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INTRODUCTION
TO PROJECT MANAGEMENT
&
THE PROJECT MANAGEMENT CONTEXT
FACTORS
• User Involvement
• Executive Management
Support
• Clear Statement of
Requirements
• Proper Planning
• Realistic Expectations
• Smaller Project Milestones
• Competent Staff
• Ownership
• Clear Vision & Objectives
• Hard-Working, Focused Staff
A RECIPE FOR SUCCESS
• A project is a temporary
endeavor, undertaken in an
organized manner to produce a
unique product or service or result.
PROJECT CHARACTERISTICS
• Temporary means that every project has a
definite beginning and a definite end
(Schedule)
• Endeavor
• Activity or effort
– Project activity is:
• Specific
• Must be done within a time frame
• It has dependence / interdependence
• Must utilize specific resources
• Must be done by designated people
• Must produce desired results
– However, a Normal activity – can be done at any
time by any one regardless of quantum of
resources and results thereof
PROJECT CHARACTERISTICS
• Organized Manner
• Project activity is done through an
organization created solely for the
designated project
– Infrastructure firm
• Strategic objectives of “maximizing the return on the
investment”
• Mix of projects Oil and gas, Power, Water, Road, Rail,
Airport
• All the power projects may be grouped together as Power
programme
• All the water project as Water programme
OPERATIONS
?
OPERATIONS
• PROJECTS • OPERATIONS
Operations require Business Process
Management or Operations
Projects require project management Management
Temporary undertaking Permanent endeavors
Temporary assignments Ongoing nature of operations
Produce unique outputs Produce repetitive outputs
Temporary resourcing Permanent resource assignments
Executed according to project Executed as per SOPs institutionalized in
management plan developed for project product life cycle
life cycle
Attain objective and then terminate Sustain the business
Concludes when its specific objectives Adopt a new set of objectives and the
have been attained work continues
PROJECT ATTRIBUTES
A Project…
Organization Goals
Top Management The Boss
PROJECT MANAGER
PROJECT TEAM
COLLEAGUES
Managers Controlling
Internal Resources
Functional
Sponsor
Team – The
Members Manager
internal
– staff –who
Managers
Organizational
use their
Project Manager –for
responsible individuals
activitieswith
and the
Stakeholders
owner
skillsof
to the – Parties
project.
contribute to involved
Responsible
the in or
for
project’s Sponsor
Project Manager authority
resources and responsibility
in a specialized for
department
being affected
establishing byreport
the project
delivering the the
deliverables. project’s
Can
documented priority
either
project
within their
directly or function.
activities.
Organization.
orrequirements
indirectly Has
to the overall
project
responsibility for its success.
Manager.
project
Participants
Team Members Stakeholders
PROJECT MANAGER
Project
Time
Scope Risk
PROJECT MANAGEMENT
Time Cost
(Schedule) (Budget)
Post
Project Implementation Project
Closure Review Definition Project
Planning
Project
Monitoring Life cycle
& Control Detailed
Planning
Execution
Project
Control Project
Execution
Characteristics of the PLC
• Cost and staffing levels are low at the start, peak as the work is
carried out and drop rapidly as the project draws to a close. The
dashed line illustrates this typical pattern.
Characteristics of the PLC
• Stake holder influence, risk, and uncertainty; greatest at start.
• Ability to influence the final characteristics of the project’s
product, without significantly impacting cost, is highest at the
start of the project and decreases as the project progresses
toward completion.
Product vs Project LC
• Sequential Relationship
– Reduces uncertainty but may eliminate options for
reducing the schedule
Project Phases (Overlapping phases)
• Overlapping Relationship
– Schedule compression technique called fast tracking
– Increased risk
Project Phases (Iterative Relationship)
– Political climate
– Organization’s established communications channels
– Commercial databases (e.g standardized cost
estimating data, industry risk study information, and
risk databases)
Organizational Influences on PM
To sum it up…..
2. Decrease costs
4. Time
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