ins) $ 37,675
Capital Equipment, and
45 Security Guards (1.0 FTE) per year $ 49,374 School Support Services
46 Utilities (5100 Code) $ 102,972
47 Fleet Fuel & Labor (4000 Series) $ 55,049
48 SubTotal: $ - $ - $ 141,629 $ 935,166

adjustments for restricted funds (i.e. grants and donations).

49 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264

50 Balance Check: $ - $ - $ - $ -

This part of the budget does not impact revenues from the state
19
(i.e. direct aid) and funds received from the county.
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Employee Benefits and Compensation
FCPS FY 2019 - Proposed - Needs Based Budget $ 7,163,047
This document summarizes the requests for public education based on need and funding source.
$ 7,163,047
FCPS FY 2019 - Proposed - Needs Based Budget
This document summarizes the requests for public education based on need and funding source.
REVENUE SUMMARY
REVENUE SUMMARY
Other Local REV Federal REV State REV Local Transfer
Other Local REV Federal REV State REV Local Transfer
1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 Request for Local
Funding (County) is

EXPENDITURE SUMMARY
Other Local EXP Federal EXP State EXP Local Transfer
Request for Local
2
Grants & Restricted Funds
Base Adjustments-FRESH $ 186,000
1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 Funding (County) is
3 Base Adjustments-Pre-K-Early Childhood 250,000
4 Base Anticipated Local Grants 110,000 Removing Barriers in
5
6
Other Base Adjustments (E-rate, etc.)
Title I
(97,000)
(146,295)
Instruction and
Student Supports. $6.025 million
7 Title II (37,977)
8 Other Federal Reductions (5,834)
9
Benefits and Compnesation
SubTotal: $ 449,000 $ (190,106) $ - $ -
EXPENDITURE SUMMARY
10 VRS decrease (16.32% to 15.68%) $ (452,438)
11
12
VRS NonProf (7.11% to 6.28%)
RHCC (1.23% to 1.20%)
$
$
(58,357)
(21,225)
Benefits and Compensation
13 Group Life (no increase) $ -
14
15
Health Insurance increase 8.0%
3% Across the Board (School Operating)
$
$
1,338,023
3,258,715
Investment in Services and
Support:
10 VRS decrease (16.32% to 15.68%) $ (452,438)
16 Market Adjustment: Bus Drivers (Classified) $ 160,000 1. Workforce Investment
17
18
19
Admin 85% & Comprsn.
Certified 90%
Classified 90%
$
$
$
101,104
42,673
379,228
2. Market Competiveness
11 VRS NonProf (7.11% to 6.28%) $ (58,357)
20
Training and Development
SubTotal: $ - $ - $ - $ 4,747,723
12 RHCC (1.23% to 1.20%) $ (21,225)
21 Growing Our Own Teachers Program $ 50,000 $ - Cultivating Growth:
22 Capacity in Title II Funding (~$45K)
23 SubTotal: $ - $ -
$
$
- $
50,000 $
-
-
1. Capacity Building
2. Teacher Training 13 Group Life (no increase) $ -
Equity and Access for 21st Century Learners
24 Additional 30 VPI Students $ 98,000
14 Health Insurance increase 8.0% $ 1,338,023
25
26
Reading Specialist - Title I (0.0 FTE)
Math Coach - Title II (0.0 FTE)
$
$
90,693
95,016 Investment in Services and
27
28
29
SPED teachers (2.0 FTE)
ESL Teachers (1.0 FTE)
Reading Coach (1.0 FTE)
$
$
$
155,914
62,367
62,367
Removing Barriers
in Instruction and 15 3% Across the Board (School Operating) $ 3,258,715 Support:
Student Supports.
30
31
32
Media & Research Specialist (0.5 FTE)
Agg Teacher for AMS & WMS (1.0 FTE)
Behavioral Specialist - Title VI-B (1.0 FTE) $ -
$
$
35,139
62,367 16 Market Adjustment: Bus Drivers (Classified) $ 160,000 1. Workforce Investment
33 Gifted Teacher at Walter (0.5 FTE) $ 25,397
34
Technology Needs
SubTotal: $ - $ - $ 687,260 $ -
17 Admin 85% & Comprsn. $ 101,104 2. Market Competiveness
35
36
37
Increase Divisionwide Bandwidth
Document/Data Mgmt. Tool
VOIP (790 x 350) over 4 Yrs.
$
$
$
98,250
15,000
69,125
Removing
Barriers in
18 Certified 90% $ 42,673
38 Staff Computers Base Budget $ 160,000 Technology
39
Safety and Security
SubTotal: $ - $ - $ - $ 342,375
19 Classified 90% $ 379,228
40 CMP $ 200,000
41
42
CIP
Busses
$ 141,629 $
$
367,816
97,280
20 SubTotal: $ - $ - $ - $ 4,747,723
43 Nutrition Equipment Replacement $ 25,000

The proposed budget includes a net $4.75 million for benefits and compensation as a workforce
Physical Infrastructure,
44 Nutrition Fund Transfer (Health Ins) $ 37,675
Capital Equipment, and
45 Security Guards (1.0 FTE) per year $ 49,374 School Support Services
46 Utilities (5100 Code) $ 102,972
47 Fleet Fuel & Labor (4000 Series) $ 55,049
48 SubTotal: $ - $ - $ 141,629 $ 935,166
49

50
TOTAL:

Balance Check:
$

$
449,000 $

- $
(190,106) $

- $
878,889 $

- $
6,025,264

-
investment to attract and retain the high-quality staff that provide instructional services and support.

