The Tool of Success

Presented By:

ASHFAQ HUSSAIN TOORI

Electrical Engineer
General Manger
Defence R&D
 SCHEME OF PRESENTATION

• AIM
• History of Management
• Definitions of Management
• Basic Skills of Management
• Functions of Management
• Standards of Management
• Effective School Management
 Is This True…?

60-75% of people said that in any

organization, the most stressful aspect
of their work was their immediate boss!

Result
 AIM

 Aim of this presentation is to share

importance of Effective Management
System and its standards , mode and
applications in Educational Institutions
 History of Management Thought

Quality Viewpoint

Contingency Viewpoint

system Viewpoint

Behavioral Viewpoint

Traditional Viewpoint

1890 1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000
 HISTORY OF MANAGEMENT
The terms management has been interrupted
in several ways as:

• Management is an Activity
• Management is a Process
• Management is an Economic source
• Management is a Team
• Management as an Academic Discipline
• Management as a group
 HISTORY OF MANAGEMENT
Economist: Management as a resource like
Land, Labour, Capital and Organization.

Bureaucrats: consider it as an “authority”

Sociologists: Managers as a part of the class

“elite class”

Peter Drucker: Management as a Multi

purpose organ that manage a business
 HISTORY OF MANAGEMENT

Ralph C.Davis: Management is a function

of Executive Leadership

Henry L.Sisk: Management is the

coordination of all resources through the
process of Planning, Organizing, Directing
and Controlling in order to attain stated
objectives
DEFINITIONS OF MANAGEMENT

What is Management ?
 DEFINITIONS OF MANAGEMENT
MANAGEMENT: Management is the art of
“ Knowing what u want to do” and then seeing that
it is done in the best and cheapest way.

F.W. Taylor

MANAGEMENT: Management as a process

“Consisting of planning, organizing, staffing,
directing/coordinating and controlling, performed to
determine and accomplish by the use of people and
resources”
George R . Terry
 BASIC SKILLS OF MANAGEMENT
1. Leadership Skill: 11. Communication Skill
2. Coordination Skill 12. Tolerance
3. Motivational Skill 13. Innovative
4. Discipline
5. Fairness
6. Decisive (influential)
7. Flexible
8. Teaching Skills
9. Education and Training
10. Multitasking
BASIC SKILLS OF MANAGEMENT

Technical Skills

Interpersonal Skills
Conceptual Skills
Fundamental
Diagnostic Skills
Management
Skills Communication
Skills
Decision-Making
Skills
Time-Management
Skills
13
FUNCTIONS OF MANAGEMENT

 Planning
 Organizing
 Staffing
 Coordinating/Directing
 Controlling

Balance act
 FUNCTIONS OF MANAGEMENT

1. PLANNING:
 Process of deciding Objectives Objectives
 Charting out plans/methods to achieve plan
objectives:
• What is to be done
• How to be done
• Where is to be done
• Who will do it
• How results are to be evaluated Result

video
 FUNCTIONS OF MANAGEMENT
2. ORGANIZING
 Process of involves following tasks:
• Identification of activities

• Classification of grouping of activities

• Assignment of duties

• Delegation of authority and creation of responsibilities

• Coordinating authority and responsibility relationship

 FUNCTIONS OF MANAGEMENT
3. STAFFING: Process of manning the
organization structure and keeping it
manned. To put a right man at right job.
Staffing involves:

 Manpower Planning
 Recruitment, Selection and Placement
 Training and Development
 Remuneration (pay, fee, reward etc)
 Performance appraisal
 Promotions and Transfer
 FUNCTIONS OF MANAGEMENT
4. COORDINATING/DIRECTING
 Mostimportant function of management
which involves:

 Supervision
 Motivation
 Leadership
 Communication
 FUNCTIONS OF MANAGEMENT
5. CONTROLLING:
 Controllingis the measurement of
accomplishment against the standards and
correction of deviation from organizational
goals. Controlling involves:
 Establishment of Standard Performance (Sops, plociies,
work instructions etc)
 Measurement of actual performance (System Audit,
Inspections etc)
 Comparison of actual performance with standards
(Audit findingd, inspection reports etc)
 Corrective action ( by users)
video
MANAGEMENT STANDARDS
 MANAGEMENT STANDARDS
 ISO (the International Organization for
Standardization) is a worldwide federation of
national standards bodies(ISO member bodies).
The work of preparing International Standards is
normally carried out through ISO technical
committees.
 Each member body interested in a subject for
which a technical committee has been
established has the right to be represented on
that committee.
 MANAGEMENT STANDARDS

 ISO 9001 - Quality Management System

(9001-2008)
 OH&S MS-18001- Occupational Health and
Safety Management Systems (18001:2007)

 EMS -14001 - Environmental Management

Systems (14001:2004)

