Time Management

PRESENTED TO;
ENGR NASIR GARDEZI
PRESENTED BY:
M.IRFAN (06)
TALHA ABBAS (09)
SUMAMA HAIDER (34)
TALHA SOHAIL (39)
Time management

 the ability to use one's time effectively or productively,

especially at work.

"time management is the key to efficient working"

What is Time
Management?
• TIME MANAGEMENT HAS FIVE MAIN ASPECTS:
– PLANNING & GOAL SETTING
– MANAGING YOURSELF
– DEALING WITH OTHER PEOPLE
– YOUR TIME
– GETTING RESULTS
THE FIRST 4 ALL INTERCONNECT AND INTERACT TO GENERATE
THE FIFTH - RESULTS
Time management Questions

 How much time do you have?

 There are 24 hours in a day.
 7 days in a week ( 168 hours).
 365 days in a year.

 What are your goals?

 Make your goals specific.
 Set long-term and short-term goals
 Set a deadline for your goals.
 Monitor your goals
 Change goals if needed.
Time management Questions

 Do you have a schedule?

 Set up your semester calendar.
 Divide study time into 50-minute blocks.
 Use spare time to review.

 Does free time really mean free time?

Time Management & The
Organization

 • Looking at time management from the perspective of

the organization what are the benefits:

– Improved productivity through improved use of time by

the
personnel
– Better performance in terms of on time delivery to
customers
– Increased profitability through better use of the human
and
non-human resources
Time Management & The
Organization

 Better alignment of activities by incorporating a

time bound system for coordination of tasks and
projects in the business

 – Reduction of stress that arises due to crisis

management by reducing the incidence of crises
by better planning
Analysis of Goals

 • By setting goals that relate to business

performance should follow SMART criteria and the
organization will improve productivity:
– S -- specific and well defined objectives
– M -- measurable outputs and inputs
– A -- achievable in terms of available resources
– R -- relevant to the overall business strategy
– T -- time bound with an operational schedule
 Time

• Time is the most precious thing we have

• Time is ultimately the most valuable resource
• Time and how we spend it within the organization must be
managed effectively
• Time cannot be stored up for use later
Types of time

 • Time can be categorized into two types:

 – Fast time
when absorbed in, or enjoying an activity
 – Slow time
when bored with an activity or having a bad time
How to manage time:

4 methods are here

– 1 Notes and Checklists

– 2 Calendars and appointment book
– 3 Prioritization
– 4 Self management
Time matrix
Urgent Not Urgent

Q1– Q2
Stress
Focus on the immediate
Important

Q3 Q4

Not Important
Focus on time and resources

 • For effective management of time there needs to be a

reasonable
attempt made to look at the time and resources required to
complete a task.
Quality

Resources Time
Time management

 • Need to look at:

– Is the allotted time for completion of plans realistic
for the person / team?
– In the effort to achieve results, is efficient use
made of the available time?
– For teams - how can the time available be used to
generate the optimal results?
Essential habits

 • Essential habits for good time management are

– Know where the hours are going
– Keep focused on the end result
– Work to defined priorities
– Schedule time for important issues
– Delegate routine tasks and responsibility for them
– Take the stress out of work
– Keep applying the essential habits!
Finding balance

 Finding balance between

 academic schedule
 Social life