Highest investments: [1] $3.26 million 3% salary increase for teachers and support staff; [2] $1.34
million for an 8% increase in health insurance costs; and [3] $683 thousand to move classified staff
towards 90% of market and administrative staff towards 85% of the comparable market. 20
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Employee Benefits and Compensation)

The proposed budget includes total

investment of $683 thousand in salary
adjustments to move classified staff
towards 85% and admin staff towards
90% of the comparable market. There
are also adjustments to address
internal compression in specific
administrative areas.
Who is impacted? Primarily classified
and certified staff: Bus drivers, head
custodians, computer techs, nurses,
psychologists, instructional assistants,
nutritional workers, office staff, etc. 21
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Training and Development

FCPS FY 2019 - Proposed - Needs Based Budget

This document summarizes the requests for public education based on need and funding source.
$ 7,163,047
FCPS FY 2019 - Proposed - Needs Based Budget $ 7,163,047
REVENUE SUMMARY
Other Local REV Federal REV State REV Local Transfer This document summarizes the requests for public education based on need and funding source.
1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 Request for Local
Funding (County) is

EXPENDITURE SUMMARY

Grants & Restricted Funds

Other Local EXP Federal EXP State EXP Local Transfer REVENUE SUMMARY
2 Base Adjustments-FRESH $ 186,000
3
4
Base Adjustments-Pre-K-Early Childhood
Base Anticipated Local Grants
250,000
110,000 Removing Barriers in
Instruction and
Other Local REV Federal REV State REV Local Transfer
5 Other Base Adjustments (E-rate, etc.) (97,000)
Student Supports.
6 Title I (146,295)
7 Title II (37,977)
8
9
Other Federal Reductions
SubTotal: $ 449,000 $
(5,834)
(190,106) $ - $ -
Request for Local
10
Benefits and Compnesation
VRS decrease (16.32% to 15.68%) $ (452,438)
1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 Funding (County) is
11 VRS NonProf (7.11% to 6.28%) $ (58,357)
12 RHCC (1.23% to 1.20%) $ (21,225)
13
14
Group Life (no increase)
Health Insurance increase 8.0%
$
$
-
1,338,023
Investment in Services and
$6.025 million
15 3% Across the Board (School Operating) $ 3,258,715 Support:
16 Market Adjustment: Bus Drivers (Classified) $ 160,000 1. Workforce Investment

EXPENDITURE SUMMARY
17 Admin 85% & Comprsn. $ 101,104 2. Market Competiveness
18 Certified 90% $ 42,673
19 Classified 90% $ 379,228
20 SubTotal: $ - $ - $ - $ 4,747,723
Training and Development
21 Growing Our Own Teachers Program $ 50,000 $ - Cultivating Growth:
Training and Development
22 Capacity in Title II Funding (~$45K) $ - $ - 1. Capacity Building
23

24
SubTotal:
Equity and Access for 21st Century Learners
Additional 30 VPI Students
$ - $ - $

$
50,000 $

98,000
- 2. Teacher Training
21 Growing Our Own Teachers Program $ 50,000 $ - Cultivating Growth:
25
26
27
Reading Specialist - Title I (0.0 FTE)
Math Coach - Title II (0.0 FTE)
SPED teachers (2.0 FTE)
$
$
$
90,693
95,016
155,914 Removing Barriers
22 Capacity in Title II Funding (~$45K) $ - $ - 1. Capacity Building
28 ESL Teachers (1.0 FTE) $ 62,367
29
30
Reading Coach (1.0 FTE)
Media & Research Specialist (0.5 FTE)
$
$
62,367
35,139
in Instruction and
Student Supports.
23 SubTotal: $ - $ - $ 50,000 $ - 2. Teacher Training
31 Agg Teacher for AMS & WMS (1.0 FTE) $ 62,367
32 Behavioral Specialist - Title VI-B (1.0 FTE) $ -
33 Gifted Teacher at Walter (0.5 FTE) $ 25,397
34 SubTotal: $ - $ - $ 687,260 $ -