 ISMS 27001 - Information Security

Management System (27001-2005)
 MANAGEMENT STANDARDS

QMS ISO(9001-2008)

• Quality policy and quality objectives

• Management system manual
• Procedures required by ISO (Controlled Document etc)
• Documents needed by the organization to ensure the
effective planning, operation, and control of its
processes
• Quality records required by this international standard
• Documentation maintained in both hardware and
software form as appropriate
VIDEO
EFFECTIVE SCHOOL
MANAGEMENT
EFFECTIVE SCHOOL MANAGEMENT
 BASIC PROCESSES IN SCHOOL

• Teaching/Learning
• Admission
• Examination
• Admin function
 EFFECTIVE SCHOOL MANAGEMENT
Annual School Development Plan:
Suggested timeframe Major Activities
January to February

February to May

May to June

July to August

Before end-October

Before end- November Upload school report on

website
EFFECTIVE SCHOOL MANAGEMENT
Mission: Mission defines a school's intentions.
mission statement defines the overall purpose of
the school, incorporating the beliefs, concepts
and values on which the school's policy and
programmes are based

Goals: Goals are the specific expressions of

how the mission will be attained. Mission
statement serves as a framework for everything
the school does

Benefits of setting Goals

EFFECTIVE SCHOOL MANAGEMENT
•

CLASSROOM MANAGEMENT:

What is Classroom Management?

• Effective discipline
• Being prepared for class
• Motivating your students
• Providing a safe, comfortable learning
environment
• Building your students’ self esteem
• Being creative and imaginative in daily lessons
 EFFECTIVE SCHOOL MANAGEMENT
•

• Techniques for Better Classroom Control:

• Focus attention on entire class
• Don’t talk over student chatter
• Silence can be effective
• Use softer voice
• Direct your instruction so that students know
what is going to happen
• Monitor groups of students to check progress
•
EFFECTIVE SCHOOL MANAGEMENT
• Techniques for Better Classroom Control:
• Move around the room so students have to pay
attention
• Give students non-verbal cues
• Make sure classroom is comfortable and safe
• Come to class prepared
• Show confidence in your teaching
• Learn student names as quickly as possible
•
EFFECTIVE SCHOOL MANAGEMENT
• Verbalize feelings but remain in control
• Do not place labels (good or bad)
• Do not get students hooked on praise
• Praise the work and behavior – not the
students themselves
• Speak only to people when they are ready to
listen
• Do not tolerate undesirable behaviors no matter
what the excuse
• Be familiar with school policies from the start
ORGANIZATIONAL STRUCTURE
for
EFFECTIVE SCHOOL MANAGEMENT
 2.3

Hierarchical Organization Chart

Top Manager

Middle Manager Middle Manager

First-Line Manager First-Line Manager First-Line Manager First-Line Manager

Work Work Work Work Work Work Work Work

Group Group Group Group Group Group Group Group

Adapted from Figure 2.2

ORGANIZATIONAL STRUCTURE
 SCHOOL AUDIT
Effective implementation of FGE Directorate various
Policies, procedures, work instructions etc
• Internal Audit: It is conducted by, or on behalf
of, the organization itself
• External Audit: Audit conducted by second or
third party.
• Non Conformance:
• Major: Total absence of a complete requirement of respective
standard in terms of documentation or implementation.
• Minor: lapse or slippage on documentation or implementation of
standard requirement
The Principalship
Vision to Action
 Creating a Vision

The principal must consider:

• Where has the school been?

• Where is the school currently?
• Where should the school be in the
future?
THE IDEAL PRINCIPAL/VP

students

community staff

PRINCIPAL

parents teachers
Shepherding the Vision
BEWARE OF…
–Tradition
–Scorn
–Nay-Sayers
–Complacency
–Weariness
–Short-range
thinking
 The Principal and Change
Political and Policy Context
Community Relations/ bridge between the school and
external constituencies

Legal Issues

Team building
 Maintaining School Culture
1. Hire staff carefully
2. Train staff in desired school culture
3. Instruct staff in technical aspects of job
4. Reward staff for performances that reflect
the values of the culture
5. Adhere closely to values of the culture
6. Reinforce rites and rituals of culture
7. Identify and make available staff to serve
as role models
 THE IDEAL PRINCIPAL/VP

Well read and educated in

latest research

Thinks forward and

consequentially

Analyzes
Sensitive to impact on
students and campus
community
“
The Effective Schools Model

CLEAR AND FOCUSED

MISSION

STRONG
HIGH
INSTRUCTIONAL
EXPECTATIONS
LEADERSHIP

POSITIVE
FREQUENT
HOME-SCHOOL
MONITORING
RELATIONS

SAFE AND ORDERLY OPPORTUNITY TO

ENVIRONMENT LEARN
THANK
YOU
BACKUP SLIDES
EFFECTIVE SCHOOL MANAGEMENT
Benefits of setting Goals:

Commitment: individuals have a personal stake

in outcomes
Standards: enable principals to analyze
performance objectively
Targets: give individuals a concrete outcome,
rather than a subjective one
Motivation: encourages individuals to perform at
highest levels
EFFECTIVE SCHOOL MANAGEMENT
Deals with :
 Human Resources
 Curriculum
 Communication
 Resources and Finance
 Discipline
 Record Keeping
 Guidance
 CONTROLLING

1/27/2018 48
 Why.. ?
 Lack of technical skill

 Lack of senior management

commitment

 Week Communication skill

 Decision-Making Skills

 Unclear roles and

responsibilities

 Inadequate project
planning, organizing,
controlling etc
 Identification of Activities
Curriculum:
• English Language Education
• Mathematics Education
• Personal, Social and Humanities Education
• Science Education
• Technology Education
• Arts Education
• Physical Education

Generic skills:
Collaboration skills: For example, listening, appreciation, group work,
helping one another and negotiation help students to engage effectively
in tasks and teamwork, and to benefit from collaborative relationships.
Communication skills: For example, making speeches, responding to
questions, listening and writing help students to interact with people
and express their ideas effectively.
 Identification of Activities
Creativity: For example, thinking from different perspectives,
suggesting alternatives for doing things and accepting different
answers help students to develop the ability to produce original ideas
and solve problems appropriate to contexts.
Critical thinking skills: For example, independent thinking,
identifying right and wrong and self reflection help students to draw out
meaning from given data or statements, generate and evaluate
arguments, and make their own judgments.
Information technology skills:
Mathematical skills (at Primary level)
Problem-solving skills :
Self-management skills:
Self-learning skills (at Primary level): For example, collecting and
processing information, using different learning tools and applying what
is learnt in daily life help students to develop good learning habits, and
the abilities and attitudes to enjoy learning.
 COORDINATING/DIRECTING
• Process consultation
• Create a positive climate
• Team Building
• Train
• Provide resources
• Remove barriers
• Get Feedbacks
• Identify problem teachers and provide
support and training
 EFFECTIVE SCHOOL MANAGEMENT
Planning:
• Teachers’ Records (manual & electronic)
• Students’ Records (manual & electronic)
• Personal Information (manual & electronic)
• Registration (manual & electronic)
• Finance and Resources (manual & electronic)
• Student Achievement (manual & electronic)
• homework/ class work/ tests/ exams. (manual & electronic)
Curriculum:
• Broad and balanced
• Careful selection of subjects
• Appropriately Timed
• Teaching styles
• Student assessment
• Teacher placement.
• Classroom Management
• Relevant to Student Needs
ORGANIZATIONAL STRUCTURE
ORGANIZATIONAL STRUCTURE
 AUDIT CHECK POINTS
• Identification of school Goals
• Implementation of policies/SOPs
• Approval/monitoring of school budget
• Evaluation and Report
• Development strategies to support schools
and teachers
• Annual Training programs for Teachers
• Safety Drills etc
• JDs of School Principals, VP, Teachers,
staff etc
 ADEQUATE PLANNING

Adequate planning leads to the correct completion of work

Good management performance
 INADEQUATE PLANNING

Project Start
Project End

Inadequate planning leads to frustration towards the end of the

project & poor management performance
Establish Objectives IN:

• Teaching/Learning
• Admission
• Examination
• Admin function
 ANNUAL SCHOOL PLAN
• School Vision, Mission and Goals
• Targets
• Strategies
• Success Criteria
• Methods of Evaluation
• Time Scale
• People in Charge
• Resources Required
 Curriculum Goals and
Instructional Objectives (cont’d)

REMEMBER: OBJECTIVES MUST

CORRELATE WITH THE CURRICULUM
Refer to the 7 principles for selecting learning
experiences to ensure that they foster active
involvement in the learning process
 Commitment: individuals have a personal
stake in outcomes
 Standards: enable principals to analyze
performance objectively
 Targets: give individuals a concrete
outcome, rather than a subjective one
 Motivation: encourages individuals to
perform at highest levels
Misc Slides
(iii) Administration and Management
are one
Many writers like Henri Fayol, New man
viewed that the management and
administration are one and same used
interchangedly. The term Administration is
more popular in Government and other
Public sector organisation and the term
Management is more commonly used in
other business world.

1/27/2018 65
iii) Administration and Management
are one (Cont.d)
To solve this conflict of Opinions between
administration and management.
Management classified into –
(i) Administrative Management
(ii) Operative Management

1/27/2018 66
HUMAN RESOURCE MANAGEMENT
Teachers – Recruitment, Training,
Motivation, Maintaining interest of students
Structures must be in place to deal with
existence of vacancies to appointment
followed by induction, mentoring and
appraising.
 WHAT IS PROJECT
 Unique Output
 Start Date and End Date
Cost

Quality

Time
Specs/Scope
Management