Enterprise Human Resource

Information System (eHRIS)

INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE
REGISTRATION SITE

DEPARTMENT OF EDUCATION 2
 Registration
1. Connect to WIFI:

2. Open Browser(Google Chrome or Firefox)

3. Type in the URL:

192.168.0.143/registration/eventlistguest.ph

4. Select EHRIS Rollout Region XI(RO &

DO Offices) Day 1, then Click Register
button.

DEPARTMENT OF EDUCATION
WORKSHOP OBJECTIVES

DEPARTMENT OF EDUCATION 4
 Workshop Objectives
• Introduce eHRIS and its main features to
HRMO and ITO in the Regional and
Division Levels;
• Develop, calibrate, and enhance the
knowledge of participants on the usage
and implementation of the eHRIS;
• Strengthen linkages among the
participants in providing technical and
policy support related to the usage of and
implementation of eHRIS;
DEPARTMENT OF EDUCATION
 Workshop Objectives
• Allow the SDOs to come up with a plan on
how to conduct the encoding of ePDS for
school personnel;
• Collect the draft SDO ePDS completion
plan;
• Provide selected school personnel the
basics and experience of encoding the
ePDS; and
• Facilitate the completion of ePDS at least
2, 160 school personnel.
DEPARTMENT OF EDUCATION
TRAINING MECHANICS

DEPARTMENT OF EDUCATION 7
 Training Mechanics

Day 1
• Topic discussion
• Hands-on activity after every topic
• Open Forum/questions after all topics
were already discussed
• Division rollout plan

DEPARTMENT OF EDUCATION
 Training Mechanics

Day 2 (AM / PM sessions)

• Brief introduction of eHRIS to school
personnel before encoding of ePDS
• Actual encoding of ePDS

DEPARTMENT OF EDUCATION
eHRIS …
An Introduction

DEPARTMENT OF EDUCATION 10
 What does eHRIS do?
Automates core HR management
functions and routine services;
Enhance HR systems and processes to
support personnel in delivery of prompt,
uninterrupted, efficient, and responsive
services to its clients;
Single source of truth (SSOT) for HR
information and organizational structure
includes Personal Services Itemization Plantilla
of Personnel (PSI-POP);
DEPARTMENT OF EDUCATION
 eHRIS Modules
• HR Dashboard
Integrates information from multiple modules into
a unified display
 Currently displays birthdays and announcements.
(demographics, announcements, policies, etc)
• Self Service
Provide all personnel with access to their personal
and employment information that includes:
oPersonal Data Sheet (PDS)
oDaily Time Record (DTR)
oPay slip
DEPARTMENT OF EDUCATION
 eHRIS Modules (cont.)
• Time and Attendance Management System
Automates time-in and time-out processing and
provides a near real-time information on
employee daily time record (DTR);
Enables all personnel to track and monitor their
attendance more accurately; and
Provide on-line application and approval of
deficiency forms

DEPARTMENT OF EDUCATION
 eHRIS Modules (cont.)
• Service Request
Will deliver an easy to use self service workflow
that automates common and repetitive HR
services processes. Current and future service
requests will include but not limited to are
oPay slip
oTime and Attendance Deficiencies
oSALN
oProvident Fund Loan Application
oRequest for Certification
oService Records
DEPARTMENT OF EDUCATION
 eHRIS Modules (cont.)
• HR Module
Only the HR Officer user account will have access
to this module
Add, Edit, Update and Removal of personnel will
take place in this module
Masterlist of Personnel

DEPARTMENT OF EDUCATION
 EHRIS Modules in Plan
• Results Based Performance Management
System
• Talent Acquisition and DepEd Online
Application System
• Succession Planning Module
• Learning and Development Module
• Reports Module
– Inventory of Positions in DepEd
– Retirees
– Step increment, Loyalty, etc.
DEPARTMENT OF EDUCATION
Show and Tell
The eHRIS Environment