The proposed budget includes $50 thousand to kick-off a “Growing Our Own” program that will
Technology Needs
35 Increase Divisionwide Bandwidth $ 98,250
36 Document/Data Mgmt. Tool $ 15,000 Removing
37 VOIP (790 x 350) over 4 Yrs. $ 69,125 Barriers in
38 Staff Computers Base Budget $ 160,000 Technology

be administered jointly between HR and Instruction. The plan is to couple this funding with Title II
39 SubTotal: $ - $ - $ - $ 342,375
Safety and Security
40 CMP $ 200,000
41 CIP $ 141,629 $ 367,816
42 Busses $ 97,280
43
44
45
46
Nutrition Equipment Replacement
Nutrition Fund Transfer (Health Ins)
Security Guards (1.0 FTE) per year
Utilities (5100 Code)
$
$
$
$
25,000
37,675
49,374
102,972
Physical Infrastructure,
Capital Equipment, and
School Support Services
funding in order to provide training and development for teachers and tuition reimbursement to
47 Fleet Fuel & Labor (4000 Series) $ 55,049
48
49
SubTotal:
TOTAL:
$
$
-
449,000 $
$ -
(190,106) $
$ 141,629 $
878,889 $
935,166
6,025,264 grow existing staff into teaching careers. These funds will also contribute to division-wide training
initiatives that will develop our staff and culture towards 21st Century instructional strategies.
50 Balance Check: $ - $ - $ - $ -

22
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Equity and Access for 21st Century Learners
FCPS FY 2019 - Proposed - Needs Based Budget $ 7,163,047
This document summarizes the requests for public education based on need and funding source.
FCPS FY 2019 - Proposed - Needs Based Budget $ 7,163,047
This document summarizes the requests for public education based on need and funding source.
REVENUE SUMMARY
Other Local REV Federal REV State REV Local Transfer REVENUE SUMMARY
1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 Request for Local
Funding (County) is
Other Local REV Federal REV State REV Local Transfer
EXPENDITURE SUMMARY

Grants & Restricted Funds

Other Local EXP Federal EXP State EXP Local Transfer Request for Local
2
3
Base Adjustments-FRESH
Base Adjustments-Pre-K-Early Childhood
$ 186,000
250,000 Funding (County) is
4
5
6
Base Anticipated Local Grants
Other Base Adjustments (E-rate, etc.)
Title I
110,000
(97,000)
(146,295)
Removing Barriers in
Instruction and
Student Supports.
1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 $6.025 million
7 Title II (37,977)
8 Other Federal Reductions (5,834)
9 SubTotal: $ 449,000 $ (190,106) $ - $ -
Benefits and Compnesation
10 VRS decrease (16.32% to 15.68%) $ (452,438)
11 VRS NonProf (7.11% to 6.28%) $ (58,357)
12
13
14
RHCC (1.23% to 1.20%)
Group Life (no increase)
Health Insurance increase 8.0%
$
$
$
(21,225)
-
1,338,023
EXPENDITURE SUMMARY
Investment in Services and

Equity and Access for 21st Century Learners

15 3% Across the Board (School Operating) $ 3,258,715 Support:
16 Market Adjustment: Bus Drivers (Classified) $ 160,000 1. Workforce Investment
17 Admin 85% & Comprsn. $ 101,104 2. Market Competiveness
18 Certified 90% $ 42,673
19
20
Classified 90%
SubTotal: $ - $ - $ -
$
$
379,228
4,747,723 24 Additional 30 VPI Students (2.0 FTE) $ 98,000
Training and Development
21 Growing Our Own Teachers Program
22 Capacity in Title II Funding (~$45K)
23 SubTotal: $ - $ -
$
$
$
50,000 $
- $
50,000 $
-
-
-
Cultivating Growth:
1. Capacity Building
2. Teacher Training
25 Reading Specialist - Title I (0.0 FTE) $ 90,693
24
25
Equity and Access for 21st Century Learners
Additional 30 VPI Students
Reading Specialist - Title I (0.0 FTE)
$
$
98,000
90,693
26 Math Coach - Title II (0.0 FTE) $ 95,016
26 Math Coach - Title II (0.0 FTE) $ 95,016
27
28
29
SPED teachers (2.0 FTE)
ESL Teachers (1.0 FTE)
Reading Coach (1.0 FTE)
$
$
$
155,914
62,367
62,367
Removing Barriers
in Instruction and
Student Supports.
27 SPED teachers (2.0 FTE) $ 155,914 Removing Barriers
30 Media & Research Specialist (0.5 FTE) $ 35,139
31
32
Agg Teacher for AMS & WMS (1.0 FTE)
Behavioral Specialist - Title VI-B (1.0 FTE) $ -
$ 62,367
28 ESL Teacher (1.0 FTE) $ 62,367 in Instruction and
33 Gifted Teacher at Walter (0.5 FTE) $ 25,397
34
Technology Needs
SubTotal: $ - $ - $ 687,260 $ -
29 Elementary Literacy Coach (1.0 FTE) $ 62,367 Student Supports.
35 Increase Divisionwide Bandwidth $ 98,250

