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Rashid excel top 10 techniques and
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 What is a spreadsheet?
What is a spreadsheet?
A spreadsheet is an electronic document that is used to
record and store data. Which is made up of columns and
rows to present data in a certain format .
Advantages of a spreadsheet?
 It is very easy to use
 Saves time
 Easy to access
 Preforms calculations for us
 Spread out nicely
 Can add graphs and charts
A spreadsheet is used to used to store data and
record bit so we can get on with our day to day
Google images life's .
 Why do Organisations use
Spreadsheet?

So businesses need to take care of how they run it and if

there making a profit or a loss they also need to do analysis
of data , tracking and recording results , creating a
timetable an results and their stock control .
 Why do Organisations use Other
organisations
Spreadsheet? include:-
Hospitals
Banks
Doctors
Surgery
Schools Corner shops

Beauty shop Sports Clubs

 Why does a … use a spreadsheet ?
A school uses a spread sheet to record data for students such as test results and
personal data like contact info.

A corner shop uses a spread sheet to see when they need to re stock on products or
services they provide.

A sports club would need to use a spread sheet because they need to see who won
lose or draw.
 Top 10 Tools/Techniques
in a Spreadsheet
1. FILTER:-
• Click the drop-down arrow for the column you want to filter.
• The Filter menu will appear.
• Check or uncheck the boxes depending on the data you want to
filter, then click OK. ...
• The new filter will be applied.

2. SORT:-
•Select a cell in the column you want to sort by.
•Select the Data tab on the Ribbon, then click the A-Z
command to sort A to Z, or the Z-A command to sort Z to A.
•The worksheet will be sorted by the selected column.

Challenge:- add screenshot of what this looks like

 Top 10 Tools/Techniques
in a Spreadsheet
3. GOAL SEEK:-
• Click the cell you want to change. This is called the “Set cell”.
• From the Data tab, select the What if Analysis button
• Select Goal seek from the drop down menu
• In the Goal Seek dialog, enter the new “what if” amount in the To value text
box.
• We also need to tell Excel which cell to change. Since we wanted to know the
number of your data
• Click OK.
4. AVERAGE:-
Click inside cell B9 on your spreadsheet. This is where we'll place the Average for the
cells A1 to A8. Click the Formulas menu at the top of Excel. Locate the Function Library
panel.
 Top 10 Tools/Techniques
in a Spreadsheet
5. SUM/ AUTOSUM:-
• Select the blank cell in the row below the cells that you want to sum, cell A5 in this example.
• Click the AutoSum command on the Ribbon's Home tab, ...
• A SUM formula will appear in the active cell, with a reference to the cells above. ...
• Press the Enter key to complete the entry.

6. GRAPHS:-
• Step 1: Get your data into Excel. First, you need to input your data into
Excel. ...
• Step 2: Choose a type of chart/graph to create. ...
• Step 3: Switch axes, if necessary. ...
• Step 4: Adjust your labels and legends, if desired. ...
• Step 5: Change the Y axis measurement options, if desired. ...
• Step 6: Reorder data, if desired
 Top 10 Tools/Techniques
in a Spreadsheet
7. FORMATTING:-
• Select the cells(s) you want to modify. Selecting a cell range.
• Click the drop-down arrow next to the Number Format command on the Home
tab. The Number Formatting drop-down menu will appear.
• Select the desired formatting option. ...
• The selected cells will change to the new formatting style
8. IF STATEMENTS:-
Just change the names at the beginning of each quarter, enter the new grades at the end of
each quarter, and Excel calculates the results. A. Enter this formula in cell C4:
=IF(B4<70,”FAIL”,”PASS”) . This means if the score in B4 is less than 70, then enter the word FAIL
in cell B4, else/otherwise enter the word PASS
 Top 10 Tools/Techniques
in a Spreadsheet
9. MIN and Max
=min(selected cells) press enter
Purpose. Get the smallest value.
The smallest value in the array.
=MIN (array)
array - The array from which you want to select the largest value.
The MIN function is useful when you want to retrieve the smallest value from a set of data.
=max(selected cells) press enter
Purpose. Get the largest value.
The largest value in the array.
=MAX (array)
array - The array from which you want to select the largest value.
The MAX function is useful when you want to retrieve the largest value from a set of data.
 Top 10 Tools/Techniques
in a Spreadsheet
10 CONDITIONAL FORMATTING:-
1.Select cells A2 through A7. Do this by dragging from A2
to A7.
2.Then, click Home > Conditional Formatting > New Rule.
3.In the New Formatting Rule dialog box, click Use a
formula to determine which cells to format.
4.Under Format values where this formula is true, type the
formula: =A2>TODAY()
5.The formula uses the TODAY function to see if the dates
in column A are greater than today (in the future). If so, the
cells are formatted.
6.Click Format.
7.In the Colour box, select Red. In the Font Style box,
select Bold.
8.Click OK until the dialog boxes are closed.
9.The formatting is applied to column A