Overview of

Occupational Safety and Health

Management System (OSHMS)

Koji MORI, MD
Occupational Health Training Center
UOEH
 Koji Mori

 1986 Graduated from Medical School, UOEH

 1986-1990 Research on Toxicology
 Post Graduate School, UOEH
 1990-1992 OH Services for Middle-Small Size Companies
 Manager, Health Care Division, Nishinihon OH Institute
 1992-2003 OH Services and System Development for a Big
Global Corporation
 Medical Director, Esso Sekiyu, an subsidiary company of Exxon
 Manager, Medicine & OH Department, ExxonMobil Group in Japan
 2003- Education & Research on Practical OH Services
 Professor and Director of Occupational Health Training Center
 Vise President (from 2005)
 Contents
 Background of OSH Introduction
 Concept of MS
 Necessary Factors for Good OHMS
 Implementation of OSHMS
Background of OSHMS Introduction
 Responsible Care

Limitation of Regulation Based

OSH

Robens Report

Expansion of Responsible Care

 Employers should be accountable for OSH care.

Globalization in Trading and Defact
Standards

ISO 9000s
（Quality Control)

ISO 14000s
（Environmental Management）
？
ISO 18000s????

ILO OSH-2001 OHSAS 18001

Corporate Social
Responsibility
 Responsibility for Environment
 Responsibility for Compliance

 Responsibility for Multiple Stakeholders

 CSR reports
 Reporting on Environmental Care

 Reporting on Social Care

 Consideration of Employees

 Occupational Safety and Health

Current Status of OSHMS from OH
Professionals’ Viewpoint

 Safety & health Management

System

Health Risk Management

Fitness for Duty
 Why OSHMS Necessary
in OH Field
 Complication of Recent OH Activities.
 Lower Concerns of Management as Corporate
Activities than Safety

 OSHMS is an engine that promotes individual

OH programs under management leadership.
Health Care
Environ. Control
Work Control

Management System
Concept of MS
What is Management System

Environ. Change / Will of Management

Factors INPUT

INPUT

System Management System

OUTPUT

Correct
Results OUTPUT
Desirable Outcome for Business
 Management by Objectives & Document
Structure
Policy
Objectives

OHS
Scopes Policy

Requirements
System
Organization & Roles Document

Procedures (Tools) Roles / Procedures /

Forms / Permits /
Records
Improvement Evaluation, Audit
Characteristic of Management System for
Improvement (PDCA cycle or spiral)
POLICY

PLAN

PLAN
ACT DO

ACT DO
CHECK

CHECK
How to Clean Rooms?

Kids Room Study Bed

Guest
（Father） Room
Room

Veranda
Entrance Living

Kitchen
 You are the Master of the House.
 You want to realize a rubbish-free
house (willing of management).
 What is a policy of our house? (policy)
 What should be conducted to achieve the
policy? (scope of works and requirement)
 How should we share roles?(organztn)
 What are the procedures?(procedure)
 What training should be done?
 What and how the system is evaluated?
(evaluation/audit)
 Policy
 We will have a rubbish-free house
for comfortable life of all family
members!
 Elements for Achievement of
Policy

 Cleaning is conducted at all spaces

by appropriate frequency and
procedures.
 Clear Responsibility
 Appropriate Frequency
 Appropriate Method and Skill
 Pick up rubbish when find any.
 Roles & Responsibility
 Clean up private rooms by each.
 Common Space
 Toilet/Bath Son
 Living/Veranda Daughter
 Entrance/Guest Room Father
 Kitchen Mother

Roles for common space are rotated every month.

 Procedures
 Frequency
 Decided by necessity of cleaning.
 Method
 Use a vacuum cleaner.
 Use a broom for narrow spaces.
 Use a chemical mop on desks.
 Distribute enough trash cans.
 Records
 Cleanings
 Rubbish on Floor
 Frequency of Cleaning Decided
by Risk Assessment
How Long >4hours/day 1-4 hours/day <1hour/day
How
Guests may use High High Medium

All family High Medium Low

member use

Private use Medium Low Low

 High ：4/week
Frequency  Medium ：2/week
 Low ：1/week
 Introductory Training
 Explanation of policy
 Explanation of roles
 Training on how to use a vacuum
cleaner and a broom
 Explanation on evaluation
 Evaluation
 Evaluation Items
 Status of Cleaning
 Target : > 90% conducted
 Monthly non-announce check by father
 Target : < 5 (bigger than 1cm)
 Reflect the result to amount of pocket
money.

Reset Targets
Improve the System
 Audit (Assessment)
 Assessor
 Grand father who lives in a separate
house.
 Contents
 System Status
 Existence of Procedures
 Appropriateness of the System
 System Effectiveness

Improve the System

Change Management
 One day, it was announced that
segregated disposal would start
this area.
Conditions of Effective OSHMS
 Necessary Factors for Good Health OH
System in OSHMS

 What System Standard ？

Do you Use?

 What OH Services Do ？
You Want to Provide?