30 Media & Research Specialist (0.5 FTE) $ 35,139

36 Document/Data Mgmt. Tool $ 15,000 Removing
37 VOIP (790 x 350) over 4 Yrs. $ 69,125 Barriers in
38 Staff Computers Base Budget $ 160,000 Technology
39 SubTotal: $ - $ - $ - $ 342,375

40 CMP
Safety and Security
$ 200,000
31 Ag Teacher for AMS & WMS (1.0 FTE) $ 62,367
41 CIP $ 141,629 $ 367,816
42
43
44
Busses
Nutrition Equipment Replacement
Nutrition Fund Transfer (Health Ins)
$
$
$
97,280
25,000
37,675
Physical Infrastructure,
32 Behavioral Specialist - Title VI-B (1.0 FTE) $ -
Capital Equipment, and
45 Security Guards (1.0 FTE) per year $ 49,374
46
47
Utilities (5100 Code)
Fleet Fuel & Labor (4000 Series)
$
$
102,972
55,049
School Support Services
33 Gifted Pathways Coordinator (0.5 FTE) $ 25,397
48 SubTotal: $ - $ - $ 141,629 $ 935,166
49 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264
34 SubTotal: $ - $ - $ 687,260 $ -
50 Balance Check: $ - $ - $ - $ -

The proposed budget $687.3 thousand (9.0 FTE) to support student needs that support equity and
access across the school division. These additional resources will expand our ability to remove barriers
for students and provide additional supports needed to move the needle on instructional opportunities
presented at the School Board retreat this fall. 23
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Equity and Access for 21st Century Learners

Excellence by Design Strategy

Our focus has been centered on equity, tiered systems of supports and making data
based decisions that improve core instruction. Each position outlined on the previous slide
is critical to meeting the needs of each identifiable School Board goal as it pertains to
improving student outcomes. These positions and the services that accompany them
move our equity goals forward and will impact our ability to deliver much needed services
to each and every student.
We believe equity and access means more rigor, more possibilities,
and more students achieve their post secondary goals:
College, Workforce, Military, Farming, etc.
24
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Equity and Access for 21st Century Learners

Additional VPI Classroom $98,000 (2.0 FTE)

Increases the state funded VPI classroom number of seats from 49 to 80. This funding will afford an
additional teacher and aide and will increase services to additional students.
New site is being currently investigated by staff.

Title I Reading Specialist & Title II Math Coach $185,709 (2.0 FTE)
A loss in federal funding (Title I: 14.8%, Title II: 16.5%) requires the school division to cut services to
students with high potential, but also, high need.
This request secures reading and math services being provided to students by moving the positions to
the school operating fund and out of the grant.
In Title II, moving the position out of the grant creates capacity for providing teacher training and
development (minus any additional future federal cuts).

25
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Equity and Access for 21st Century Learners

Additional SPED Teachers $155,914 (2.0 FTE)

Improve the delivery of instruction to students with disabilities.
The number of students identified with disabilities has increased from 1268 in the 2011-12 SY to 1659
in the 2017-18 SY. This is an overall increase of 391 students over 7 years with an annual average
increase of 55 per year.
In order to continue to meet state and federal compliance requirements staff recommends adding 2
positions each year of the biennium. Over the past 7 years we have met compliance requirements by
reallocating staff from instructional assistant positions to teacher positions. The school division has
also taken active steps to implement inclusion and co-teaching environments.
Currently, the most probable locations for adding these teacher positions at this time are Marshall
Middle School and Fauquier High School, but this is subject to change based on future assessment of
student need and location.

26
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Equity and Access for 21st Century Learners

Special Education population

compared to General Education 25 SOL Student Caseload:
Average 2017-18 Projected
12000
10000 20

8000 2010
Possible Compliance Issues
2011
6000 15
2012
4000 2013
11.03% 14.74 %
2000 2014
Recommended for Instructional Best Practices
2015 21
10
0 2016
16
Special Total Student 2017
16
14
16
14 13 14
16

12 12
Education Pop 5
12
11 11 11
11
12 12
9
8

27
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Equity and Access for 21st Century Learners

Additional ELs Teacher $62,367 (1.0 FTE)

FCPS has provided indirect support of English Learners (ELs) who are close to reaching proficiency or
who are dually identified as special education students by monitoring their progress and consulting
with the student’s content teachers. Recently, the USED and USDJ have specified that all ELs are to
receive direct services until the point at which they reach proficiency based on the annual English
proficiency assessment. Also, recent changes to the annual proficiency assessment have altered the
scoring process, making it more difficult for students to reach proficiency. This additional FTE will
address a growing inequity with providing direct services to English language learners.