DEPARTMENT OF EDUCATION 17
 eHRIS: Show and Tell

Go to URL:
fo.ehris.deped.gov.ph

DEPARTMENT OF EDUCATION
 eHRIS: Show and Tell

Account
Activation
and
Password Reset
DEPARTMENT OF EDUCATION
 eHRIS: Show and Tell

Encoding,
Viewing
and
Printing of PDS
DEPARTMENT OF EDUCATION
eHRIS: Show and Tell

Time and
Attendance
Management
System
DEPARTMENT OF EDUCATION
 eHRIS: Show and Tell

Service Request
• Request Types
• Raising a Request
• Approving / Rejecting a
Request

DEPARTMENT OF EDUCATION
 Service Request

Type of Request
• Late Justification
• No Time Log
• Out on Official Business

DEPARTMENT OF EDUCATION
 Service Request

Type of Request
• Travel Order
• All Kinds of Leave

DEPARTMENT OF EDUCATION
Service Request

For Staff:
Raising a
Request

DEPARTMENT OF EDUCATION
 Service Request

For Chiefs:
Approving/
Rejecting a
Request
DEPARTMENT OF EDUCATION
 eHRIS : Show and Tell

Viewing
and
Printing DTR
DEPARTMENT OF EDUCATION
 eHRIS : Show and Tell

Organizational
Structure

DEPARTMENT OF EDUCATION
 Organizational Structure
OFFICE BUSINESS UNIT DEPARTMENTS
Central Office ICTS • User Support Division
• Technology Infra Division
• Solutions Dev Division
All Regions R1 Curriculum and • Office of the Division Chief
Learning Management • LRMDS Section
Ex: Region 1 Division
R1 Education Support • Office of the Division Chief
Service Division • Health and Nutrition
Section
• Education Facilities
Division
• Special Program and Proj
All Divisions Office of the SDS • Office of the SDS Proper
• ICT Services
Ex: Vigan City • Administrative Services
Schools • Vigan Central School
• Ilocos Sur NHS
DEPARTMENT OF EDUCATION
eHRIS : Show and Tell

Role Types

DEPARTMENT OF EDUCATION
 Role Types

• Management
 All Execom, Directors and Heads of Business
Unit
• Manager
 All Department Heads
• HR Manager / HR Staff
 HRMOs and Designated HR Staff
• Employee
 All DepEd Personnel that do not fall on above
types

DEPARTMENT OF EDUCATION
 eHRIS : Show and Tell

The HR Manager

DEPARTMENT OF EDUCATION
 The HR Manager

HR Manager Roles:
• User Account Management
 Creating new user accounts
 Updating data on the official tab
 User account deactivation
• Adding/setting Endorser/Approvers
• Setting National and Local Holiday

DEPARTMENT OF EDUCATION
Open Forum

DEPARTMENT OF EDUCATION 34
SDO Self Service ePDS
Rollout Plan
DEPARTMENT OF EDUCATION 35
 SDO eHRIS ePDS Rollout Plan
• Proposed rollout strategy for SDOs
• Status Monitoring matrix
• Download Matrix:
bit.ly/EHRISReferences

DEPARTMENT OF EDUCATION
 SDO eHRIS ePDS Rollout Plan

Email to:
aljon.ambrocio@deped.gov.ph

cc:
janice.gamalong@deped.gov.ph

DEPARTMENT OF EDUCATION 37
 For eHRIS-related documents, etc

http://bit.ly/ehris-help

DEPARTMENT OF EDUCATION
 Got questions? Please contact:

EHRIS Helpdesk
1st Fl, Bonifacio Bldg, DepEd Complex,
Meralco Ave, Pasig City
Contact Nos: (02) 6357369; 0956 477 2610;
0921 458 4058 ; 0942 614 9599
Email: icts.usd@deped.gov.ph
Join FB Group: DepEd EHRIS Helpdesk 1.0
Join FB HRMO Group (HR Personnel only):
DepEd HRMOs Philippines
DEPARTMENT OF EDUCATION
 Thank You

Personnel Division and User Support Division