 Establish Excellent OH
Management System.
 Available OSHMS Standards
 Standard for Certificates
 OHSAS 18001

 Standards as Guidelines
 ILO Guidelines on Occupational Safety
and Health Management Systems
 Country Guidelines, Japan, Other Countries
 Industry Guidelines
 Requirements in Standards in MS
(example)

 ILO OSHMS : Management of change (3.10.2)

 The impact on OSH of internal changes (such as -----) and of
external changes (for example, ----) should be evaluated and
appropriate preventive steps taken prior to the introduction of
changes. (3.10.2.1)
 A workplace hazard identification and risk assessment should be
carried out before any modification or introduction of new work
methods, materials, processes or machinery. Such assessment
should be done in consultation with and involving workers and
their representatives, and the safety and health committee,
where appropriate. (3.10.2.2)
 The implementation of a “decision to change” should ensure that
all affected members of the organization are properly informed
and trained. (3.10.2.3)
 Entire Picture of OH Processes
OH Needs Assessment
 Emergency Response
Planning of OH Activities Understanding Understanding of
Personal Health of Company Social Movement
Records Management Team Building / OH System Development Progress of Medicine

Env. Monitoring
Field Patrol Surveillance General Health Exam. Voluntary
Exp. Monitoring Health Risk Assessment on Adaptability Consultation
Workers and Jobs
Health Risk Assessment of Risk Assessment of
Workplace and Works Individual Health

Advice / Recommendation Health/Hygiene Training Health Counseling

by OH Professionals

Improvement Work Treatment Improvement of

of Workplace Accommodation Life Style

Evaluation of Entire OH Activities

 Core Process of OH Activities
Planning, System Development of Entire OH Programs

 Work/  Adaptability between

 Individual
Environment Workers and Works
Health

Information for Risk Assessment

Risk Assessment

Advice, Guidance, Recommendation

Risk Control and Re-evaluation

Evaluation of Status of Entire OH Activities

Basic Strategy in
Implementation of OHMS
Does Small PDCA Cycle
Round in the Company?
 An accident occurred.
 What actions will be taken at the
site.
Actions after Accidents
 Gather related information.
 Analyze the root causes
 Discuss the countermeasures
 Develop action plans
 Approve the plans
 Perform the plans
 Confirm the effectiveness of the action
Level 1
Maturity of Small PDCA
 PDCA actions are conducted

 PDCA actions are conducted according

to the rules

 Clear procedures and formats of PDCA

actions exist.
Level 2
Even if several PDCA actions
were performs?

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 What is the Next Steps?
 Accidental
→
Systematic, Proactive

Risk Assessment
Systematization of Small PDCA

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Risk Assessment / Compliance Assessment
 Risk Assessment and Control Plan
Work and Work Individual or Adaptability
Environment between Workers and Works
Risk Assessment for Each Periodic Health Exam.
Hazard ↓
Scheduled
↓ Follow up
Risk Control Plan （Work Accommodation）
Risk Assessment at
Changes Fitness for Work Assessment
at Return to Work or Accidents
Temporarily ↓
↓
Propriety of the Change
Work Accommodation
Risk Control Plan
 Risk Control Plan

Oppurtunity Improvement Responsibility Due Date Status

Revision of Revision of Work
Health Supervisor YYYY/MM
Law Procedures
Development of Noise
Field Patrol Health Supervisor YYYY/MM
Map and the Exhibition
Occupational Health Occ. Physician /
Accidint YYYY/MM
Training Health Supervisor
Improvement of Resting Group Leader, #1
Field Patrol YYYY/MM
Room Section

Level 3
 Large PDCA for Systematic
PDCA Cycles

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Risk Assessment / Compliance Assessment
Large PDCA
Policy

Organization

Targets

Performance
Monitoring

Audit
Corrective Plan

Management
Review
 Safety and Health Policy
- ○○corporation △△factory -
 ○○Corporation △△Factory promotes safety and
health in cooperation with all employees by
 assessing safety and health risks existing in the
workplace and minimizing them to acceptable levels.
 evaluating employees’ fitness for duty and
preventing adverse effects to their safety and health.
 making efforts to promote employees’ health with
assistance of the company and their self
responsibilities.
 complying with safety and health related regulations
and appropriate standards to our operations if
necessary.
 Targets and Evaluation
Risks in Work and Environment
Process Measures
Risks in Adaptability
Performance Measures
Individual Risks
Outcome Measures
Compliance

Score Cards for OH Activities

Target 2001 2002 Comments
Occupational Illness 0 ○ ○
Unacceptable Risks (no PPE) 0 ○ ○
Unacceptable Risks (with PPE) 10 ● ○ Improvement of Noise
Abnormal Findings in Surveillance 0 ○ ○
Fitness for Duty Assessment 100 ％ ○ ○
Individual Health Examination 100 ％ ○ ● 2 Emp
Violation of Regulations 0 ％ ○ ○
Loops of Management System
Policy
Risk Assessment Compliance Status
Organization

Risk Control Plan Compliance Plan

Targets

Documentation Emergency
Procedures Response

Training
Performance
Monitoring Follow-up of Plans
Accidents

Audit
Records
Corrective Plan

Management
Review
OSH Policy System Document Procedures
Organization Organization OSH Training
Responsibility Field Patrol
Risk Assessment
Training
Work Env. Monitoring
Communication Health Examination
Return to Work Assessment
Plan Risk Assessment
Measures against Adverse
Compliance Health Effect from Overwork
Planning Maternal Health Care
Compliance
Targets
Annual Plan and Evaluation
Action/ Procedures Risk Control Plan and Evaluation
Documentation OSH Objectives and Evaluation
Injury and Illness
Chemical Management
Records
Action Plan to Occupational
Illness and Injuries
Evaluation Evaluation of Achievement
Internal Audit
Audit
Level 4
 Summary
 Implementation of Management System is a
good opportunity for management and
workers to recognize OH activities as a part
of corporate business activities.

 Understandings of both system standards

and entire pictures of OH activities are
important for development of effective
systems.