Elementary Literacy Coach $62,367 (1.0 FTE)

This position provides additional support and training to staff that will deepen the implementation of
our recently adoption benchmark reading program. This Literacy Coach will work directly with school
leaders and teachers to provide more structured guidance and strategies to implement our program
with the fidelity that is needed. Specifically, this will provide additional support for our non Title I
schools in their reading implementation. 28
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Equity and Access for 21st Century Learners

Full-time Media and Research Specialist (adding to existing 0.5 FTE) $35,139 (0.5 FTE)
This request will support our Profile of a Graduate implementation by providing additional online
education opportunities for students as we continue to reimagine the high school experience. In
addition, position will be directly responsible for: [1] library media services, [2] textbook services
(adoption and purchases for print and online), [3] provide supervision and oversight to online
instructional services and classes, and [4] will work with the director of instruction to supervise and
support the ITRT program.
This position will also serve as the primary division contact for grant opportunities and liaison to the
business team for approval process.

Add Agriculture at AMS and WMS $62,367 (1.0 FTE)

This request is for the expansion of career and technical education in our middle schools. The
addition of a full-time teacher (to be split between the two schools) will provide students with access
to agriculture classes. This request expands project based and hands on learning within the
agriculture program while also creating program equity amongst all 5 middle schools. 29
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Equity and Access for 21st Century Learners

Provide In-House Behavioral Services (Title VI-B Grant Funded) $0 (1.0 FTE)
Currently, Title VI-B funds are used for contract services to provide services to students with Autism
and behavioral issues. This request is to re-allocate these funds to provide the same services with an
in-house Behavioral Specialist.

Expand Gifted Equity with Full-time Pathways Coordinator $25,397 (0.5 FTE)
This position will provide services that will expand access of gifted services to traditionally under-
served populations as identified through the University of Virginia Kaleidoscope project and school
based referrals. Services will be primarily focused at elementary schools to create equity and access
in identifying, cultivating and facilitating the growth of under-served populations in our gifted
programs.

30
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Technology Needs

FCPS FY 2019 - Proposed - Needs Based Budget $ 7,163,047

FCPS FY 2019 - Proposed - Needs Based Budget $ 7,163,047
This document summarizes the requests for public education based on need and funding source.
REVENUE SUMMARY
This document summarizes the requests for public education based on need and funding source.
Other Local REV Federal REV State REV Local Transfer

1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 Request for Local

Funding (County) is REVENUE SUMMARY
EXPENDITURE SUMMARY

2
Grants & Restricted Funds
Base Adjustments-FRESH
Other Local EXP

$ 186,000
Federal EXP State EXP Local Transfer
Other Local REV Federal REV State REV Local Transfer
3 Base Adjustments-Pre-K-Early Childhood 250,000
4 Base Anticipated Local Grants 110,000 Removing Barriers in
5
6
Other Base Adjustments (E-rate, etc.)
Title I
(97,000)
(146,295)
Instruction and
Student Supports. Request for Local
7
8
Title II
Other Federal Reductions
(37,977)
(5,834)
1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 Funding (County) is
9 SubTotal: $ 449,000 $ (190,106) $ - $ -

10
Benefits and Compnesation
VRS decrease (16.32% to 15.68%) $ (452,438)
$6.025 million
11 VRS NonProf (7.11% to 6.28%) $ (58,357)
12 RHCC (1.23% to 1.20%) $ (21,225)
13
14
15
Group Life (no increase)
Health Insurance increase 8.0%
3% Across the Board (School Operating)
$
$
$
-
1,338,023
3,258,715
Investment in Services and
EXPENDITURE SUMMARY
Support:
16
17
18
Market Adjustment: Bus Drivers (Classified)
Admin 85% & Comprsn.
Certified 90%
$
$
$
160,000
101,104
42,673
1. Workforce Investment
2. Market Competiveness Technology Needs
19 Classified 90% $ 379,228
20
Training and Development
SubTotal: $ - $ - $ - $ 4,747,723 35 Increase Divisionwide Bandwidth $ 98,250
21 Growing Our Own Teachers Program
22 Capacity in Title II Funding (~$45K)
$
$
50,000 $
- $
-
-
Cultivating Growth:
1. Capacity Building 36 Document/Data Mgmt. Tool $ 15,000 Removing
23 SubTotal: $ - $ - $ 50,000 $ - 2. Teacher Training

24
Equity and Access for 21st Century Learners
Additional 30 VPI Students $ 98,000 37 VOIP (790 x 350) over 4 Yrs. $ 69,125 Barriers in
25
26
27
Reading Specialist - Title I (0.0 FTE)
Math Coach - Title II (0.0 FTE)
SPED teachers (2.0 FTE)
$
$
$
90,693
95,016
155,914 38 Staff Computers Base Budget $ 160,000 Technology
Removing Barriers
28 ESL Teachers (1.0 FTE) $ 62,367 in Instruction and
29 Reading Coach (1.0 FTE) $ 62,367 Student Supports.
30
31
Media & Research Specialist (0.5 FTE)
Agg Teacher for AMS & WMS (1.0 FTE)
$
$
35,139
62,367
39 SubTotal: $ - $ - $ - $ 342,375
32 Behavioral Specialist - Title VI-B (1.0 FTE) $ -
33 Gifted Teacher at Walter (0.5 FTE) $ 25,397

The proposed budget $342.4 thousand to support the school division’s technology needs.
34 SubTotal: $ - $ - $ 687,260 $ -
Technology Needs
35 Increase Divisionwide Bandwidth $ 98,250
36 Document/Data Mgmt. Tool $ 15,000 Removing
37 VOIP (790 x 350) over 4 Yrs. $ 69,125 Barriers in
38 Staff Computers Base Budget $ 160,000 Technology

Connectivity (Bandwidth) Equity: 7 elementary schools will be increased from 20MB to 100MB,
39 SubTotal: $ - $ - $ - $ 342,375
Safety and Security
40 CMP $ 200,000
41 CIP $ 141,629 $ 367,816

3 middle schools will increase from 100MB to 200MB, and 2 high schools will increase from
42 Busses $ 97,280
43 Nutrition Equipment Replacement $ 25,000
Physical Infrastructure,
44 Nutrition Fund Transfer (Health Ins) $ 37,675
Capital Equipment, and
45 Security Guards (1.0 FTE) per year $ 49,374 School Support Services
46 Utilities (5100 Code) $ 102,972

200MB to 500MB.
47 Fleet Fuel & Labor (4000 Series) $ 55,049
48 SubTotal: $ - $ - $ 141,629 $ 935,166
49 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264

Computer and VOIP Phone Replacement: The county’s technology team has advised the school
50 Balance Check: $ - $ - $ - $ -

division to begin saving for a major phone upgrade once we receive notice that the current
system will no longer be supported. Build a base budget for staff computer replacement.
Document/Data Mgmt. Tool: Invest in modern tools for document management. 31
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Safety and Security
FCPS FY 2019 - Proposed - Needs Based Budget $ 7,163,047
FCPS FY 2019 - Proposed - Needs Based Budget
This document summarizes the requests for public education based on need and funding source.
$ 7,163,047
This document summarizes the requests for public education based on need and funding source.
REVENUE SUMMARY
Other Local REV Federal REV State REV Local Transfer

1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 Request for Local

Funding (County) is
REVENUE SUMMARY
EXPENDITURE SUMMARY
Other Local EXP Federal EXP State EXP Local Transfer
Other Local REV Federal REV State REV Local Transfer
Request for Local
Grants & Restricted Funds
2 Base Adjustments-FRESH $ 186,000
3 Base Adjustments-Pre-K-Early Childhood 250,000
4 Base Anticipated Local Grants 110,000 Removing Barriers in
5
6
Other Base Adjustments (E-rate, etc.)
Title I
(97,000)
(146,295)
Instruction and
Student Supports. Funding (County) is
7
8
9
Title II
Other Federal Reductions
SubTotal: $ 449,000 $
(37,977)
(5,834)
(190,106) $ - $ -
1 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264 $6.025 million
Benefits and Compnesation
10 VRS decrease (16.32% to 15.68%) $ (452,438)
11 VRS NonProf (7.11% to 6.28%) $ (58,357)
12 RHCC (1.23% to 1.20%) $ (21,225)
13 Group Life (no increase) $ -
14 Health Insurance increase 8.0% $ 1,338,023
Investment in Services and
15
16
17
3% Across the Board (School Operating)
Market Adjustment: Bus Drivers (Classified)
Admin 85% & Comprsn.
$
$
$
3,258,715
160,000
101,104
Support:
1. Workforce Investment
2. Market Competiveness
EXPENDITURE SUMMARY
18 Certified 90% $ 42,673
19
20
Classified 90%
SubTotal: $ - $ - $ -
$
$
379,228
4,747,723 Safety and Security
Training and Development
21 Growing Our Own Teachers Program
22 Capacity in Title II Funding (~$45K)
23 SubTotal: $ - $ -
$
$
$
50,000 $
- $
50,000 $
-
-
-
Cultivating Growth:
1. Capacity Building
2. Teacher Training
40 CMP $ 200,000
24
25
Equity and Access for 21st Century Learners
Additional 30 VPI Students
Reading Specialist - Title I (0.0 FTE)
$
$
98,000
90,693
41 CIP $ 141,629 $ 367,816
26 Math Coach - Title II (0.0 FTE) $ 95,016
27
28
29
SPED teachers (2.0 FTE)
ESL Teachers (1.0 FTE)
Reading Coach (1.0 FTE)
$
$
$
155,914
62,367
62,367
Removing Barriers
in Instruction and
Student Supports.
42 Busses $ 97,280
30 Media & Research Specialist (0.5 FTE) $ 35,139
31 Agg Teacher for AMS & WMS (1.0 FTE) $ 62,367
43 Nutrition Equipment Replacement $ 25,000
32
33
Behavioral Specialist - Title VI-B (1.0 FTE)
Gifted Teacher at Walter (0.5 FTE)
$ -
$ 25,397 Physical Infrastructure,
34 SubTotal: $ - $ - $ 687,260 $ -
44 Nutrition Fund Transfer (Health Ins) $ 37,675
35
Technology Needs
Increase Divisionwide Bandwidth $ 98,250
Removing
Capital Equipment, and
45 Security Specialist (1.0 FTE) per year $ 49,374
36 Document/Data Mgmt. Tool $ 15,000
37 VOIP (790 x 350) over 4 Yrs. $ 69,125 Barriers in
38
39
Staff Computers Base Budget
SubTotal: $ - $ - $ -
$
$
160,000
342,375
Technology
School Support Services
40
41
CMP
CIP
Safety and Security

$
$
141,629 $
200,000
367,816
46 Utilities (5100 Code) $ 102,972
42
43
44
Busses
Nutrition Equipment Replacement
Nutrition Fund Transfer (Health Ins)
$
$
$
97,280
25,000
37,675
Physical Infrastructure,
Capital Equipment, and
47 Fleet Fuel & Labor (4000 Series) $ 55,049
45 Security Guards (1.0 FTE) per year $ 49,374 School Support Services
46
47
48
Utilities (5100 Code)
Fleet Fuel & Labor (4000 Series)
SubTotal: $ - $ - $
$
$
141,629 $
102,972
55,049
935,166
48 SubTotal: $ - $ - $ 141,629 $ 935,166
The proposed budget adds $1.077 million to afford the replacement of capital equipment, perform
49 TOTAL: $ 449,000 $ (190,106) $ 878,889 $ 6,025,264

50 Balance Check: $ - $ - $ - $ -

necessary building improvements/maintenance, and support other basic needs for the safety and
security of our students, staff, and guests.
32
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Safety and Security

Comprehensive Maintenance Plan (CMP) $200,000 (0.0 FTE)

The proposed budget is requesting an additional $200.0 thousand to reduce the project backlog in
scheduled maintenance. Below is a summary of projects to date, showing the impact of last year’s policy
decision to increase the CMP budget. With an additional $100 thousand in FY 2020, staff has developed a
plan to significantly reduce the “backlog” by the end of the second year of the next biennium.
Comprehensive Maintenance Plan: Project Summary & Performance
Measures
Fiscal Base # Scheduled # Un- Un- Total
Yr. Budget Scheduled $'s scheduled scheduled # Projects
Projects Projects $'s

FY16 500k 97 541,687 108 132,557 205 Proposed Performance Measures: First Biennium Second Biennium
FY17 500k 50 341,848 137 181,000 187 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
FY18 720k 133 481,053 45 87,527 178 Planned Budget $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000
Backlog Budget $ 220,000 $ 420,000 $ 520,000 $ 520,000 $ 520,000
Total CMP Budget: $ 720,000 $ 920,000 $ 1,020,000 $ 1,020,000 $ 1,020,000

Current Backlog Target $ 1,860,000 $ 1,714,400 $ 1,562,976 $ 1,405,495 $ 1,241,715

Proposed Backlog Target $ 1,860,000 $ 1,514,400 $ 1,054,976 $ 577,175 $ 80,262

33
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Safety and Security

Cash-Capital Improvement Plan (Cash CIP) $509,445 (0.0 FTE)

The proposed budget is requesting an additional $509.4 thousand to fund critical cash-capital projects.
These projects include roofing, HVAC/mechanical, building/classroom renovations, exterior/grounds, and
other projects.

Busses $97,280 (0.0 FTE)

The proposed budget is requesting an additional $97.3 thousand each year of the biennium to increase
our base budget from eight busses per year to ten busses per year by FY 2020.

Operating Transfers to Support Nutritional Services $62,675 (0.0 FTE)

The proposed budget includes $25.0 thousand to establish a base budget for the replacement of
nutritional equipment and $37.7 thousand to support the 8% increase in health insurance. It is important
to note that in the budget, the total operating transfers for nutritional needs will be $125.0 thousand
which includes $62.3 thousand to support the market adjustment explained previously in this
presentation. 34
 V. FY 2019 High-Priority Needs (Expenditure Summary)
Safety and Security

Security Specialist $49,374 (1.0 FTE)

The proposed budget is requesting the addition of a security specialist position to provide services and
support for our high-school students. The plan is to request one position per year until there is a full-time
security guard at each high school in Fauquier County. This unsworn position will work to support the
building principal and serve in partnership with the Sheriff’s Office.

Utilities / Fuel / Parts & Maintenance $158,032 (0.0 FTE)

The proposed budget is requesting an additional $158 thousand to secure the resources needed to pay
our utility and fuel expenses, in addition to anticipated increases for parts and maintenance to service our
aging fleet.

35
VI. FY 2020 Plan (2nd Yr. of Biennium)

36
 VI. FY 2020 Plan (2nd Yr. of Biennium)

Investment in Services & Support Budget FTE

 This is the plan for the second
year of the biennium (FY 2020)
based on the best information
we have today.
 This plan will change based on
future needs, School Board
guidance and environmental
factors (economy, enrollment,
etc.).
Employee Benefits
The school division will
VRS no change planned
Health Insurance increase 8.0%
$ -
1,393,628 continue to monitor
Workforce Investment possible federal funding
Pay increase (across-the-board) 2% 2,172,477 cuts prior to determining
Market Study - Phase II 450,000
final request in FY 2020
Equity and Access for 21st Century Learning
Staff Training & Development (0.0 FTE) 50,000
Reading Specialist - Title I (0.0 FTE) 71,849 - The school division will
Math Coach - Title II (0.0 FTE) 94,671 -
continue to monitor
SPED teachers (2.0 FTE) 175,560 2.00
enrollment, compliance
ESL Teachers (2.0 FTE)
Ag Teacher for MMS (.5 FTE)
144,380
46,054
2.00
0.50 risks, and student
needs prior to
Safety and Security
Security Officer (1.0 FTE) 49,374 1.00 determining final
Bus (1)
CIP
97,280
433,760
request in FY 2020
Utilities (5100 Code)
Fleet Fuel & Labor (4000 Series)
106,071
94,502
Technology
Future Ready Classrooms 125,000
Total Need: 5,504,606 5.50

Expected Reduction in State and Fed. Revenues: 346,354

37
Requested additional local support: $ 5,850,960 5.50
 THE FINAL INNING…
VII. Biennium Overview and Summary
VIII. FY 2019-20 Budget Calendar and Next Steps
IX. Closing Statements

38
 VII. Biennium Overview and Summary
By Fund Type
Summary of All School Division Funds -- FY 2019 Proposed

School Division Funds FY 2018 Budget FY 2019 Budget Increase/ %

Adopted Proposed Decrease Change
School Division Operating $ 137,343,273 $ 144,506,320 $ 7,163,047 5.2%
School Nutrition $ 5,495,869 $ 5,645,825 $ 149,956 2.7%
School Textbook $ 1,181,924 $ 1,115,796 $ (66,128) -5.6%
School Asset Replacement $ 3,389,436 $ 4,450,286 $ 1,060,850 31.3%
Regional Governor's School $ 1,571,084 $ 1,561,050 $ (10,034) -0.6%
All Funds Total: $ 148,981,586 $ 157,279,277 $ 8,297,691 5.6%

Summary of All School Division Funds -- FY 2020 Plan

School Division Funds FY 2019 Budget FY 2020 Budget Increase/ %

Proposed Plan Decrease Change
School Division Operating $ 144,506,320 $ 150,403,224 $ 5,896,904 4.1%
School Nutrition 5,645,825 5,744,696 98,871 1.8%
School Textbook 1,115,796 1,116,884 1,088 0.1%
School Asset Replacement 4,450,286 4,981,326 531,040 11.9%
Regional Governor's School 1,561,050 1,596,550 35,500 2.3%
39
All Funds Total: $ 157,279,277 $ 163,842,680 $ 6,563,403 4.2%
VIII. FY 2019-20 Budget Calendar and Next Steps
School Board (SB) Retreat (10/21)
School Board Debt CIP
• FY 2019-20 Budget calendar.
Adoption (TBD)
• School Board Budget Goals.
• 10-Year enrollment projections BOS CIP Work Session
(Based on Sept. 30). (02/08)
Schools and Departments SB FY 2019-20 Budget
Governor’s
• Submission, compilation and Public Hearing (02/12)
Proposed Budget
prioritization of needs for
(12/18) County Administrator
instructional services and support.
Presents Proposed Budget
Final Proposed
Administration and CIP (02/14)
Budget
• Development of Superintendent's School Board Adopts
Preparation by School Board Approves
Proposed Budget based on School Final Budget (04/09)
Administration FY 2019 budget (02/26)
Board Goals and academic needs.

Oct/2017 Dec/2017 Feb/2018 Apr/2018

Nov/2017 Jan/2018 Mar/2018 Jul/2018

BOS budget work sessions New fiscal year

Budget Calendar(11/13) School Board Reviews Debt CIP (03/01, 03/06, and 03/13) begins (07/01)
• School Board Reviews and (01/25)
Approves Budget Calendar. Joint SB/BOS meeting (03/08)
FY 2019 Adopted
Budget Development Process Superintendent’s Proposed BOS budget public hearing Budget published
• Cost-benefit-risk analysis of Budget Presented to School (03/15 @ 7:00 pm) online
budget needs. Board (01/25) (07/01)
BOS markup/markdown
• Resource allocations, market, and (03/19 @ 2:00 pm)
benefits analysis. SB/BOS Debt CIP Process (TBD)
• Alignment of strategic goals & • Joint liaison meeting BOS adopts and appropriates
instructional vision. • Work sessions FY 2019 budget, FY 2019-2023
• Final prioritization of needs. CIP, and TY 2018 tax rates
• Stakeholder meetings. (03/22 @ 4:00 pm)
• Being development of proposed
budget book and presentation. 40
IX. Closing Statements

41